Total 4,547 Administrative / Clerical job vacancies in 99 Wonderland Park

Objective of Role:

To provide efficient secretarial and administrative support, ensuring smooth operations and effective communication within the organization. Responsibilities include managing schedules, coordinating events, handling correspondence, and assisting Directors/General Manager in various tasks.

Duties and Responsibilities:

• Coordinate meetings, conference calls, events, and appointments for Directors/General Manager. This includes making reservations and managing their calendars effectively.
• Act as a liaison between Directors/General Manager and internal/external stakeholders, facilitating communication and coordination as necessary.
• Arrange and organize meetings, ensuring all logistics are in place. Take minutes, follow up on actions, and communicate with relevant personnel.
• Provide full spectrum of personal assistant support by ensuring meetings are properly arranged and organised.
• Handle all correspondences, calls, minutes of meetings, taking messages, following up action, Private and Confidential assignments, run personal errands and other administrative tasks.
• Set reminders for important tasks, appointments, and deadlines, ensuring timely completion of assignments.
• Handle all duties with utmost discretion, maintaining high levels of confidentiality with sensitive information.
• Forward or replying emails and correspondences as necessary.
• Maintain effective filing and data storage systems, including emails, for easy retrieval of information.
• Ensure tasks assigned by the Directors/General Manager are met.
• Plan and organise Company events such as CNY, Annual Dinner, Company Incentive Trip and other festive activities (7th Month Prayer) with HR Dept.
• Prepare corporate gift for festivals such as Mid-Autumn Festival, Christmas and CNY, etc.
• Manage corporate and personal vehicles, including buying/selling, insurance renewal and road tax.
• Perform other duties as assigned by Directors/General Manager.

Travel Arrangements:

• Assist in arranging travel for Directors/General Manager, including booking air tickets, hotel accommodations, and handling other travel-related tasks.
• Arrange complex and detailed travel plans and itineraries.
• Take notes and minutes during meetings, ensuring accurate documentation and follow-up on action items.
• Perform any other administrative tasks as required by Directors/General Manager to support the smooth functioning of the organization.

Requirements:

• ‘A’ Level, Diploma / Degree in any discipline
• Minimum 2 years of experience in a similar role.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Willingness to travel for business trips.
• Proficient in both English and Chinese, with the ability to read and write fluently in both languages.
• Ability to take accurate notes and prepare meeting minutes in both English and Chinese.
• Excellent communication skills, both verbal and written, with great interpersonal skills.
• Technologically savvy and resourceful.
• Strong time management, organizational, multitasking, and prioritization skills.
• Proactive and detail-oriented with problem-solving abilities.
• Demonstrated ability to engage employees at different levels.
• Team player with a commitment to maintaining professionalism, integrity, and discretion, particularly when handling confidential matters.

Temp Admin Assistant x 2 pax!!!

Job Scopes:

- Data entry

- Filing

- Photocopying

- Bringing of students to ICA

- Other adhoc duties as assigned

Other information:

- Working hrs: Monday to Friday (9am to 6pm) or (7.30am to 4.30pm, on those days going to ICA)

- Rate: $11 per hour

- Work location: Kovan (Nearest MRT: Kovan)

- Able to work for least 1 to 3 months (starting from 27 May 2024)

Interested candidate, please send in your resume to "recruit@dismanpower.com.sg" and state "Temp Admin Kovan (ICA)" as the subject.

Only shortlisted candidate will be notified.

DIS Manpower Pte Ltd

EA License No.: 08C3226

Sng Wei Lin

Reg No.: R1101806

.Arrange and keep record of various documents

.Data entry of reports,forms, claims etc

.Support Sales - working closely with sales team to provide admin support including prepare of invoices /agreements / contracts etc.

.Coordinate sales team by filling important documents and communicationg relevent information.

.Any other duties as assigned

.Willing to travel to Sentosa Daily.

.Available to work immediately an advantage

· MNC in Raffles Place

· 6 months contract with benefits and completion bonus (subject to renewal)

· Salary up to $4000

Responsibilities

· To provide support in the administration department and in ensuring a smooth running of the office and contributes in driving sustainable growth.

· Update and Maintain the APPEC Meeting Schedule

· Prepare materials as needed for Internal Board Meeting  Preparing, organising and storing information in paper and digital form

· Update Incoming and Outgoing courier in the tracker

· Assist with Formula One Event

· Update and Check Procurement Tracker for expiring Contracts

· Update and maintain Subscriptions Tracker

· Update and Maintain Traveller’s List (Membership number)  During APPEC week to be stationed at Hotel to assist with daily meetings  During Formular 1 week to assist on Executive Services Role and work closely with Office Manager to plan VIP Event in the Office, external Reception and any other ad hoc duties assigned

Requirements:

· High school diploma; BSc/BA in office administration or relevant field is preferred.

