Total 380 Senior Executive level Administrative / Clerical job vacancies in D22 Jurong, Jurong Island, Tuas

Company Overview:

Established in 1997, St.Hua specializes in the provision of technical education and consulting services.

Job Description:

As an Office Administrative Executive at St.Hua, you will play a pivotal role in supporting our office management and ensuring smooth operations through efficient data entry, email drafting, and prompt enquiry handling. Your contributions will be instrumental in maintaining high standards of customer service and administrative efficiency.

Job Responsibilities:

• Assist the marketing team with administrative tasks including data entry, document preparation, and maintaining business records.

• Draft and send professional emails to clients, partners, and stakeholders, ensuring clear communication and prompt responses to enquiries.

• Handle customer enquiries and customer relationship management via email, providing accurate information and resolving issues in a timely manner.

• Maintain databases, ensuring data accuracy and completeness.

• Support the management team in preparing business reports, presentations, and proposals.

• Streamline processes and improve operational efficiency.

• Undertake general administrative tasks such as filing, photocopying, and organizing documents as needed.

• Proactively identify areas for process improvement and implement solutions to enhance office productivity.

Requirements:

• Prior experience in office support or office administration.

• Diploma or degree in Business Administration, Marketing, or related field.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent communication skills, both written and verbal.

• Strong attention to detail and accuracy in data entry and documentation.

• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Positive attitude, willingness to learn, and ability to work both independently and as part of a team.

Working Hours:

Full-time position, 40 hours per week.

10:00 – 19:00, Monday- Friday

Location:

5 minutes’ walk from Jurong East MRT

Interested candidates please submit your resume through: admin@sthua.edu.sg

Job duties:

• Manage full set of accounts – receivable, payable, expenses and bank reconciliation.
• Posting of Sales and Purchase entries and follow up overdue invoices.
• Prepare closing of accounts at the end of each month.
• Responsible for GST submission and filing Year-End income tax.
• Handle general office admin as well as HR admin.

Job requirements:

• Must have good knowledge of financial management and accounting standards.
• Diploma / Degree in Accountancy or a professional qualification.
• Minimum 2 years working experience with full sets of books and taxation
• Proficiency in MYOB or other accounting software.
• Proficiency in Microsoft Office.
• Excellent attention to detail and accuracy in financial keeping.

One of Singapore’s largest retail and wholesale garden centres, World Farm is focused on providing the best value and widest range of plants and gardening products for gardeners. With our eye on becoming Singapore’s biggest garden center brand, we are now looking for dedicated team players to join us and grow along with us in this exciting phase of our growth.

And since one of our customer service support executives has been promoted, we are now looking for her replacement!

Job Description:

- Support customer service and sales teams

- Take charge of incoming communications via different channels

- Act as a brand ambassador in dealing with customers

- Manage files and records with effective filing systems

- Act as a bridge between offices in Jurong and Sungei Tengah

- Assist to prepare quotations, contracts, and other relevant company documents such as delivery orders and invoices

- Assist with managing and updating of plants and products stocks and prices in our systems

- Assist to check that all sales transactions, community garden plots, landscape project information, and transactions are properly completed.

- Manage office/pantry supplies inventory and place orders

- Perform any other general ad-hoc duties as required

Requirements:

• Minimum Diploma in any field
• Minimum 1 year of local working experience
• Strong organizational skills, with the ability to prioritize tasks
• Good written and spoken communication skills in English.
• Need to liaise with Chinese-speaking customers & suppliers
• Good interpersonal skills
• Excellent customer service attitude and skills
• Competent in Microsoft Office, Outlook, emails
• Positive attitude and willingness to learn new skills
• Detail and deadline-oriented
• 12 months contract with a high possibility to convert to permanent

**Training will be provided**

Working Day & Timing:

Working Day & Timing: 5.5 days work week

Monday to Friday: 8am - 5pm

Saturday: 8am – 12pm

**Due to operational requirements, we regret that this is not a WFH position**

Benefits:

Casual and relaxed environment

Friendly and warm workplace environment

Strong and effective leadership

Good work life balance

Opportunity for personal and professional growth

Salary: $2300 - $2600. Commensurate with experience.

