Total 6,618 Senior Executive level Administrative / Clerical job vacancies

Responsibilities:

• Assist in monthly Payroll

• Ordering office pantry & stationery

• Answering Incoming calls

• Keep employee record up to date

• Work pass management:application,renewal ,cancellation

• Monitor worker training expiry

• Responsible for online submission of IR8A/IR21

• Filling of HR documents

• Receive incoming mails and send outgoing mails

• Assist in recruitment activities including sourcing of candidates & interviewing

• Arranging business travels (flight,hotel etc)

• Processing of invoice, quotation, purchase order and delivery order to customers

• Prepare project contract(tender documents)

• Preparing of shipping documents

• Coordinate with freight forwaders for incoming/outgoing shipments

• Ensure on time delivery to customers,preparing commercial invoice to oversea supplier

• Any other HR functions as needed

- Fresh with relevant educational background can also apply

-Prior experience in HR operations and admin will be at advantage

Job Description

• Assist in full spectrum of HR functions including recruitment, payroll, compensation and benefits, learning and development, on/off boarding procedures, performance management etc.
• Manage all Work Pass related matters including application, renewal, cancellation, etc.
• Facilitate appropriate training and development activities for employees including staff orientation, staff communication etc.
• To undertake any other ad hoc HR/administrative duties as assigned from time to time
• Administer payroll for 50 employees using Infotech.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Ngow Hui Jun| EA Personnel No.: R24119746

Work location: West

JOB RESPONSIBILITIES

Stewardship

• Work with beneficiaries on donor stewardship materials and events.
• Evaluate beneficiary data and liaise with relevant administrators to prepare donor stewardship materials.
• Prepare and coordinate correspondences for donor and gift stewardship.
• Work with external stakeholders on special projects, custom gifts and donor wall updates.
• Support the fundraising team in their efforts to effectively cultivate and steward donors through the Moves Management process.

Event Management

• Provide support and assist with the coordination of donor appreciation and engagement events.

Administrative

• Maintain and generate list of beneficiaries.
• Maintain administrative systems including filing and data entry.
• Provide administrative support in other assigned areas for the team.

REQUIREMENTS

• Minimum Diploma qualification.
• Knowledge of MS Office applications including MS Excel and Word.
• Preferred competency in creative software such as Photoshop and/or Illustrator.
• Ability to work on tight deadlines and work independently and in a team.
• Demonstrate resourcefulness and flexibility.

HOW TO APPLY

Interested applicants, please submit your updated resume in MS WORD format via Apply Now for immediate processing. Do include your availability, last drawn & expected salary.

**We regret that only shortlisted candidates will be notified. Thank you.

Ashlynn | R21100397

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Job Descriptions:

• Manage incoming calls and address inquiries or emails from clients.
• Prepare quotations, sales orders, purchase orders, and delivery orders.
• Process all orders accurately and within the expected timeline.
• Provide administrative support for the Sales Team, including checking visuals and floor plans, and preparing installation reports.
• Coordinate the smooth workflow of orders and handle relevant logistics arrangements.
• Undertake any other ad-hoc duties and assignments as required by the Sales Team.

Job Requirements:

• Minimum GCE “N” / “O” Levels or equivalent.
• Preferably 1 to 2 years of administrative or operational experience.
• Possess effective organizational and follow-up skills with an eye for detail.
• Ability to interact professionally with both internal and external customers.
• Proficient in MS Excel and Word.

Academic Services Division
This is a full-time continuing position with salary in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%.
Join our inclusive and collaborative Administrative and Operations team.
Provide high-level administrative services to support the development and approval of academic programs and related academic policy and procedures.
Great opportunity to contribute to UQ's academic excellence while developing your own leadership skills.
Based at our St Lucia campus


About This Opportunity 
This senior role offers the opportunity to provide high-level administrative support for academic policy development, program approvals, and the University's Academic Board.

Key responsibilities will include: 

Oversee project completion related to program, policy, and other developments endorsed by the Academic Board and its committees. Provide expert advice and problem-solving on governance matters, program enquiries, and policy updates.
Serve as a high-level assistant secretary and research support for the Academic Board, committees, and senior
... Click here to view more detail / apply for Senior Administrative Officer, Academic Policy and Programs

This position is responsible for providing high-level secretarial and administrative support to the General back-to-back carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Responsibilities:

• Ensure that the day-to-day administrative needs of the department are fulfilled.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information CONFIDENTIAL.
• Responsible for rendering secretarial and clerical services for the General Manager as required.
• To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
• To prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
• Manage the General Manager Diary, ensuring it allows for an effective day (not too many diaries appoint in one day, not to put larger Department Head meetings or Rooms Division
• meetings in one day back-to-back etc.). This is to allow the General Manager time to clear work without interruption.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Responsibilities:

• Ensure that the day-to-day administrative needs of the department are fulfilled.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information CONFIDENTIAL.
• Responsible for rendering secretarial and clerical services for the General Manager as required.
• To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
• To prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
• Manage the General Manager Diary, ensuring it allows for an effective day (not to many diary appoints in one day, not to put larger Department Head meetings or Rooms Division
• meetings in one day back to back etc.). This is to allow the General Manager time to clear work without interruption.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.

Please note: Previous applicants need not apply

Band 5 Senior Admin Lead - Adult Physical Health Services

We are looking for an experienced Administration Manager for our Adult Physical Health Services administration team, who are pivotal team members in supporting the work to help improve health outcomes . The team work together with a large clinical team to ensure the admin processes run smoothly.

