Total 6,618 Senior Executive level Administrative / Clerical job vacancies

MEMORIAL Group of Companies

We are a new entrant into the funerary industry offering an integrated one stop facility solution comprising of funeral parlours, embalming facilities and columbarium niches in Singapore.

Our goal is to partner closely with existing funerary service providers to provide bereaved families with an environment that is comfortable and comforting during their time of grief.

Our stand-alone purpose-built facility will house an embalming facility to provide embalmers a clean and safe space to perform this final service for the deceased.

For families who need a place for remembrance, we also provide niches for the cremated remains of the deceased to be housed in our columbarium.

We are currently looking for Full Time Accounting & Administrative personnel to join our team.

Responsibilities

The scope of responsibility includes regular Accounts Receivables, Accounts Payables, Intercompany charges, Expenses end to end cycles, including the following: -

· Liaise with the business unit for verification of the invoices and costs accruals

· Ensure timely recording of accounting entries into accounting system

. Provide support in handling daily sales-related documentation

. Facilitate the sales process efficiently upon receipt of sales agreement

. Maintain proper filling & documentation and perform general administration

. Assist with Month-end closing activities (bank reconciliation, BS schedules and others

· Ensure timely recording of accounting entries into accounting system

· GST Submission

. Ad-hoc duties as assigned

Qualifications:

- Diploma / Certification in Accounting

- Minimum 5 years of experience

- Proficient in MS office and Quickbooks

- Ability to multitask and prioritize tasks effectively and efficiently

- Must be able to work independently and as part of a team

- Strong organizational and communication skills, with keen attention to detail

- Experience or Knowledge of Full set of Accounts is an advantage

Others: -

Work Location: Woodlands

Please provide the following with your application:

1) Educational Qualification -

2) Your expected salary -

3) Your last drawn salary -

4) Your Availability -

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Job Descriptions:

• Product and Campaign Fulfilments
• Handle invoice billing and able to handle high volumes of invoices.
• Liaise with internal teams such as Finance & Product Team.
• Generate Periodic & Operational / performance reports and management information.
• Provide accurate and consistent management information and statistics internally and externally.
• Leads Distribution
• Ensure data integrity.
• Support general day to day MIS activities.
• Handling & tracking customers enquiries
• The ability to work independently and as part of a team.
• Performing any other duties as and when assigned

Period:

• 1 year contract

Location:

• Raffles Place

Working Hours:

• Monday to Thursday (8.30am – 5.30pm)
• Friday (8.30am-4.30pm)

Salary:

• Up to $2500 (depending on experience)

Job Requirements:

• Min Diploma with administrative experience
• Meticulous and organized
• Able to work well independently and with a team within a fast-paced environment
• Skills in Microsoft Excel (Pivot Table & Vlookup)
• Able to work OT (when necessary)

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

• Order and maintain the inventory for office supplies such as stationery, and pantry items.
• Arrange and coordinate repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Provide support for corporate events.
• Collect and distribute mails & documents.
• Work on projects related to the Administration function.

KPMG Singapore’s Office of General Counsel is looking for an individual to support our legal team. The role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and be able to handle highly confidential information appropriately.

Our Office of General Counsel disseminates timely and relevant information on developments in legislation and regulations, and executes initiatives to manage our risk in a challenging environment.

The general scope of work includes:

• Provide efficient secretarial and administrative support to the legal team
• Prepare and maintain legal documents and templates in the relevant contracts and document management IT tools
• Support in updating risk templates and guidance documents
• Manage deadlines, monitor the progress, and generate status reports of any given project or matters
• Schedule appointments for meetings and calendaring deadlines
• Raise invoices to facilitate payment
• Data entry where required
• Understand the necessity of KPMG to comply with KPMG Global risk management requirements and administer the processes required to maintain compliance
• Develop and maintain internal relationships to promote understanding and compliance with risk management policies and procedures
• Support enhancement and streamlining of risk procedures and processes through technology and automation

The ideal candidate should possess:

• At least two – three years' experience in an administrative or secretarial role
• Excellent interpersonal and written communication skills;
• Strong organizational and prioritization skills;
• Experience in use of document management tools;
• Technical proficiency in Microsoft Office suite of programmes;
• A curious and analytical mind, detailed oriented but also with the big picture in mind;
• The ability to work autonomously on self-motivated projects, but at the same time work in tandem with and add value to a closely-knit team;
• Positive attitude and willingness to learn.

