Total 33 Director/C-Level Administrative / Clerical job vacancies

WhatsApp: +65 90820021 (Kyler)

Email: kylergan.supreme@gmail.com

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Personal Assistant to Managing Director | MNC company | Up to $4.5k | Shenton Way

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Scope:

Coordination with Building Management

· Being the main contact person between Building Management and office premises i.e. fire drills, renovation and maintenance works within the compound of the office.

· Order and track office keys, tenant & parking passes (where applicable).

· Coordinates emergency procedures for the office. (Fire Warden)

Office Administrative and Management

· Ensure day-to-day efficient operations of the Singapore office

· Office travel duties - liaison with local travel agents to ensure best practice, negotiate corporate hotel rates

· Act as HSE liaison with building managers and our internal stakeholders

· Co-ordinate office supplies, for example, stationery and pantry supplies

· Manage the itineraries and travel of visiting staff from outside the region, where appropriate

· Support office renovations/refurbishments in-conjunction with other key stakeholders

· New Employees:

o Inform new employees on office procedures (access to the building, requesting office supplies, etc.) upon arrival.

o Ensure that new employees are provided with all necessary documentation on first day, and all required documents are signed.

· Organizes special functions for the office including but not limited to holiday functions, holiday cards and any special projects assigned

· Participate as active member of Business Continuity Plan related activities and administrative work (such as Flu Manager/ Safety Management Officer)

· Coordination between all departments and functions.

· Any other task that is appropriate from time to time.

Country Manager's Assistance

· Maintains the calendar of the Country Manager

· Sets up appointments, hotel accommodation and makes travel arrangements for Country Manager

· Prepares correspondence and PowerPoint presentations for the country manager.

· Minutes taking for meetings.

· Travel and Expense policy management.

Requirements:

• Minimum Degree in Business Administration with 5-7 years of relevant experiences handing office/personal assistant scope (office management role)
• Planning and organizational skills
• Work independently in a dynamic environment and quickly adaptable to changes
• Excellent collaboration skills
• Effective communication and interpersonal skills
• Attention to detailed customer orientation
• High levels of initiative

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: chloetan@recruitexpress.com.sg

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Personal Assistant - PA to Director
Full Time / Part Time (Flexible hours)
Monday – Friday (No weekends)

Join Our Team at TheBigPhoneStore!

Who We Are:
At TheBigPhoneStore, we're leading the charge in the UK's mobile phone recycling industry. With three decades of experience under our belt, we're not just a business—we're pioneers in the circular economy. Our directors are true advocates for reuse, and we're seeking innovative individuals who share our passion for environmental sustainability. Guided by our commitment to the three R's—Reducing, Reusing, and Recycling—we're on a mission to make a positive impact on the world.

Why Environmental Consciousness Matters to Us:
In a world dominated by throwaway culture, TheBigPhoneStore is here to make a difference. We're inspired by an era when products were built to last, and if they didn't, they were repaired. Our ethos is simple: we buy millions of phones, refurbish them, and give them a second lease on life. This dedication to sustainability is at the core of everything we do.

Position Overview:
Are you ready to play a vital role in our mission? We're searching for an exceptional individual to serve as the Executive Personal Assistant to our Managing Director. In this dynamic role, you'll provide unparalleled support to our MD, ensuring the smooth operation of our business and helping us achieve our objectives.

Responsibilities:

• Serve as the first point of contact, managing calls and emails with professionalism and efficiency.
• Take charge of diary management, ensuring our MD's schedule runs seamlessly.
• Handle expense approvals on behalf of senior management.
• Produce high-quality written documents, including confidential correspondence, reports, and presentations.
• Coordinate meetings and follow up on action points, ensuring deadlines are met.
• Act as a liaison between our MD and internal/external stakeholders.
• Assist with projects and initiatives to drive our business forward.

Candidate Attributes:

• Strong organizational and leadership skills.
• Confident and assertive communication abilities, both verbal and written.
•Exceptional problem-solving skills and attention to detail.
• Ability to build and maintain effective relationships.
•Proficiency in Microsoft Office Suite.
•Presentation skills.