We need you to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service to the team. You will be acutely aware of maintaining confidentiality, the implications of GDPR and you will be used to managing many competing priorities on a daily basis; including supervising and supporting staff in complex administrative functions and developing and delivering administrative service changes.

Coventry and Warwickshire Partnership Trust provides a full range of expanding physical, mental health and learning disability services to children, young adults, adults and older adults over many sites across Coventry, Warwickshire and Solihull.

Services are provided to a population of over one million people living in Coventry and Warwickshire and also a wider geographical area in some of our specialist services, we see on average around 5,000 patients every day.

To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s)

To effectively manage and supervise the admin and clerical team in order to flex to the needs of services

To oversee the development of the admin and clerical staff

To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme.

To ensure service delivery is supported by fit for purpose buildings and equipment

To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery

To deputise for the Band 6 Support Services Lead as a point of contact for estates and other departments in the building(s) and liaise with the Estates and Procurement in terms of any landlord issues

To assist managers and clinicians with service development and project work

Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.


This advert closes on Sunday 12 May 2024

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Dundonald.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.


You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.


Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s) To effectively manage and supervise the admin and clerical team in order to flex to the needs of services To oversee the development of the admin and clerical staff To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme. To ensure service delivery is supported by fit for purpose buildings and equipment To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery To deputise for the Band 6 Support Services Lead as a point of contact for estates and other departments in the building(s) and liaise with the Estates and Procurement in terms of any landlord issues To assist managers and clinicians with service development and project work Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

Procurement cum Admin Executive

5 days, 8.45am- 5.45pm

Salary: $2500 -$4000

Address: Suntec

Job summary:

We are seeking a competent procurement admin executive to join our team. The ideal candidate will be responsible for ensuring that the company purchases products and services ethically. This role may involve collaborating with internal stakeholders, analyzing market trends, maintaining accurate records, and providing administrative support to ensure efficient office operations.

Duties and Responsibilities:

• Sourcing and selecting suppliers/vendors based on quality, price, delivery, and service.
• Negotiating contracts and terms with suppliers to ensure favorable terms and pricing.
• Managing relationships with existing suppliers and identifying potential new suppliers.
• Liaise with Suppliers on defective goods and take corrective action.
• Maintain minimum supply inventory levels and negotiate any emergency deals with vendors.
• Collaborating with internal stakeholders, such as production, logistics, and finance, to ensure timely procurement of goods and services.
• Analyzing market trends and conducting research to identify cost-saving opportunities and improve procurement strategies.
• Provides administrative support to ensure efficient office operations.
• Perform daily filling of documents.
• Assist in monitoring and maintaining office supplies and equipment inventory.
• Handle incoming calls and emails.
• Arrange and coordinate meetings and events.
• To perform other administrative tasks and ad-hoc duty from management when required.

Requirements:

• Minimum DEGREE in Purchasing & Material Control or Business Administration or its equivalents.
• Minimum 3 years of procurement experience.
• Willing to handle office admin & HR admin duties.
• Proficiency in MS Office (Word, Excel, and PowerPoint)

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Qualifications and Experience

At least 2 years of experience working in the education industry or more than 3 years of good track record in performing day-to-day adminstration tasks of the company. At diploma /degree level in any discipline and preferably certified in Advanced Certificate in Training and Assessment (ACLP). A good command in spoken and written English is mandatory to communicate with international students and to keep track of all the academic procedures and reports.

Tasks and Responsibilities

Work with academic team to manage students' learning and progress including planning, manage, monitor, measure the outcomes arising from performances of our students. Plan and support teachers for course delivery to ensure smooth and effective results are achieved.

Job details

Salary

$3,000 - $5,000 a month

Job type

Full-time

Responsibilities: -

· Organize recruitment activities for timely selection and source for candidates who closely fit the job requirements

· Co-ordinate Payroll with OT, and all allowances for timely payment.

· Submission of CPF & IR8A

· Responsible for coordinating WP, SP, EP on renewal and new applications effectively in a timely manner; etc.

· Calculate Diesel Pump

· Handling and managing ISO audit documents

· Submission or Renewal of NEA & Dormitory license

· Apply courses and passes for office staff & workers.

· Arrangement and scheduling of Tankers/Lorries/Prime movers/Trailers for inspection

· Purchase of office stationery/uniform & gloves

· Insurance – co-ordinate for renewal and changes on company needs in a timely and adequate manner

· Handle non-executive discipline sensitively with detailed Management advice.

· Arrange & plan for dormitory/office cleaning schedule

· Arrange & weekly routine checking worker room

· Any ad-hoc tasks as assigned.

Requirements: -

• Min Diploma and above.
• Competency in Microsoft applications including Word, Excel and Outlook.
• 5-days work week.
• Location: Tuas South
• Able to start work immediately
• PR/Singaporean (only)

Please note that only shortlisted candidates will be notified.

Job Responsibilities

- Handle full set of accounts and ensure timely closing

- following up with customers for payments

- Provide management reports monthly & yearly & Audit Schedule to External auditor

- Prepare quarterly GST submission

- Prepare monthly bank reconciliation

- Ensure all filing is done in a timely and accurate manner

- Making sure compliance with all legislative tax & financial reporting policies and requirements

- Perform any other duties as assigned by the management

- Liaise with external auditor

- Air Freight Knowledge

Administration

• Maintain and update filing system
• Handle all employee personal files
• reply MOM ad hoc statistic

Requirements

- Minimum Diploma in accountancy

- At least 2 years of handling full set account’s working experience

- Good communication skills in Mandarin and English