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Executive to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Executive:

• Manage office communication, including mail and email.
• Track and maintain key registers and fixed asset records.
• Organize office files and maintain orderly systems.
• Handle security card registrations and carpark management.
• Provide general administrative support such as calls, meetings, and filing.
• Keep office inventories and manage IT systems.
• Maintain staff rosters, leave records, and facility bookings.
• Ensure compliance with company policies and procedures.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to commit alternate Saturdays

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Provide efficient telephone services by answering calls promptly and in a courteous and helpful manner
• Coordinating customer’s order request
• Excellent written and oral communications skills, preferably candidate can speak and understand English, Mandarin, and local dialects to liaise with non-English speaking customer’s requests.
• Should also possess good people skills and a team player
• Possess good decision-making, problem solving and communication skills
• Capacity to manage emotions and maintain an effective team environment
• Able to follow, perform and maintain a good and positive performance
• Interacting with customers and handling customer queries and complaints in a timely manner
• Maintaining relationships with profitable customers
• Patience and willing to go the extra mile to satisfy customers satisfactory
• Daily update of orders into excel
• Any ad-hoc duties as assigned by your Superior

Job Requirement:

• Patience & Meticulous
• Time Management
• Excellent in communication & Interpersonal skills
• Able to work both independently & as a team
• May need to pick up calls and attend to customer's queries during weekends and after working hours
• Immediate Starter

• Order and maintain the inventory for office supplies such as stationery, and pantry items.
• Arrange and coordinate repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Provide support for corporate events.
• Collect and distribute mails & documents.
• Work on projects related to the Administration function.

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

One of Singapore’s largest retail and wholesale garden centres, World Farm is focused on providing the best value and widest range of plants and gardening products for gardeners. With our eye on becoming Singapore’s biggest garden center brand, we are now looking for dedicated team players to join us and grow along with us in this exciting phase of our growth.

And since one of our customer service support executives has been promoted, we are now looking for her replacement!

Job Description:

- Support customer service and sales teams

- Take charge of incoming communications via different channels

- Act as a brand ambassador in dealing with customers

- Manage files and records with effective filing systems

- Act as a bridge between offices in Jurong and Sungei Tengah

- Assist to prepare quotations, contracts, and other relevant company documents such as delivery orders and invoices

- Assist with managing and updating of plants and products stocks and prices in our systems

- Assist to check that all sales transactions, community garden plots, landscape project information, and transactions are properly completed.

- Manage office/pantry supplies inventory and place orders

- Perform any other general ad-hoc duties as required

Requirements:

• Minimum Diploma in any field
• Minimum 1 year of local working experience
• Strong organizational skills, with the ability to prioritize tasks
• Good written and spoken communication skills in English.
• Need to liaise with Chinese-speaking customers & suppliers
• Good interpersonal skills
• Excellent customer service attitude and skills
• Competent in Microsoft Office, Outlook, emails
• Positive attitude and willingness to learn new skills
• Detail and deadline-oriented
• 12 months contract with high possibility to covert to permanent

**Training will be provided**

Working Day & Timing:

Working Day & Timing: 5.5 days work week

Monday to Friday: 8am - 5pm

Saturday: 8am – 12pm

**Due to operational requirements, we regret that this is not a WFH position**

Benefits:

Casual and relaxed environment

Friendly and warm work place environment

Strong and effective leadership

Good work life balance

Opportunity for personal and professional growth

Salary: $2300 - $2600. Commensurate with experience.

Job Highlights

• Walking distance from Tanjong Pagar MRT
• Working hours: Monday - Friday 9 am - 6 pm
• Salary range: $2500 - $4000 (Depending on experience)

Responsibilities

• Provide administrative support to the Chartering Department by conducting market surveys and participating in tendering activities.
• Assist with monthly invoicing and handle ad-hoc charter invoices as needed.
• Support the accounts payable team by entering data into the Phoenix system for planned maintenance and closely monitoring payments to vendors/suppliers.
• Compile daily vessel reports for billing purposes.
• Ensure that vessel trading certificates are kept up to date.
• Perform additional tasks as assigned.

