Total 6,618 Senior Executive level Administrative / Clerical job vacancies

What you'll be doing

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Conduct research and prepare presentations or reports as assigned
• Ensure that all licenses pertinent to the organization remain current and compliant
• Assume and carry out ad-hoc projects or assignments

What you'll need

• Proven experience as executive secretary or similar administrative role
• Fresh graduates are encouraged to apply
• Proficient in MS Office
• In depth knowledge of office management as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

Perks & Benefits

• Nearby public transport
• Casual dress code
• Regular team activities
• Personal development opportunities

- Handle procurement & billing for assigned projects

- Able to prioritize tasks and work independently

- Managing end-to-end tracking, planning, monitoring, reporting and coordinating to ensure the project assigned is delivered on time.

- Manage office inventory and liaise with supplier to ensure the regular supply of office materials.

- To provide administrative support to ensure efficient operation of the office.

- To perform administrative duties such as printing and filing of the documents, invoicing, data entry, arranging for courier service etc.

- To undertake any other duties and responsibilities as so instructed by the superior.

- Own transport

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance

- 處理指定項目的採購和計費

- 能夠確定任務的優先順序並獨立工作

- 管理端到端追蹤、規劃、監控、報告和協調，以確保分配的專案按時交付。

- 管理辦公室庫存並與供應商聯絡，確保辦公材料的定期供應。

- 提供行政支持，確保辦公室有效運作。

- 履行行政職責，例如列印和歸檔文件、發票、資料輸入、安排快遞服務等。

- 承擔上級指示的任何其他職責和責任。

- 自有交通工具

津貼和福利

• 員工股權
• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險

職責

- 多工秘書任務和

- 具有人力資源職責是一個額外的優勢

- 秘書的任務包括：

-- 組織並協助規劃任命、董事會會議、

-- 接聽並篩選收到的電話

-- 處理機密文件，確保其安全

-- 謹慎處理敏感和機密信息

-- 優秀的時間管理和組織能力，尤其是優先處理和多任務處理的能力

--在出席會議之前為主席有序地整理和監控業務提案/簡介

-- 有效的溝通能力，能與各層次的客人溝通

-- 透過向主席解釋並回覆官方電子郵件和信件來管理馬來語信件

-- 安排公司和個人的旅行（預訂機票/住宿/交通/簽證/外幣安排）

-- 根據緊張的日程及時管理私人司機

-- 按時整理臨時和緊急的出差事宜

-- 依需求執行個人事務

津貼和福利

• 附近的公共交通
• 醫療保險

你將要做什麼

• 維護高階主管議程並協助規劃任命、董事會會議、會議等。
• 參加會議並做好會議記錄
• 接聽和篩選電話並在適當時重定向它們
• 處理所有發出或收到的信件（電子郵件、信件、包裹等）並確定其優先順序
• 為高階主管安排差旅
• 處理機密文件，確保其安全
• 根據指定進行研究並準備簡報或報告
• 確保與組織相關的所有許可證保持最新且合規
• 承擔並執行臨時項目或任務

你需要什麼

• 擁有豐富擔任執行秘書或類似行政職務的經驗
• 鼓勵應屆畢業生申請
• 精通MS Office
• 深入了解辦公室管理以及相關行業的技術詞彙
• 熟悉基本研究方法與報告技術
• 優秀的組織和時間管理能力
• 優秀的溝通和談判能力
• 誠信和保密
• 工商管理或相關領域學位

津貼和福利

• 附近的公共交通
• 休閒著裝要求
• 定期團隊活動
• 個人發展機會

核心能力要求：

• 人力資源管理、工商管理學位和/或其他相關同等資格。
• 至少 5 年類似職位的工作經驗。
• 良好的溝通和人際交往能力，能夠與各個層級的人互動。
• 處理員工申訴時耐心、積極主動、有同理心。
• 對保密事項和保密事項必須一絲不苟、高度誠信。
• 能夠在最少的監督下獨立工作。
• 高度重視工作質量，確保各項工作按時完成。
• 良好的組織能力，能夠管理時間並確定優先順序。