· Proven administration or assistant experience

· Knowledge of office management systems and procedures

· Attention to detail and problem solving skills

· Strong organizational and planning skills

· Proficient in MS Office

· Good time management, attention to details and adaptable

· The ability to start immediately will have a distinct advantage

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 50 Raffles Place, #19-12, Singapore Land Tower, Singapore 048623

Tel: 6950 9748

http://www.peopleprofilers.com

debbie@peopleprofilers.com

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Responsibilities

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Requirements

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Description：

- Support daily general admin duties.

- Handle office tasks, like upkeeping of office and filing.

- Answering phone calls and door.

- Collection of mail and courier services.

- Manage and purchase office supplies.

- Booking of air tickets and accommodation for staff.

- Other tasks and duties assigned.

Requirements：

GCE ‘O’ Level/ ITE Certification.

No experience required for this role.

Possess a good working attitude.

Pleasant personality and ability to work independently.

Self-motivated and meticulous.

Duties and Responsibilities:

Human Resources

This role will assist HR Manager on the following:

· Provide support in recruitment process, including job posting, candidate sourcing, and interview coordination.

· Assist in employee onboarding & offboarding.

· Assist employees with HR-related issues, such as leave and compensation matters.

· Maintain employee records with all relevant information, as well as employee files and records in electronic and paper form.

· Processing of work passes application, renewal and cancellation related matters.

· Assist in preparing HR documents such as employment contracts, confirmations, salary adjustments, and termination letters.

· Provide support in the development and implementation of policy documentation.

· Collaborates with other administrative personnel and/or outside parties (e.g., IRAS, MOM, auditors, etc.) to ensure in compliance with company policies, laws, and/or regulatory guidelines.

· Assist in insurance policies, including health, workers’ compensation, liability insurance, insurance claims and renewal processes.

· Provide support in Bi-Annual Performance Review and Assessment for various departments and individual employees.

· Maintain accurate and up-to-date HR database, employee records and filing of documents.

· Assist in employee training and development.

· Assist in monthly payroll process, benefit compensation, and reimbursement for local and overseas employees, monthly CPF submission and government claims (Childcare, Maternity Claim, NS, etc).

· Provide support in employment Income Tax related (IR21 and IR8A) and compliance with relevant statutory requirements.

· Assist in HR and administrative duties as assigned by Supervisor.

Administration & IT

· Manage office administration including reception, office supplies, telecommunication services and IT assets.

· Support in welfare-related events, including company functions, team building activities, etc.

· Assist in booking travel tickets, accommodation and travel insurance for employees.

· Handle Portnet and Digitalport matters, serving as the Point of Contact for MPA-related matters.

· Maintain electronic and hard copy filing systems.

· Tabulate spreadsheet for staff medical/dental/expenses claims.

· Oversee contracts for office cleaners.

· Assist in onboarding and offboarding in both administration and IT related matters.

· Application of Travel Visa for employees.

· Perform other duties as assigned by Supervisor.

Requirements:

• Minimum Diploma in Human Resource Management.
• Minimum 2 years relevant working experience.
• Attention to detail and problem-solving skills to engage employees at different levels.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Great interpersonal skills.
• Knowledge of Singapore employment, labour law and HR best practices.
• Team player and ability to maintain professional levels of integrity and discretion in handling confidential and sensitive matters.

Temp Admin Assistant

Job Scopes:

- Data entry

- Filing

- Photocopying

- Other adhoc duties as assigned

Other information:

- Working hrs: Monday to Friday (9am to 6pm)

- Rate: $12 per hour

- Work location: Kovan (Nearest MRT: Kovan)

- Able to work for 3 to 4 months (from mid Jun 2024 to early Oct 2024)

Interested candidate, please send in your resume to "recruit@dismanpower.com.sg" and state "Temp Admin Kovan" as the subject.

Only shortlisted candidate will be notified.

DIS Manpower Pte Ltd

EA License No.: 08C3226

Sng Wei Lin

Reg No.: R1101806

Responsibilities

• Prepare breakfast and lunch (Sandwiches, snacks and fruit platter) for the employees of the company (approximately 20 pax)
• Shopping for groceries and sourcing for ingredients for meal preparations.
• Plan, prepare, cook and serve dinner daily for Director’s family on timely manner (4 pax)
• Cooking of Szechuan, Cantonese, or Shanghainese cuisine
• Basic western cooking for kids is a plus
• Prepare lunch box for kids – breakfast or lunch for next day
• Stock, organise and clean kitchens and cooking utensils
• Maintain high level of safety and cleanliness in the kitchen
• Constantly research, develop and propose new menu

Requirements

• Possesses 2-4 years of cooking experience
• Exceptional proven ability in managing kitchen operation, budget and procurement
• Excellent time management skills

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

Dentons Rodyk is seeking a Secretary to assist the Intellectual Property & Technology department.