Company Perks:

• Permanent position with room for growth.
• Flexible working hours, no weekends or night shifts.
• Child-friendly hours.
• Staff discounts.
• Pension scheme.
•Social events and team outings.
•Free onsite parking.
•Commitment to diversity, equality, and inclusion.
•Birthdays off with pay.
•Comprehensive Covid-19 precautions in place.
•Up to 28 days of paid holiday.

Location:
Our office is conveniently located and easily commutable from Bilston, Birmingham, Bloxwich, and many other areas.

Ready to Make a Difference?
If you're passionate about sustainability and ready to grow with us, we want to hear from you! Apply now to join our team at TheBigPhoneStore.

Responsibilities

Learning, Teaching and Assessment

• Provide outstanding academic leadership across the School in teaching, including development and maintenance of academic standards.
• Plan, prepare and deliver lessons and set assessment and learning activities to a range of classes and age groups of students (including overseas colleges, if required).
• Monitor student progress through the application of formative and summative assessment strategies that support appropriate feedback and skills development.
• Monitor student success rates to an agreed standard across all student levels.
• Conduct administration duties pertinent to the programmes of study in the School.
• Review and ensure the quality of all examination papers set for the School and manage the moderation of examination results.
• Conduct objective assessments on examination appeal cases.

Application Assessment

• Assess and approve international and local applications.
• Escalate or refer applications to the Head of School for further assessment where necessary.
• Coordinate with university partners on any progression matters, if necessary.
• Review and execute academic and language minimum entry requirements for all programmes for the Schools.

Curriculum/Partnership Development, Management and Administration

• Periodically review and develop programmes pertinent to the School to ensure continued relevance and quality improvement of curricula.
• Evaluate and recommend appropriate teaching materials to cover the learning outcomes of the different programmes of study.
• Develop online learning strategies with a duality of pedagogical functions (online learning, Blended learning).
• Lead in exploring new programmes to grow the School.
• Manage academic partnerships and courses.
• Coordinate and prepare information for inspection and quality assurance assessments.
• Improve the management of administrative resources including the optimal use of shared services.
• Deliver responsive quality assurance processes and outcomes that promote a culture of continuous improvement.
• Contribute to the development of partnerships with national and international academic and non-academic organisations, government and commercial sector.
• Represent and work closely in Academic Committees

Management of Staff

• Responsible for the management of academic staff in the School.
• Mentor and advise new academic colleagues (including Associate Lecturers) and provide support, where necessary.
• Review and approve teaching assignments for Associate Lecturers.
• Assign and manage academic workloads for all full-time academic in the School.

Student Success

• Manage and engage students during classroom management.
• Engage in student development by providing strong learning support and monitoring of students’ academic performances.
• Advise students with respect to academic performance, and pursuit of advanced studies
• Conduct and assign staff to assist in new student orientation.
• Refer students with academic or personal difficulties to the appropriate channels of support within the Academy.

Budget/P & L Responsibility

• Responsible in budgeting and managing cost for academic areas.

Others

• Represent and participate in marketing events for the School.
• Any other ad-hoc duties as required by the company from time to time.

Requirements

• 8 and more years in related industry, with significant professional experience in the education field and leadership capacity. Ability to relate to students of diverse nationality, academic and social background will be useful.
• Taught modules that are Business/ Graphic Design/ Finance/ Accounting/ Marketing/ Media Communication/ English etc.
• Experience in working with digital technology including an interest in emerging technology and techniques and maintaining an active interest in related developments within the sector.
• Experience or knowledge of module and programme leadership, development and administration within a higher education environment.
• An understanding of the changing landscape within the education sector nationally and internationally.
• Classes are conducted in day/evening/weekend depending on schedule/programme.

Interested applicants, kindly send your resume in MS WORD format to isaac.sing@elitez.asia or please click on “Apply Now”.

EA Personnel Name: Isaac Sing Wen Qiang
EA Personnel No: R22104221
Elitez Pte Ltd | EA License No: 16C8004

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (www.elitez.asia/privacy-policy). You acknowledge that you have read, understood and agree with the terms in our privacy notice.

Job Description

The Executive Assistant will function as the Personal Assistant (PA) to Director and form part of the Director’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on initiatives.

Duties & Responsibilities

• Oversee various projects assigned by the Director across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
• Collaborate closely with Heads of Departments (HODs) for various projects.
• Balance the interests of the company's stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage Director’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
• Coordinate and prepare materials for local, regional, and international meetings/ presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
• Perform additional duties as delegated by the Director, including coordinating the operations of the Director’s office.
• Handle ad-hoc duties as assigned by the Management.

Requirements

• Diploma or Bachelor’s Degree in Business or equivalent
• For communication with our Malaysia clients, proficiency in Malay is a must.
• High Proficiency in MS Office Suite
• Experience in corporate governance
• Discretion and confidentiality in scope of work
• Excellent written, verbal communication skills, with strong attention to detail and organization
• Willing to take initiative to learn and take ownership in work
• Must be willing to travel to other locations to coordinate meetings
• Outspoken with strong interpersonal skills and sense of responsibility

Responsibilities

- Coordinate and assist in day-to-day general administration in an office environment.

- Provide administrative support such as data entry, filing, printing, answering phone calls and scheduling meetings and appointments.

- Provide other ad-hoc duties as assigned.

Requirements

- Candidate must possess at least “O” Level certification or completed a Certificate education from a recognized educational institution.

- Proficient in Microsoft Office suite of applications.

- Highly organized and able to handle multiple tasks efficiently.

- Detail-oriented and problem-solving skills.

- Good communication and interpersonal skills.

Job Highlights

• Mon-Fri 10-7pm & Sat 10-2pm
• Lunch Provided
• Required to do overtime

Job Description

• Provide chauffeuring service for Director
• Ensure cleanliness of car
• Aside from driving duties, attend to other occasional tasks such as dispatch of documents to clients, urgent deliveries.
• Safe and legal driving practices are expected at all times
• Safely keep receipts for vehicle repairs and maintenance and other records and reports concerning of the vehicle

Requirements

• Possess a record free driving license and practice excellent and safe driving habits
• Safe driving pattern and adherence to road traffic rules
• Able to work weekends and overtime when necessary
• Responsible, mature, reliable (be punctual, no frequent MCs)
• Understand and speak English and Mandarin
• Able to keep matters private and confidential

About us:
Rockhampton Hospital is the largest hospital in Central Queensland and the main referral hub for the region. Rockhampton Hospital will play an important role in achieving the objectives set out in our Destination 2030: Great Care for Central Queenslanders Strategy. We will deliver expert care close to home by investing in a range of specialist services at Rockhampton Hospital for all Central Queenslanders.
About the role:
In this role you will:

Provide, develop and maintaining an efficient, effective, ethical and confidential administrative and secretarial support service to the Clinical Director.
Provide accurate and timely information and assistance to clients and staff within the Health Service and external agencies.
Make administrative decisions relating to the interpretation of Department policies and procedures.

About you:
To be successful in this role you must have:

Knowledge of Medical Officer

... Click here to view more detail / apply for Director?s Secretary, Queensland Health

The post holder will be required to provide a high quality, professional, effective and efficient PA and administrative service, meeting the high demands of the post, by being flexible, remaining calm and professional and organised.

An exciting opportunity has arisen to work within the Care Groups supporting the Care Group Directors.

The post holder will provide high quality, professional, effective/ efficient Personal Assistant and administrative services to the Care Group Directors, meeting the high demands of the post, by being flexible, professional and organised. This will include the provision of administrative support to various meetings and working groups that may be established.

To provide high quality, professional, effective/ efficient Personal Assistant and administrative services to the Care Group Directors meeting the high demands of the post, by being flexible, professional and organised.



At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.

We recruit for values and “Together we are North Tees & Hartlepool”

The post holder will be required to provide a high quality, professional, effective and efficient PA and administrative service, meeting the high demands of the post, by being flexible, remaining calm and professional and organised.


This advert closes on Sunday 12 May 2024