職責：

• 維護員工記錄，準備和更新人力資源政策和程序，以及管理員工福利、績效管理、招聘、工資處理、培訓和發展以及員工關係。
• 促進績效管理流程，包括目標設定、績效評估和回饋會議。
• 維持辦公室日常營運的效率，包括設施管理、辦公室內務管理、歸檔、資料輸入、自動化/IT、維護、庫存控制以及遵守公司政策、法律和法規。
• 輪到公司不同部門，協助其運作。
• 透過完成預防性維護、故障排除、請求維修、與供應商和承包商聯絡來監控辦公設備維護計劃。
• 協調公司活動，例如團隊建立活動、節日聚會和員工表彰計劃。
• 團隊合作，有能力與管理階層和員工建立良好的融洽和協作的工作關係。
• 透過完成預防性維護、故障排除、請求維修、與供應商和承包商聯絡，協助和監控辦公設備維護計畫。
• 管理辦公設備和用品，包括採購和維護。
• 嚴格保密，並與各級管理階層、員工和業務夥伴進行專業互動。

承擔由人力資源和行政部門分配的和/或由管理層不時分配的所有其他臨時任務。

津貼和福利

• 醫療保險
• 開放文化
• 個人發展機會

Core Competency Requirements:

• Degree in Human Resource Management, Business Administration and/or other related equivalent qualification.
• Minimum 5 years working experience as and in a similar capacity.
• Good communication and interpersonal skills with the ability to interact with all levels.
• Patient, pro-active and possess empathy when handling employees’ grievances.
• Must be meticulous and high integrity in confidential matters and non-disclosure.
• Ability to work independently with minimum supervision.
• Hold high esteem for the quality of work and ensure all work is done and completed according to the set-out timeline.
• Good organizing skills with the ability to time manage and prioritize.

Responsibilities:

• Maintaining employee records, preparing, and updating HR policies and procedures, and managing employee benefits, performance management, recruitment, payroll processing, training and development, and employee relations.
• Facilitating the performance management process, including goal setting, performance reviews, and feedback sessions.
• To maintain the efficiency of office day-to-day operations, including facility management, office housekeeping, filing, data entry, automation/ IT, maintenance, inventory control, and compliance with company policies, laws, and regulations.
• Rotation to different company departments to assist on their operations.
• Monitor office equipment maintenance schedule by completing preventive maintenance, troubleshooting failures, calling for repairs, liaising with vendors and contractors.
• Coordinating company events and activities, such as team building events, holiday parties, and employee recognition programs.
• Work as a team and ability to build good rapport and collaborative working relationship with management and employees.
• Assist and monitor office equipment maintenance schedule by completing preventive maintenance, troubleshooting failures, calling for repairs, liaising with vendors and contractors.
• Managing office equipment and supplies, including procurement and maintenance.
• Maintain strict confidentiality and interact professionally with all levels of management, staff & business associates.

To undertake all other ad-hoc tasks assigned by or to HR and Admin Department and/or assigned by Management from time to time.

Perks & Benefits

• Medical insurance
• Open culture
• Personal development opportunities

Title:   HR  & ADMIN  MANAGER

 
 Location : Taman Perindustrian Gemilang, Ulu Tiram, Johor

Salary range  : RM 6,500 – RM 7,000

 
Requirements :

Diploma in any discipline / related field

At least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field. 
Minimum working experience:

At least 5 year(s) of working experience in the related field is required for this position.
Other Skill or Knowledge required:

Good knowledge of the Malaysian Labour Law and handling of the foreign workers procedures. 
Able to work independently with strong leadership quality and excellent interpersonal skills. 
Computer literate and able to handle computerized payroll system.
Convenient for flexible working hours. 
Advanced verbal and written English level is requested.
 

Responsibility :

• Support the company’s management in regards with the company’s property, public relation, legal, and welfare, secretarial or personal functions.
• Develop, implement and administer the company’s personnel policies to ensure effective recruitment, utilization, motivation and retention of employees and to ensure harmonies industrial and employee relation.
• Responsible for the proper documentation of contract.
• Maintain and review long term manpower and succession plan and recommended changes where necessary. Provide Effective recruitment services and recommend selection candidates.
• Advise top management on appropriate terms and condition of services for employees and make review where necessary.
• Conduct counseling for minor disciplinary problem.
• Update and maintain all employees’ personal files up to managerial level.
• Supervise the maintenance and general housekeeping of office areas, furniture and equipment.
• Plan and implements administration and office procedure and effectively manage the day-to-day administrative function.
• Process promotion / upgrading and transfer.
• Maintain and update all compensation and benefits programmers EPF, Socso, Income Tax.
• Administer the company’s salary administration system.
• Ensure that employee’s sick leave, annual leave and long service leave record are maintained up to date.
• Prepare statistic relating to absenteeism, turnover and recruitment cost as directed.
• May assist superior in organizing training and development programs for employees.
• Updates, tracks and maintain record on services/facilities provided by company e.g. lockers, uniforms, transport, stationery.
• Maintain the company notice board.
• Conduct exit interview for direct and indirect employees.
• Preparing of warning letter, show cause letter and follow up the daily attendance day to day.
• Prepare monthly headcount report.
• Responsible for all job advertisement (internal/external) as well as provide suggestion and recommendation on ways to promotes better advertising.
• Plan and implement performance rating system for the staffs 
• Plan and implement the company’s daily express courier consignment activities. 
• Any reasonable duties assigned from time to time by head of department