Responsibilities:

Successful candidate will be working with a team of professionals in the management of IP matters, including patents, designs and trade marks.

• Filing patent, design and trade mark applications
• Reporting and billing
• Keeping track of deadlines

Requirements:

• GCE “O” Level and above, with experience in IP prosecution work. Candidates without required educational qualification but who has relevant experience will also be considered.
• Good interpersonal skills and able to communicate well with all levels
• Proficient with MS Office applications
• Careful and meticulous with initiative and good working attitude

KPMG Singapore’s Office of General Counsel is looking for an individual to support our legal team. The role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and be able to handle highly confidential information appropriately.

Our Office of General Counsel disseminates timely and relevant information on developments in legislation and regulations, and executes initiatives to manage our risk in a challenging environment.

The general scope of work includes:

• Provide efficient secretarial and administrative support to the legal team
• Prepare and maintain legal documents and templates in the relevant contracts and document management IT tools
• Support in updating risk templates and guidance documents
• Manage deadlines, monitor the progress, and generate status reports of any given project or matters
• Schedule appointments for meetings and calendaring deadlines
• Raise invoices to facilitate payment
• Data entry where required
• Understand the necessity of KPMG to comply with KPMG Global risk management requirements and administer the processes required to maintain compliance
• Develop and maintain internal relationships to promote understanding and compliance with risk management policies and procedures
• Support enhancement and streamlining of risk procedures and processes through technology and automation

The ideal candidate should possess:

• At least two – three years' experience in an administrative or secretarial role
• Excellent interpersonal and written communication skills;
• Strong organizational and prioritization skills;
• Experience in use of document management tools;
• Technical proficiency in Microsoft Office suite of programmes;
• A curious and analytical mind, detailed oriented but also with the big picture in mind;
• The ability to work autonomously on self-motivated projects, but at the same time work in tandem with and add value to a closely-knit team;
• Positive attitude and willingness to learn.

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Tasks & Responsibilities
● Provide high-quality administrative support to the office manager, including managing
calendars, scheduling meetings, and handling correspondence.
● Assist in maintaining office policies and procedures, ensuring they are up-to-date and
adhered to.
● Manage office supplies inventory and place orders as necessary.
● Coordinate with vendors and service providers to ensure smooth operations.
● Assist in the onboarding process for new employees, including setting up workstations
and completing necessary paperwork.
● Help organize office events, such as meetings, team building activities, and celebrations.
● Maintain office equipment and ensure it is in working order, arranging for repairs or
replacements as needed.
● Assist in budget preparation and monitoring, including tracking expenses and processing
invoices.
● Maintain daily and monthly expense records accurately & Assist with filing and scanning
of documents.
● Handle all other administrative tasks as required by the office manager.

Qualifications & Experience
● Diploma or equivalent qualification in office administration or related field.
● Proven experience as an administrative assistant, office administrator, or similar role.
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Excellent organizational and time management skills & Attention to detail and
problem-solving skills.
● Ability to multitask and prioritize tasks.
● Discretion and confidentiality.

We apologize that only shortlisted candidates will be contacted. Thank you.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Responsibilities

• Provide high-quality administrative support to the office manager, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with vendors and service providers to ensure smooth operations.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings, team building activities, and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Assist in budget preparation and monitoring, including tracking expenses and processing invoices.
• Maintain daily and monthly expense records accurately & Assist with filing and scanning of documents.
• Handle all other administrative tasks as required by the office manager.

Requirements

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills & Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks.
• Discretion and confidentiality.

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

About Our Client:

Our client, a fast growing startup with world leading proprietary technology in the renewable energy sector, is looking for an Admin Assistant with solid finance background to join their team.

Office Location:

West Region, Singapore

Job Description:

• Handle day-to-day financial transactions like accounts payable/receivable, expense reimbursements, and invoicing.
• Maintain accurate financial records, including general ledger entries, bank reconciliations, and reports.
• Communicate with external parties (vendors, clients, financial institutions) to resolve financial inquiries.
• Aid in preparing financial statements and tax filings in line with regulatory requirements.
• Manage office administrative tasks: scheduling meetings, handling correspondence.
• Maintain organised filing systems for documents, contracts, and records.
• Assist in HR tasks: onboarding new employees, managing records, coordinating benefits.
• Procure office supplies and equipment, ensuring cost-effectiveness and quality.

Requirements:

• Bachelor's Degree
• At least 3 to 5 years of relevant working experience in Singapore
• Bilingual in English and Mandarin in order to liaise with the key stakeholders based in Singapore and China
• Adaptable and proactive personality with a can-do attitude
• Good interpersonal skills to coordinate with both internal and external teams to enhance the operational excellence