Requirements

• ‘A’ Level / Diploma qualification.
• Fresh Graduates are encouraged to apply.
• Excellent written and verbal communication skills.
• Proficiency in MS Office applications.
• Exceptional Attention to detail
• Candidates with prior secretarial experience in ship management companies or related industries will be given preference.

Embark on a rewarding career with us and be part of a dynamic team where your skills and dedication are valued. Apply now to kickstart your journey in the maritime industry!

✔ Working Location: Joo Koon

✔ Mon to Fri 7.45am - 5.45pm

✔ Salary: up to $3,600

✔ Experience Payroll System: Easypay

Job Duties:

• Process monthly payroll and employee claims
• Administer employee leave and other benefits
• Submit employment income to IRAS including that of foreign workers
• Submit government-paid maternity and childcare leave claim, NS make-up pay claim etc.
• Handle performance management and compute annual increment and variable bonus as per instruction from Admin Manager and Top Management
• Assist Admin /HR Manager with the preparation of payroll budget
• Assist the Admin/HR Manager in implementing and developing good HR practices, policies and desired work culture and ensure that they are aligned with Company's objectives
• Handle company travel arrangements and expatriate administration issues
• Assist the Admin/HR Executive with the handling of general office administration including flight reservation, stationery, cleaning, gardening, security, company vehicles & handphones etc.
• Participate in government and industrial surveys

Requirement:

• Possess at least a Diploma in Human Resource Management or Business
• Minimum 5 years of relevant working experience preferably in manufacturing industry
• Experience with time management and payroll systems
• Good knowledge and interpretation of the Employment Act

EA License No: 19C9611
EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)

We are looking for an experienced HR and Admin Executive to oversee the day-to-day operations of our HR department and provide administrative support across the organization. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. They will also possess excellent communication skills and a strong ability to build positive relationships with employees at all levels.

Responsibilities:

HR Administration:

• Manage the end-to-end recruitment process, including sourcing, screening, interviewing, and onboarding new employees.
• Maintain accurate and up-to-date employee records, including contracts, attendance, and performance evaluations.
• Coordinate employee training and development initiatives to enhance skills and foster career growth.
• Handle employee inquiries regarding HR policies, procedures, and benefits packages.
• Assist in the implementation of HR policies and procedures to ensure compliance with relevant laws and regulations.
  Conduct exit interviews and analyze feedback to identify areas for improvement.
• Stay up-to-date on HR trends and best practices to continuously improve HR processes. Handle confidential information with integrity and
  

Administrative Support:

• Provide administrative support to the Director, including scheduling meetings, managing calendars, and handling correspondence.
• Coordinate travel arrangements and accommodations for employees and management as needed.
• Maintain office supplies inventory and place orders when necessary.
• Assist in organizing company events and employee engagement activities.
  

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Proven experience in HR administration, preferably in a fast-paced environment.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and HRIS software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Highly organized with excellent attention to detail.
• Ability to work independently and as part of a team.

Reporting to the various directors, you will propose and implement the strategies, priorities and standards for managing projects. The incumbent will also ensure timely updates of the project progress to the relevant stakeholders.

Responsibilities

• Support the design, development, implementation and embedding of a new programme across multiple institutions.

• Responsible for duties including budgeting, tracking and managing of funds awarded to the programme.

• Responsible for managing the team across multiple institutions and reporting to multiple stakeholders on a regular basis.

• Manage budget and claims to support short term & long term plans of the programme.

• Collaborate with institutional level and other relevant agencies to drive the development of the new programme.

Interested candidates, do drop me the following:

Tele: @jesswongie

WA 96503173

or email to jessiewong@recruitexpress.com.sg

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Executive to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Executive:

• Manage office communication, including mail and email.
• Track and maintain key registers and fixed asset records.
• Organize office files and maintain orderly systems.
• Handle security card registrations and carpark management.
• Provide general administrative support such as calls, meetings, and filing.
• Keep office inventories and manage IT systems.
• Maintain staff rosters, leave records, and facility bookings.
• Ensure compliance with company policies and procedures.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to commit alternate Saturdays

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De