Working days:  Monday –  Friday   -(5 days)

Working hours : 8:30 am – 6.00pm

Other Benefit / Allowance :

• Monthly Transport Allowance – RM 300
• Daily Meal Allowance – RM 10
• Annual Medical Allowance – RM 150

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

職位：人力資源及行政經理

地點 : Taman Perindustrian Gemilang, 烏魯地南, 柔佛州

薪資範圍：RM 6,500 – RM 7,000

要求 ：

任何學科/相關領域的文憑

至少文憑、高級/高級/研究生文憑、學士學位、研究生文憑、專業學位，任何領域。
最低工作經驗：

該職位需要至少 5 年相關領域的工作經驗。
所需的其他技能或知識：

熟悉馬來西亞勞工法和處理外籍勞工的程序。
能夠獨立工作，具有較強的領導特質和出色的人際溝通能力。
懂計算機並能夠處理電腦化工資系統。
方便彈性工作時間。
要求具有較高的口頭和書面英語程度。

責任 ：

• 在公司財產、公共關係、法律和福利、秘書或個人職能方面支援公司管理。
• 制定、實施和管理公司的人事政策，以確保有效招募、使用、激勵和保留員工，並確保和諧的產業關係和員工關係。
• 負責合約的正確記錄。
• 維護和審查長期人力和繼任計劃，並在必要時提出變更建議。提供有效的招募服務並推薦選拔候選人。
• 就為員工提供適當的服務條款和條件向最高管理層提供建議，並在必要時進行審查。
• 對輕微紀律問題進行輔導。
• 更新和維護直至管理層的所有員工的個人檔案。
• 監督辦公區域、家具和設備的維護和一般內務管理。
• 規劃和實施行政和辦公室程序，有效管理日常行政職能。
• 流程升級/升級和轉移。
• 維護和更新所有薪資和福利規劃者 EPF、Socso、所得稅。
• 負責公司薪酬管理制度的管理。
• 確保員工的病假、年假和長期服務假記錄保持最新。
• 依指示準備有關缺勤、營業額和招募成本的統計資料。
• 可以協助上級為員工組織培訓和發展計劃。
• 更新、追蹤和維護公司提供的服務/設施的記錄，例如儲物櫃、制服、交通、文具。
• 維護公司佈告欄。
• 對直接和間接員工進行離職面談。
• 準備警告信、出示原因信並追蹤日常出勤情況。
• 準備每月的員工人數報告。
• 負責所有招聘廣告（內部/外部），並就如何推廣更好的廣告提供建議和建議。
• 規劃並實施員工績效評估體系
• 規劃並實施公司日常快遞托運活動。
• 部門主管不時指派的任何合理職責

平日：週一-週五-（5天）

工作時間 : 上午 8:30 – 下午 6:00

其他福利/津貼：

• 每月交通津貼 – RM 300
• 每日膳食津貼 – RM 10
• 每年醫療津貼 – RM 150

津貼和福利

• 津貼（旅費、交通費等）
• 個人發展機會

Title:  HR  Cum Admin

Location : Plaza OSK , Jalan Ampang  KL 

Salary range : RM 3,500 – RM 4,000

Experience & Qualification:

• Candidate must possess at least a Diploma in Human Resources, Business Administration, or related field.
• Minimum 1-2 years of experience in Human Resources OR Recruitment Roles.
• Proficient in communication (Cantonese, English, Mandarin); able to read and write in both Chinese and English. Fluency in Cantonese is considered an added advantage.
• Proficiency in MS Office applications.
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Positive attitude, team player mindset, and willingness to take initiative.
• Strong communication, interpersonal skills, detail oriented, and discretion in handling sensitive information.
• Knowledge of the Employment Act of 1995, regulations, and best practices is an added advantage.