About the role

We are seeking a highly organized and proactive Executive Secretary to support our C-level Executive in our Asia Pacific Headquarter in Singapore. The successful candidate will provide administrative and organizational support to executives, ensuring the smooth functioning of day-to-day operations.

The Executive Secretary will handle a wide range of tasks, including scheduling meetings, managing correspondence, coordinating travel arrangements. The ideal candidate will have good communication and interpersonal skills, strong attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

As an Executive Secretary, you’ll be responsible for:

• Support company’s C-level Executive in all aspects of daily work routine including calendars, scheduling meetings, appointments, conference calls and speaking engagements.
• Manage global travel arrangements and expenses report.
• Perform role as a focal point for company internal and external events including supporting clients, guests, and visitor’s logistical arrangements as required.
• Prepare team meeting agendas and follow up with key stakeholders on required action items as needed.
• Prepare or coordinate team presentations, townhall meetings, reporting and the consolidation of documents as appropriate.
• Support functional initiatives or assignment as needed.

Requirements

We are looking for people who are proactive and experienced in supporting Senior Executives. If this is you, get in touch.

As a minimum you must have:

• Minimum 8 – 10 years prior Secretarial experience in supporting Senior Executives of multi-national organizations or equivalent, preferably in a fast-paced corporate environment.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• A meticulous self-starter with excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Ability to prioritize tasks and manage time effectively with minimal supervision.
• Discretion and confidentiality in handling sensitive information.

One of Singapore’s largest retail and wholesale garden centres, World Farm is focused on providing the best value and widest range of plants and gardening products for gardeners. With our eye on becoming Singapore’s biggest garden center brand, we are now looking for dedicated team players to join us and grow along with us in this exciting phase of our growth.

And since one of our customer service support executives has been promoted, we are now looking for her replacement!

Job Description:

- Support customer service and sales teams

- Take charge of incoming communications via different channels

- Act as a brand ambassador in dealing with customers

- Manage files and records with effective filing systems

- Act as a bridge between offices in Jurong and Sungei Tengah

- Assist to prepare quotations, contracts, and other relevant company documents such as delivery orders and invoices

- Assist with managing and updating of plants and products stocks and prices in our systems

- Assist to check that all sales transactions, community garden plots, landscape project information, and transactions are properly completed.

- Manage office/pantry supplies inventory and place orders

- Perform any other general ad-hoc duties as required

Requirements:

• Minimum Diploma in any field
• Minimum 1 year of local working experience
• Strong organizational skills, with the ability to prioritize tasks
• Good written and spoken communication skills in English.
• Need to liaise with Chinese-speaking customers & suppliers
• Good interpersonal skills
• Excellent customer service attitude and skills
• Competent in Microsoft Office, Outlook, emails
• Positive attitude and willingness to learn new skills
• Detail and deadline-oriented
• 12 months contract with high possibility to covert to permanent

**Training will be provided**

Working Day & Timing:

Working Day & Timing: 5.5 days work week

Monday to Friday: 8am - 5pm

Saturday: 8am – 12pm

**Due to operational requirements, we regret that this is not a WFH position**

Benefits:

Casual and relaxed environment

Friendly and warm work place environment

Strong and effective leadership

Good work life balance

Opportunity for personal and professional growth

Salary: $2300 - $2600. Commensurate with experience.

Job details

Salary

$3,000 - $5,000 a month

Job type

Full-time

Responsibilities: -

· Organize recruitment activities for timely selection and source for candidates who closely fit the job requirements

· Co-ordinate Payroll with OT, and all allowances for timely payment.

· Submission of CPF & IR8A

· Responsible for coordinating WP, SP, EP on renewal and new applications effectively in a timely manner; etc.

· Calculate Diesel Pump

· Handling and managing ISO audit documents

· Submission or Renewal of NEA & Dormitory license

· Apply courses and passes for office staff & workers.

· Arrangement and scheduling of Tankers/Lorries/Prime movers/Trailers for inspection

· Purchase of office stationery/uniform & gloves

· Insurance – co-ordinate for renewal and changes on company needs in a timely and adequate manner

· Handle non-executive discipline sensitively with detailed Management advice.

· Arrange & plan for dormitory/office cleaning schedule

· Arrange & weekly routine checking worker room

· Any ad-hoc tasks as assigned.

Requirements: -

• Min Diploma and above.
• Competency in Microsoft applications including Word, Excel and Outlook.
• 5-days work week.
• Location: Tuas South
• Able to start work immediately
• PR/Singaporean (only)

Please note that only shortlisted candidates will be notified.

Highlights

• Morning shuttle available from Kranji, CCK and Gul Circle MRT
• Career progression opportunites

Job Description

• Determine, or help determine, insurance policies, and explain complex technical matters to company executives, project personnel, clients, etc,
• Review existing insurance policy to determine coverage, as well as review new insurance policies to ensure coverage
• Communicate with insurance brokers in matters pertaining to project insurance, performance bonds, claims, etc.
• Source and evaluate tenders for submission
• Collaborate with colleagues to prepare business/tender proposals
• Prepare reports summarizing operational results, financial performance, or accomplishments of specified objectives, goals, or plans
• Interpret government regulations and applicable codes to ensure compliance
• Monitor project life cycles and term contracts
• Prepare, submit, and monitor sales contracts
• Answer customers' questions about products, prices, availability, etc,
• Collaborate with colleagues to exchange information, such as selling strategies or marketing information
• Carry out receptionist duties when needed

Requirements

• Minimally a diploma in Business Administration or Engineering
• Experience in handling insurance policies for the construction industry would be an added advantange
• Strong command of the English language, both written and spoken
• Meticulous and pays attention to details

We value all applicants and thank you for your interest. However, please be advised that only shortlisted candidates will be contacted.

Job Descriptions:

• providing accounting and clerical assistance to the accounting department.

• preparing and maintaining accounting documents and records for year-end auditing.

• handle accounts Receivables / Payables.

• preparation & submission of Quarterly GST

• submission of Monthly CPF contribution.

• handle a full Set of Accounts.

• assist in statutory reporting and management reporting.

• Bank reconciliation.

• Performing other administrative tasks assigned by Management from time to time such as :

• preparation & submission of monthly Project progress claim.

• issue of DO / Tax Invoices / PO

• receive and distributes office mails.

• forwarding / reply emails to clients.

• filing , scanning and proper record keeping of correspondences and other relevant documents.

• Other ad-hoc duties as requested by Directors.

Requirements:

· Minimum Diploma in Accounting & Finance/Business Administrative

· At least 2 years working experience in accounts role.

· Good knowledge and hands on experience on general accounting system is preferred.

· Mature and self-motivated

· Good interpersonal skills with ability to interact with all level of staff, handle cross department issues and participate actively in staff/operation meetings.

· Independent and hardworking

Roles & Responsibility

• Design and prepare marketing collaterals
• Create marketing campaigns on social media
• Assist in doing up invoices, quotation and payment vouchers
• Process claims from employees
• Prepare employee timesheet and payslips
• Create payment transactions on iBanking
• Ad hoc admin duties
• Basic housekeeping of office

Requirement

• Proficient in Microsoft Office, Adobe PDF, Adobe Photshop, Adobe Illustrator
• Self driven & meticulous
• Able to work independently and be self directed
• Singaporeans, Singapore PR and Malaysians are welcome to apply

Company Background

We are a construction/renovation, design & build company with around 10 employees. We mainly do projects for residential and commercial properties. We are looking for a Social Media Executive to help us create more online presence and at the same time provide us with adminstrative support.

Remarks - Workload is manageble and able to complete within normal office hours, as our adminstrative workload is not very high.

Description

Support the business development team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support.

Responsibilities

• Assist in handling day to day administration, maintaining records, filling, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years
• Co-ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions
• Support Customer Appreciation Activities e.g. events, gifting
• Co-ordinate Customer Satisfaction Surveys in line with Company ISO Policy
• Source & procure marketing collaterals including Corporate gifts
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co-ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax
• Co-ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months
• Co-ordinate collating of Corporate Info Pack, including Corporate Presentation
• Work closely with BD Executives to assist with HR needs
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD)
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 2 year experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point

Perform daily activities per below:

1. General office admin work support to director, and sales department.
2. Handling accounting AP & AR.
3. Handling Bank Guarantee, performance bond with Bank.
4. Documentations & fillings.
5. Support for Company information’s and documentations submission for customer vendor qualification and registration procedure.
6. Follow up with customer for payment.
7. Documentation, filling and other adhoc related task.
8. Training arrangement for employees & workers
9. Support related department for Handling ISO9001 documentations and minutes of meeting.

Knowledge and experience which below is added advantages.

1. ERP Microsoft BC365
2. Some basic Accounting knowledge

Job Descriptions

• Carry out administrative and clerical tasks to support the smooth functioning of the office.
• Providing the secretarial support to the Executives Level, involving tasks such as managing schedules and handling some paperwork.
• Assist in managing the business travel matters.
• Dealing with housing matters when it is required.
• Responsible to provide support when there is visitor come from overseas.
• To manage car rental/ lease matters
• Any ad-hoc duties as assigned.

Job Requirements

• Candidates should have a minimum of a diploma in any field or higher.
• A preference for candidates displaying a strong sense of duty, capable of performing well under pressure, and contributing positively to team dynamics.
• Proficiency in using Microsoft Office software.
• Demonstrated ability to maintain confidentiality of company information.
• Proficiency in both English and Mandarin languages due to many Mandarin-speaking clients.
• Ability to speak korean is highly preferred for work purpose.
• Prior experience will be viewed favourably.

JOB DESCRIPTION

• Handle full set of accounts

• Perform filing of documents ensuring that compliance to Good Documentation

Practices and documentation lead-time are maintained

• Manage payroll and monthly bills payable

• Preparation of Sales documents and invoices

• Generate quarterly reports & file GST return

• Liase with customers for prompt AR payment

• Maintain proper recording of inventory movement

• Able to perform general administrative work

• Carry out other duties as assigned by management

Requirements

• Professional Cert / Nitec / Diploma / Degree in Accounting or equivalent

• At least 2 years of relevant working experience

• Knowledge in MYOB software

• Must be well organised with initiative and able to work independently with minimum supervision

• A team player with good interpersonal skills and is able to build rapport with colleagues

Please submit your full resume, stating your current and expected salaries via the APPLY button below.

(We regret that only short-listed candidates will be notified

Responsibilities:

· Full Account Receivable & Payable function

· Invoicing and coordination with the operation/ logistics team.

· Receivables monitoring and collection

· Perform daily bank entries and monthly Bank reconciliation.

· Perform other accounting duties as assigned by the Supervisor.

· Provide administrative support

Requirements:

- LCCI or Diploma in Accounting.

- Minimum 2 year of accounting background

- Proficient in Microsoft Office Applications

- Fast-paced, eye for details

- Good team player, independent and able to work on own initiative.

Opening Job Opportunity:

We have an opening for an HR/Admin Executive for a 4-month period to provide coverage for an employee on maternity leave. As an HR Generalist, you will encompass:

What You Will Do

• Provide day-to-day HR support to the team and the business to achieve operational and strategic objectives.
• Administer employee taxes, benefits, and records.
• Manage the recruitment process, including the preparation of employment offer letters.
• Manage Work Pass applications, renewals, cancellations, and levy waiver requests.
• Conduct new hire orientations, track performance during probation, and process confirmations.
• Administer staff training, including the collation and compilation of the company's training needs for implementation, applying for training grants, and submitting training claims.

What You Must Have

• Diploma/Degree in Human Resource Management, Business Administration or equivalent
• A minimum of 5 years as a Human Resource generalist
• Proficiency in Microsoft Office applications.

What We Appreciate From You

• Excellent communication and interpersonal skills, with strong writing and presentation abilities.
• The ability to handle difficult and sensitive issues/situations diplomatically and professionally.
• A team player with a passion for human resource work.