Job Description:

Ensure on-time and accuracy of processing the monthly statutory payroll, deduction, tax forms and compliance to statutory requirements for the assigned companies under the Group.
Process staff’s monthly OT and claims.
Oversee employee insurance requirements and ensure that timely updates are provided to insurance company as required for the policies.
Prepare HR documentation including employment letters, confirmation/non-confirmation/promotion/ transfer etc.
Assist in handling employee grievances, absenteeism, disciplinary issues etc.
Responsible to monitor employee leave and employee attendance, probationary review, and conducting job appraisal for employment confirmation.
To carry out any other duties as instructed by superior from time to time.
To perform any other duties as required by Management from time to time
Handling all building and office administration.
To assist in various work coordination, general admin works and documentation.
Perform any other related duties as and when assigned.
Perform other ad-hoc tasks if required.
 

Working Day/Hour:

6  working  days (Monday – Friday)8.00am -6.00pm

Saturday  - 8.00am – 12.00pm

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

Title:  Senior Admin Executive

Location: TANJUNG LANGSAT

Salary range :  RM 4000-RM 6000

Job Description ;

1. Office maintenance and office equipment - to ensure that all are in good condition or functioning well.

2.Office stationery to manage the demand and supply from all staff (including outlet) and to monitor costs including printed documents

3.Assist in monitoring and supervising office security guards, cleaners and Receptionist

4. Assist in renewal of business license for HQ and outlets upon expiry

5. Arrange domestic and international travel for the managing director, including booking flights, accommodations, transportation, and preparing travel itineraries.

6.Staff dormitory management-rent, water, electricity, sanitation

7. Employee factory car pick-up and drop-off arrangements

8. Performing basic office tasks, such as filling, data entry, answering phones, processing the mail, etc.

9. Perform other ad hoc tasks assigned by Department Manager/Director

Job requirements:

1. Candidates must possess at least a bachelor's degree, administrative professional certificate, or equivalent qualification.

2. At least 3-5 years of experience in the manufacturing industry.

3. Strong learning ability, proactive work attitude, and good character.

4. Excellent communication skills, outstanding analytical and problem-solving abilities, rich knowledge of practices, standards, laws, and regulations.

5. Ability to work independently, complete tasks within tight deadlines, and handle pressure.

6. Proficient in computer skills with MS Office and ERP systems.

7. Experience in administration and dormitory management, proficiency in Mandarin would be an additional advantage.

Working hours： 8am-5pm

Working days: Monday to Friday

Benefit :

• 5 Workings Days Per Week
• Medical Benefit
• General Insurance Benefit
• 12 Days Annual Leave, 14 Days PH
• 13 Months 
• Transport Allowance
• Working Meal Allowance

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal development opportunities

職位： 高階行政主管

地點: 丹絨蘭沙

薪資範圍：RM 4000-RM 6000

職位說明 ;

1. 辦公室維護和辦公設備－確保一切都處於良好狀態或運作良好。

2.辦公文具，用於管理所有員工（包括門市）的需求和供應並監控成本，包括列印文件

3.協助監控和監督辦公室保全、清潔工和接待員

4. 協助總部及分行營業執照到期換發

5. 為總經理安排國內和國際旅行，包括預訂航班、住宿、交通和準備旅行行程。

6.員工宿舍管理-房租、水、電、衛生

7.員工廠車接送安排

8. 執行基本的辦公任務，例如填寫、資料輸入、接聽電話、處理郵件等。

9.完成部門經理/總監交辦的其他臨時任務

工作要求：

1. 候選人必須至少擁有學士學位、行政專業證書或同等資格。

2、至少3-5年製造業經驗。

3.學習能力強，工作態度積極主動，品行良好。

4. 優秀的溝通能力，優秀的分析與解決問題的能力，豐富的實務、標準、法規知識。

5. 能夠獨立工作，在緊迫的期限內完成任務，抗壓性強。

6. 熟練使用MS Office和ERP系統的電腦技能。

7. 有行政及宿舍管理經驗，國語流利者優先。

工作時間： 上午8點至下午5點

工作日：週一至週五

益處 ：

• 每週 5 個工作天
• 醫療福利
• 一般保險福利
• 12 天年假，14 天休息日
• 13個月
• 交通津貼
• 工作餐津貼

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 醫療保險
• 個人發展機會

• Position: Personal Assistant to Director.
• Salary: RM 4000-5000.
• Work location: Kelana Jaya (5 working-day week), Petaling Jaya.

About the company.
This is well established and leading well run international logistics company in Malaysia, providing international freight forwarding and logistics services across a wide range of industries and sectors. They operate from network of international agents across Asia, Australia, Europe and America. Currently they are seeking a matured female candidate to assume the role of executive support to their Director within the organization. The position is permanent and will be based at their corporate head office in Petaling Jaya. This is a rare and unique opportunity for a career driven Personal Assistant to join this successful organization.
About the role
This position will be reporting to Operations Director. This is not a typical traditional 'dairy management' private secretarial role but rather entail providing high level business executive support to the Director. 
The role and scope of works include:
*Pro-actively manage and provide secretarial and administrative support to Director.
*Responsible for providing high level executive and administrative on matters relating to freight services.
*Responsible for daily management, e-mails, preparation and formatting of reports.
*Respond and advise efficiently to electronic or verbal inquiries on all matters that concern the Director.
*Liaise and coordinate business decisions.
Candidate Profile
In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential and necessary. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.
This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:
*Malaysian female in age group 35-45; matured personality.
*Matured, bright, lively and personable disposition and importantly approachable person.
*Possess at least a Diploma (or Degree) qualification in Business Administration, Secretarial Management or Logistics Management.
*At least 3-5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     
*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.
*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

What you will get in return-The reward.
In return for your work, our client will be offering a competitive remuneration package for the job located in Kelana Jaya area. You will be rewarded with job security and career progression in the long run.

APPLICATION FOR THIS JOB
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidatres may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

Title:  Senior Admin Executive

Location: TANJUNG LANGSAT

Salary range :  BASED ON EXPERIENCE

Job Description 

1. Office maintenance and office equipment - to ensure that all are in good condition or functioning well.

2.Office stationery to manage the demand and supply from all staff (including outlet) and to monitor costs including printed documents

3.Assist in monitoring and supervising office security guards, cleaners and Receptionist

4. Assist in renewal of business license for HQ and outlets upon expiry

5. Arrange domestic and international travel for the managing director, including booking flights, accommodations, transportation, and preparing travel itineraries.

6.Staff dormitory management-rent, water, electricity, sanitation

7. Employee factory car pick-up and drop-off arrangements

8. Performing basic office tasks, such as filling, data entry, answering phones, processing the mail, etc.

9. Perform other ad hoc tasks assigned by Department Manager/Director

Possess a valid driving license for relevant vehicle types recognized by the government.

1. Office maintenance and office equipment - to ensure that all are in good condition or functioning well.

2.Office stationery to manage the demand and supply from all staff (including outlet) and to monitor costs including printed documents

3.Assist in monitoring and supervising office security guards, cleaners and Receptionist

4. Assist in renewal of business license for HQ and outlets upon expiry

5. Arrange domestic and international travel for the managing director, including booking flights, accommodations, transportation, and preparing travel itineraries.

6.Staff dormitory management-rent, water, electricity, sanitation

7. Employee factory car pick-up and drop-off arrangements

8. Performing basic office tasks, such as filling, data entry, answering phones, processing the mail, etc.

9. Perform other ad hoc tasks assigned by Department Manager/Director

Job requirements:

1. Candidates must possess at least a bachelor's degree, administrative professional certificate, or equivalent qualification.

2. At least 3-5 years of experience in the manufacturing industry.

3. Strong learning ability, proactive work attitude, and good character.

4. Excellent communication skills, outstanding analytical and problem-solving abilities, rich knowledge of practices, standards, laws, and regulations.

5. Ability to work independently, complete tasks within tight deadlines, and handle pressure.

6. Proficient in computer skills with MS Office and ERP systems.

7. Experience in administration and dormitory management, proficiency in Mandarin would be an additional advantage.

Working hours： 8am-5pm

Working days: Monday to Friday

Benefit :

l 5 Workings Days Per Week

l Medical Benefit

l General Insurance Benefit

l 12 Days Annual Leave, 14 Days PH

l 13 Months 

l Transport Allowance

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave

Title: Shipping Clerk
Location: TANJUNG LANGSAT

Salary range :  RM1700-RM2500

Job Description 

1. Document organization, such as clearing invoices, weighbridge tickets, cabinet receipts, assay reports, etc.

2. Assist colleagues in organizing data.

3. Follow up on subsequent tasks, including completing tasks assigned by superiors during working hours, and promptly reporting any unfinished work.

Job requirements:

1.      Proficient in using computers.

2.       Work actively and have a proactive attitude.

3.       Proficiency in Mandarin would be an additional advantage for you.

Working hours： 8am-5pm

Working days: Monday to Friday

Benefit :

l 5 Workings Days Per Week

l Medical Benefit

l General Insurance Benefit

l 12 Days Annual Leave, 14 Days PH

l 13 Months 

l Transport Allowance

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave