GS-4 Level Assignment: Employees at this level serve in entry level MRT (ROI) position and receive close supervision and support from more experienced ROI staff members. MRTs (ROI) receive and validate authorization forms and requests for information, and prioritize requests per policies and regulations. They use various computer applications to track and release all authorized ROI requests. They process and release health information to authorized first- and third-party requestors. MRTs (ROI) initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

GS-5 Level Assignment: Employees at this grade level serve in developmental positions as MRTs (ROI) and receive guidance from more experienced staff members for complex release of information procedures. They receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations. They utilize various computer applications to track and release all authorized release of information requests. They also process and release health information to authorized first- and third-party requestors. They initiate and maintain accounting of disclosure for all records disclosed from a Privacy Act system of records. They communicate with internal and external stakeholders to provide technical expertise regarding the release of information process. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

GS-6 Level Assignment (Full Performance Level): This is considered the journey level for MRT (ROI) positions. Employees at this level apply, interpret, and analyze laws and regulations related to the disclosure of health information. MRTs (ROI) are responsible for educating requestors on requirements for submitting requests for health information. They receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations. They use various computer applications to track and release all authorized release of information requests. MRTs (ROI) process and release health information to authorized first- and third party requestors. They initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records. They communicate with internal and external stakeholders to provide technical expertise regarding the release of information process. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

Work Schedule: Monday-Friday, 8:00am-4:30pm CST
Telework: Not available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $33,693 Per Year (GS 4-6)

GS-4 Level Assignment: Employees at this level serve in entry level MRT (ROI) position and receive close supervision and support from more experienced ROI staff members. MRTs (ROI) receive and validate authorization forms and requests for information, and prioritize requests per policies and regulations. They use various computer applications to track and release all authorized ROI requests. They process and release health information to authorized first- and third-party requestors. MRTs (ROI) initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

GS-5 Level Assignment: Employees at this grade level serve in developmental positions as MRTs (ROI) and receive guidance from more experienced staff members for complex release of information procedures. They receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations. They utilize various computer applications to track and release all authorized release of information requests. They also process and release health information to authorized first- and third-party requestors. They initiate and maintain accounting of disclosure for all records disclosed from a Privacy Act system of records. They communicate with internal and external stakeholders to provide technical expertise regarding the release of information process. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

GS-6 Level Assignment (Full Performance Level): This is considered the journey level for MRT (ROI) positions. Employees at this level apply, interpret, and analyze laws and regulations related to the disclosure of health information. MRTs (ROI) are responsible for educating requestors on requirements for submitting requests for health information. They receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations. They use various computer applications to track and release all authorized release of information requests. MRTs (ROI) process and release health information to authorized first- and third party requestors. They initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records. They communicate with internal and external stakeholders to provide technical expertise regarding the release of information process. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

Work Schedule: Monday-Friday, 8:00am-4:30pm CST
Telework: Not available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $33,693 Per Year (GS 00)

Perth Orthopaedic & Sports Medicine Centre is a pioneering orthopaedic practice offering surgical and non surgical treatment of knee, hip, shoulder, elbow, foot and ankle, hand and wrist, trauma and sports injury

Our practitioners founded the Perth Orthopaedic & Sports Medicine Research Institute, a not-for-profit organisation that strives to produce the highest quality evidence based orthopaedic research and to provide training for both local and international training orthopaedic surgeons.

We are currently seeking a full time Health Information Services Manager to implement and manage our patient information systems as well as clinical and administrative data.

We are offering a salary of: $75,000-80,000

ABOUT THE ROLE

This role works closely with our Orthopaedic Surgeons and includes liaising with patients, hospitals, medical representatives, health professionals and our other staff members. You will be responsible for:

• Managing health information services, including patient information systems, and clinical and administrative data.
• Maintaining computerised and other patient record management systems and record forms.
• Controlling access to confidential information and recommending policies and practices for accessing records including patient identification, security, filing and retrieval.
• Providing training and liaising with clinical and administrative staff to ensure compliance within health information processes.
• Ensuring the confidentiality of all patient information is maintained in accordance with national regulatory frameworks.

ABOUT YOU

The successful candidate will hold relevant tertiary qualifications or commensurate work experience, with a minimum 5 years experience within the Orthopaedic industry. You must have strong knowledge of healthcare processes, health records and administration and information management as well as sound understanding of patient information technology and billings both clinical and surgical.

YOU WILL ALSO HAVE

• Organisational, analytical planning and problem-solving skills.
• Ability to lead and work effectively as part of a team.
• Sound knowledge and understanding of National Standards regarding continuous quality improvement principles and their practical application in systematically evaluating and meeting customer needs.
• Current knowledge of legislative obligations and service delivery.

TO APPLY

Please email your resume and covering letter to kristy.stewart@perthortho.com.au

These assignments require specialized training and experience and have wide latitude for exercising independent judgment. Employees must have advanced knowledge of specialized and complex subject matter extending beyond the duties of test performance. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time.

Duties/Tasks
- Serves as an expert providing authoritative advice and consultation for more markedly difficult, complex, unique, and/or emerging tests requiring special knowledge. Examples are, but not limited to, molecular/DNA testing, bone marrow examination, genetic testing, and flow cytometry.
- Conducts studies and recommends changes to correct deficiencies and improve the specialty area. Recommends new/replacement instrumentation.
- Design's workflow to accomplish objectives in the clinical specialty area.
- Advises all organizational levels on various aspects of the specialized testing, including the appropriateness of specific tests and takes into consideration the clinical context and usefulness of the test information. Advises on alternate testing to overcome ambiguities in the clinical diagnoses.
- Identifies training needs appropriate for the type and complexity of the laboratory services performed.
- Identifies, defines, and resolves issues associated with complex aspects of data or unique or controversial aspects of the testing where no direct precedent exists.
- Analyzes emerging trends and technology and adopts appropriate methods and testing.
- Applies laws, policies, precedents, regulatory, licensing, and accrediting requirements to establish, monitor, and maintain the specialized testing.
- Maintains process control in a specialty area through a multifaceted quality assurance program.
- Develops and modifies methods, procedure, and techniques.
- In the absence of an on-site supervisor, directs workflow and reports concerns to section supervisor.
- The department supervisor provides only general assignment parameters, deadlines and priorities, and review of work product.
- The technologist independently plans and carries out the procedures necessary to complete the work assignment and handles problems and corrects errors in accordance with established protocols or accepted laboratory practices.
- Reviews daily reports to ensure test reporting is accurate.
- Ensures proficiency testing is processed and reported promptly and accurately.
- Reviews daily reports to ensure test reporting is accurate.
- Updates or writes new procedures as necessary.
- Assists the LIM technologist in various duties such as maintaining laboratory interfaces, monthly LMIP, CRC billing, creating new lab tests menus, working with CAC's, updating Quest test interfaces, and working with Biomed, IT and engineering to install new instruments.
- Ensures the automation line is in working order, troubleshoots problems, and works with service to resolve difficult problems.
- Ensures urinalysis and any additional analyzers are in working order, troubleshoots problems, and works with service to resolve difficult problems.
- Evaluates urinalysis and miscellaneous areas' documentation including maintenance and QC records.
- Responsible for monitoring quality control and troubleshooting issues in urinalysis and miscellaneous areas.

Work Schedule: Monday-Friday daytime hours, possible weekends and holidays
Telework: Ad-hoc
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $83,699 Per Year (GS 11)

This position provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program. The Health Information Management Section supports a full range of clinical programs as well as affecting other functions of administrative and clinical staff throughout the ten (10) Community Based Outpatient Clinics (CBOC's) as well. Services provided have a direct effect on the operations of the agency's headquarters, field establishments, direct patient care and the annual budget.

Duties may include but are not limited to:

• Planning, directing, policy making, organizing, and controlling the activities of department;
• Full supervisory responsibility, both technical and administrative, for the daily operation of the HIMS department which consists of all functions of medical record activities related to coding, analyzing, transcription, release of information, file room and scanning programs;
• Responsible for collecting and processing data for various reports, surveys, and research projects;
• Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects;
• Aids in a variety of projects and is responsible for screening, abstracting and tallying data from records and computer-generated reports;
• May serve as a consultant to provide guidance and advise researchers on methods for gathering data;
• Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities;
• Provides technical guidance to the unit supervisors and lead clerks;
• Provides expertise in the area of subpoenas, court orders, advance directives, and general release of information, as well as other medico-legal issues;
• Provide sound, technical guidance to staff at various levels about major program, legal, or procedural changes related to health information management;
• Prepares training materials and participates in orientation and instructional activities as required;
• Responsible for the development, evaluation, and updating of office procedures, manuals, policies and directives;
• Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees;
• Develops performance standards and conducts performance evaluations;
• Responsible for carrying out established personnel functions and practices;
• Interviews prospective employees, recommends selections, and carries out training and development of assignments, awards or disciplinary action;
• Participates in various facility, VISN and national committees requiring health information management subject matter expertise; and
• Identifies and sets short and long-range goals, program objectives and tasks to meet the mission and vision of the medical center.

Work Schedule: Monday - Friday, 8:00am - 4:30pm.
Telework: Available for Ad-Hoc (occasional) basis. To be discussed during the interview process.
Virtual: This is not a virtual position.
Functional Statement #: PD000000
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $115,118 Per Year (GS 13)

This is considered the full performance level for ROI technician positions. ROI technicians at this level apply, interpret, and analyze laws and regulations related to the disclosure of health information. They are responsible for educating requestors on requirements for submitting requests for health information and completing all requests for health information in accordance with applicable laws and regulations.

The duties in this position are primarily advisory and technical in nature. The incumbent is responsible for evaluating the adequacy of each completed authorization form. Screens each request for information to determine urgency and assures that most urgent requests are completed first using established priority systems. Personally, greets veterans/visitors and assists them in determining the exact nature of the request and whether the information requested can be released.

Applies public laws, rules, regulations, and exclusions governing the confidentiality of the medical record, including the Privacy Act, Freedom of Information Act, and 38 U.S.C. 7332 governing the release of records containing information regarding the treatment of or referral for drug and/or alcohol abuse, Sickle Cell Anemia, and infection with Human Immunodeficiency Virus (HIV).

The incumbent processes all incoming requests to the facility for Release of Information (ROI) along with the information required by the VA Regional Office through the Automated Medical Information Exchange (AMIE), referring only problem cases to the Supervisor.

Evaluates the validity of each request. Determines which information is to be released in compliance with existing laws.

Receives and directs callers and visitors.

Searches records or files to compose responses, including electronic searches to retrieve and summarize hard-to-locate data. Resolves conflicting or inconsistent information found on initial requests.

Processes Social Security requests for health information using ROI software.

Work Schedule: 8:00 am - 4:45 pm
Telework: Available - 3+ days every 2 weeks
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $34,584 Per Year (GS 00)

This is considered the full performance level for ROI technician positions. ROI technicians at this level apply, interpret, and analyze laws and regulations related to the disclosure of health information. They are responsible for educating requestors on requirements for submitting requests for health information and completing all requests for health information in accordance with applicable laws and regulations.

The duties in this position are primarily advisory and technical in nature. The incumbent is responsible for evaluating the adequacy of each completed authorization form. Screens each request for information to determine urgency and assures that most urgent requests are completed first using established priority systems. Personally, greets veterans/visitors and assists them in determining the exact nature of the request and whether the information requested can be released.

Applies public laws, rules, regulations, and exclusions governing the confidentiality of the medical record, including the Privacy Act, Freedom of Information Act, and 38 U.S.C. 7332 governing the release of records containing information regarding the treatment of or referral for drug and/or alcohol abuse, Sickle Cell Anemia, and infection with Human Immunodeficiency Virus (HIV).

The incumbent processes all incoming requests to the facility for Release of Information (ROI) along with the information required by the VA Regional Office through the Automated Medical Information Exchange (AMIE), referring only problem cases to the Supervisor.

Evaluates the validity of each request. Determines which information is to be released in compliance with existing laws.

Receives and directs callers and visitors.

Searches records or files to compose responses, including electronic searches to retrieve and summarize hard-to-locate data. Resolves conflicting or inconsistent information found on initial requests.

Processes Social Security requests for health information using ROI software.

Work Schedule: 8:00 am - 4:45 pm
Telework: Available - 3+ days every 2 weeks
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $42,022 Per Year (GS 6)

The successful applicant will be highly motivated with excellent communication skills, possessing the ability to organise and plan their work. Importantly they will have a passion for realising the potential that Medicines Information services have in supporting patients and healthcare professionals to improve the care and quality of life of people across our region. You must be a team player and able to work with a variety of healthcare professionals. The successful candidate will be supported through any future training needs including the possibility of undertaking an Independent Prescribing Qualification. Responsibilities will include: Participating in the enquiry answering service for HCPS from secondary and primary care as well as from patients via our dedicated patient helpline . Helping to provide training in Medicines Information for Rotational Band 6 Pharmacists, Pre-Registration Pharmacists and Pre-Registration Pharmacy Technicians from across the region. Contributing to the review and development of the service. Providing a clinical pharmacy service to patients in specified therapeutic areas. The post holder will act as a role model for rotational pharmacists, pre-registration pharmacists and pharmacy technician On-call commitments depending on previous experience

• The duties in this position are primarily advisory and technical in nature. Incumbent is responsible for evaluating the adequacy of each completed authorization form. Screens each request for information to determine urgency and assures that most urgent requests are completed fist using established priority systems. Personally greets veterans/visitors and assists them in determining the exact nature of the request and whether the information requested can be released.
• Applies public laws, rules, regulations and exclusions governing confidentiality of the medical record, including the Privacy Act, Freedom of Information Act and 38 U.S.C. 7332 governing the release of records containing information regarding the treatment of or referral for drug and/or alcohol abuse, Sickle Cell Anemia and infection with Human Immunodeficiency Virus (HIV).
• The incumbent processes all incoming requests to the facility for Release of Information (ROI) along with information required by the VA Regional Office through the Automated Medical Information Exchange (AMIE), referring only problem cases to the Supervisor.
• Evaluates validity of each request. Determines which information is to be released in compliance with existing laws (Privacy Act of 1974, Freedom of Information Act, and Health Insurance Portability and Accountability Act). Ensures that proper authorization exists before release is made. Processes the request to the requesting agency or individual. Inputs all requests into the ROI computer package for logging and tracking of these requests.
• Receives and directs callers and visitors. Receives and/or gives out forms and assists visitors and/or callers with the completion of forms or documents. Responds to questions from patients concerning services. Provides advisory and technical assistance to patients, administrative staff and professional staff regarding release of information. Inquiries vary widely and information given requires explanation of office functions, describing specific requirements, providing basic instructions, or a similar degree of detail.
• Searches records or files to compose responses, including electronic searches to retrieve and summarize hard-to-locate data. Locates materials that would verify information given. Reviews paper and computerized health records (i.e., scanned notes, reports, special tests, etc.) to identify material to be photocopied/printed/written to electronic media and released.
• Employee composes responses to routine requests for release of patient information. Selects and compiles information from health records and prepares correspondence, typically using standard form or standard formats for letters. Ensures the information released is limited to what is specifically authorized and to the person or agency designated to receive it.
• Composes detailed explanations in response to correspondence received, arranging information into logical sequence and appropriate format and choosing appropriate words and expressions to convey the desired tone. Determines extent and tone of replies independently.
• Resolves conflicting or inconsistent information found on initial requests. This involves dealing with patients and/or third parties to resolve discrepancies, sorting out errors and reconstructing past transactions, cases or events, or finding alternative sources of information.
• Replies to vague, incomplete, or ambiguous inquires by independently recognizing issues, topics or problems. Inquiries are usually presented by patients or third parties who are not sure what information they are looking for or do not know how to identify it by title. Finds alternative sources of information on which to base a reply when correspondent has provided sketchy or inaccurate information.
• Processes Social Security requests for health information using ROI software. Downloads VistA Imaging documents and ROI software documents onto a secure Network Drive. Accesses the secured Social Security Web page and uploads the documents to the Web portal.
• Completes and processes routine releases of information to other VA and Federal Agencies and when requested, to patients and their families, insurance representatives, physicians, hospitals, and city and state health agencies according to VA directives. Processing must be accomplished within established time standards. Completes necessary transactions for deposit of money collected from subpoenas, legal fees, and processing fees for release of information to individuals and insurance companies.

Work Schedule: Monday through Friday from 8:00 am to 4:30 pm
Telework: Ad Hoc telework is available for this position
Virtual: This is not a virtual position.
Functional Statement #: 40308F
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $35,903 Per Year (GS 4-6)

Analyzes medical records for completeness, consistency and compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Bureau of Prisons (BOP) and medical staff requirements.

Performs the monthly medical record audit in coordination with the medical staff.

Processes requests for medical information from outside hospitals, clinics, and physicians.

Responds to requests from outside sources requesting release of BOP medical information, including court orders, requests by U.S. Attorneys and other institutions.

Codes, using ICD-9-CM, complicated diagnoses and procedures for discharged inmates, ensuring diagnoses and procedures are supported in the medical record and appropriately reported via Sentry.

Establishes medical records for all new admissions to facility; acquires, monitors and accounts for the medical records which accompany those patients transferred in from other BOP institutions.

Performs a full range of administrative duties, including preparing reports, purchase orders, receiving reports, pay vouchers, quarterly and annual reports, medical referrals for treatment to other BOP facilities and pre-certification requests.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Starting at $46,495 Per Year (GL 05-06)

We are looking for a dynamic, enthusiastic person who is committed to improving the quality of services we deliver. As a Patient Information & Complaints Officer, your role is to both ensure that our patient information is understandable and relevant, and to provide a high standard of customer service and support in delivering a responsive and accessible complaints service.

The successful candidate will be a strong team player, well organised with a keen eye for detail and accuracy and the ability to identify critical issues as well as have an empathetic manner. Experience in how to produce high quality, accurate and evidence-based patient information and NHS complaints handling would be beneficial. An understanding and experience of working with cancer patients will also be an advantage.
The Trust is located on two sites and although this post is based at Chelsea, we are looking to appoint an individual who is willing to work across both sites as necessary. Hybrid and flexible working options are available.

The post holder will support the Patient Information service by undertaking a portfolio of patient information work on a regular basis and as required. They will also play a key role in the provision of a robust and responsive complaints services in line with the latest legislation, national guidance and Trust policy. They will contribute to an efficient, compassionate, professional and comprehensive service working with the teams to set the standards, promote and drive improvements for complainants, patients, their families and their carers across the Trust.

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

For further information on this role, please see the attached detailed Job Description and Person Specification.
• Promote The Royal Marsden NHS Foundation Trust as a centre of excellence through the production and publication of high quality, accurate and evidence-based information in a variety of media.
• Support and advise staff in the production of patient information and deliver regular training on best practice in how to produce this.
• Coordinate and complete in a timely fashion the production of agreed Patient Information work, in partnership with relevant professional colleagues involved in the project schedules and publishing processes.
• Meet with the Complaints, PALS, Bereavement and Patient Information Manager on a regular basis to review work plans.
• Proactively work as part of a team, handling complaints locally from receipt to resolution within specified timeframes.


This advert closes on Thursday 12 Oct 2023

Proud member of the Disability Confident employer scheme

Job Summary

Avantor is looking for a dedicated and experienced Transportation & Logistics Specialist.
Under limited supervision, plan, schedule, and coordinate the supply, material flow, and storage of inventory from the supplier to the customer. Control flow of materials and/or products to ensure arrival according to schedule and specifications to maximize efficiency. Work with field support and customer service to ensure that customer requirements are met. Work with outside vendors to negotiate and coordinate delivery of required inventory.

This role will be a full-time position base out of Carpinteria, CA.

What we’re looking for 

• Education: bachelor’s degree in industrial engineering or Logistics areas or equivalent work experience.
• DOT hazardous endorsements (required).
• CDL (required).
• Experience: Minimum of 3 years’ experience in transportation and logistics.
• Experience using ERP.
• Skills: Microsoft Office mainly in Excel (dynamic tables and formulas)

Who you are:

• Leadership & communication skills.
• Analytical and numerical skills.
• Ability to lead cross-functionally.
• Strategic thinking and engagement.
• Conflict management skills.
• Understanding of warehouse operation.
• Emphasis on safety is extremely important.

How you will thrive and create an impact 

• Develops and implements shipping and receiving work schedules and assignments to ensure efficient operation.
• Coordinates with the Maintenance Supervisor to ensure that the maintenance program is followed up.
• Supervises checking of outgoing and incoming freight for proper counts and codes.
• Ensures that all safety procedures and policies are followed.
• Verifies required inbound/outbound paperwork with drivers, ensuring that all products are properly counted.
• Ensures inbound and outbound shipments are complete and free of damage.
• Creates and maintains database for transportation logistical information data.
• Acquire, collects, and maintains pertinent data for transportation analysis and modeling.
• Implements and maintains inbound/ outbound routing guides and supplier compliance program.
• Primary liaison between warehouse and transportation.
• Weekly and monthly analysis of transportation spends.
• Works with sales to ensure system freight terms are aligned with contractual obligations.
• Identifies areas of opportunity to decrease costs and improve service.
• Works with sales to reduce transportation expense and enhance freight recovery performance.
• Obtains the proof of delivery and/or goods receipt (GR) from customers or carriers to submit them to account receivable department on timely basis.
• Performs other duties as assigned.

Why Avantor? 
Our more than 14,000 associates globally are passionate about setting science in motion to create a better world. By choosing a career with Avantor, a Fortune 500 company, you will make breakthroughs, make a difference—and make your mark. You will work closely with dedicated people who share your enthusiasm for innovation, excellence and achievement. Whether you want to help customers advance science or solve complex problems, Avantor is where you belong.

Consider a career with us at one of our offices, manufacturing and distribution facilities or innovation centers, or as part of our laboratory and clinical services teams working onsite at customer locations worldwide.

Location: Carpinteria, CA

Job Summary:
Under limited supervision, the Driver will plan, schedule, and coordinate the supply, material flow, and storage of inventory from the supplier to the customer. Control flow of materials and/or products to ensure arrival according to schedule and specifications to maximize efficiency.  Work with field support and customer service to ensure that customer requirements are met. Work with outside vendors to negotiate and coordinate delivery of required inventory.

Job Description:

• Develops and implements shipping and receiving work schedules and assignments to ensure efficient operation.

• Coordinates with the Maintenance Supervisor to ensure that the maintenance program is followed up.

• Supervises checking of outgoing and incoming freight for proper counts and codes.

• Ensures that all safety procedures and policies are followed.

• Verifies required inbound/outbound paperwork with drivers, ensuring that all products are properly counted.

• Ensures inbound and outbound shipments are complete and free of damage.

• Creates and maintains database for transportation logistical information data.

• Acquire, collects and maintains pertinent data for transportation analysis and modeling.

• Implements and maintains inbound/ outbound routing guides and supplier compliance program.

• Primary liaison between warehouse and transportation

• Weekly and monthly analysis of transportation spends.

• Works with sales to ensure system freight terms are aligned with contractual obligations.

• Identifies areas of opportunity to decrease costs and improve service.

• Works with sales to reduce transportation expense and enhance freight recovery performance.

• Obtains the proof of delivery and/or goods receipt (GR) from customers or carriers to submit them to account receivable department on timely basis.

• Performs other duties as assigned.

Qualifications: (Education/Training, Experience and Certifications)

• Bachelor's Degree in Industrial Engineering or Logistics areas or equivalent work experience

• Minimum of 3 years experience in transportation and logistics

• DOT Certification

• Personal computer skills

• Microsoft Office mainly in Excel (dynamic tables and formulas)

• Experience using ERP

• Desirable English (spoken and written)

Knowledge Skills & Abilities:

• Leadership & communication skills

• Analytical and numerical skills

• Ability to lead cross-functionally

• Strategic thinking and engagement

• Conflict management skills

• Focus on results

• Understanding of warehouse operation

• Emphasis on safety is extremely important

Environmental Working Conditions & Physical Effort
The work environment characteristics and physical effort described here are representative of those an associate encounters while performing the essential functions of this job. While performing the duties of this job, the associate is exposed to an industrial warehouse environment. The associate works near moving mechanical machinery and noise level in the work environment is usually loud. The job requires working in heights, exposure to changes in temperature, driving equipment, and maybe exposed to dust, fumes, or gases.
The associate is required to stand and walk for the majority of the working day. The physical requirements of the job are for associates to talk, hear, bend/stoop, squat, crawl, climb height, reach above shoulder height, crouch, kneel, balance, and push/pull. Furthermore, the job requires associates to lift/carry/push or pull up to 140 kg with or without assistance. Associates use both hands for repetitive actions such as grasping and manipulating as well as both feet for repetitive movement operating foots controls. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Pay Transparency:

The expected pre-tax pay for this position is

$56,100.00 - $93,500.00

Actual pay may differ depending on relevant factors such as prior experience and geographic location.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

EEO Statement:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Medical Records Technician-Release Of Information-ROI duties include, but aren't limited to:

Provides direct customer service to the Veteran, or third party, by providing copies of the Veteran's PHI, when a signed, written request is received, or when valid authorization is received by Veteran's third party
Applies public laws, rules, regulations/exclusions governing medical records' confidentiality, including Privacy Act, Freedom of Information Act & 38 U.S.C. 7332 governing release of records containing information regarding treatment/or referral for drug/alcohol abuse, Sickle Cell Anemia & infection w/ Human Immunodeficiency Virus, HIV
Processes all incoming facility requests for ROIs along w/ information required by the VA Regional Office through Automated Medical Information Exchange, AMIE, referring only problem cases to Supervisor according to deadlines
Personally greets visitors & helps them determine exact nature of request & if requested information can be released
Evaluates every request's validity to determine what information can be released & is under compliance w/ which existing law, e.g., Privacy Act of 1974, Freedom of Information Act & Health Insurance Portability & Accountability Act
Ensures only information Veteran specified is released/shared & only w/ those Veteran authorized or who has legal authority to receive information
Possesses expertise & ensures compliance w/ all applicable Federal laws, rules & regulations regarding release of health information, PHI & PPI to authorized first/third-party requestors
Applies, interprets & analyzes laws & regulations related to health information disclosure
Responsible for educating requestors on requirements for submitting requests for health information
Uses various computer applications to track/release authorized release of information requests
Initiates/maintains disclosure accounting for all records disclosed from a Privacy Act system of records Communicates w/ internal/external stakeholders & provides technical expertise regarding release of information process
Responsible for evaluating adequacy of each completed authorization form
Accurately inputs all requests into the ROI computer package & logs/tracks requests w/ necessary information for each request for health information
Receives/directs calls/visitors-assists visitors &/or callers w/ completing forms
Responds to questions from patients concerning services
Provides advisory/technical assistance to patients, administrative/professional staff regarding release of information
Searches records/files & composes responses, including electronic searches & retrieves/summarizes/verifies hard-to-locate data
Reviews paper/computerized health records, e.g., scanned notes, reports, special tests, etc. to identify material to be photocopied/printed/written to electronic media & released
Ensures information released is limited to what is specifically authorized & person/agency designated to receive it
Resolves conflicting/inconsistent information found on initial requests-may need to contact patients/ third parties to resolve discrepancies sort out errors & reconstruct past transactions, cases/events or find alternative information sources
Replies to vague, incomplete or ambiguous inquires by independently recognizing issues, topics or issues
Finds alternative information sources to base a reply when correspondent has provided sketchy/inaccurate information-Inquiries are usually presented by patients/third parties who aren't sure what information they're looking for/don't know how to identify it by title
Processes Social Security requests for health information using ROI software
Downloads VistA Imaging documents/ROI software documents onto secure Network Drive
Accesses secured Social Security Web page/uploads documents to Web portal
Transfers confirmation codes to ROI software package & closes requests in both ROI & Social Security packages
Completes/processes routine releases of information to other VA/Federal Agencies, & when requested to patients & their families, insurance representatives, physicians, hospitals & city/state health agencies according to VA directives
Deposits money collected from subpoenas, legal/processing fees for release of information from individuals/insurance companies & completes necessary transactions
Demonstrates I-Care values when interacting w/ all internal/external customers
Maintains current knowledge of & practices according to The Joint Commission requirements
Participates in staff meetings/process improvements/change management/may serve on committees, workgroups, or task forces, etc
Performs other duties as directed

Work Schedule: 7am-3:30pm
Telework: May be available for highly qualified applicants
Virtual: This isn't a virtual position.
Functional Statement #:
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Starting at $34,448 Per Year (GS 00)

Medical Records Technician-Release Of Information-ROI duties include, but aren't limited to:

Provides direct customer service to the Veteran, or third party, by providing copies of the Veteran's PHI, when a signed, written request is received, or when valid authorization is received by Veteran's third party
???????Applies public laws, rules, regulations/exclusions governing medical records' confidentiality, including Privacy Act, Freedom of Information Act & 38 U.S.C. 7332 governing release of records containing information regarding treatment/or referral for drug/alcohol abuse, Sickle Cell Anemia & infection w/ Human Immunodeficiency Virus, HIV
Processes all incoming facility requests for ROIs along w/ information required by the VA Regional Office through Automated Medical Information Exchange, AMIE, referring only problem cases to Supervisor according to deadlines
Personally greets visitors & helps them determine exact nature of request & if requested information can be released
Evaluates every request's validity to determine what information can be released & is under compliance w/ which existing law, e.g., Privacy Act of 1974, Freedom of Information Act & Health Insurance Portability & Accountability Act
Ensures only information Veteran specified is released/shared & only w/ those Veteran authorized or who has legal authority to receive information
Possesses expertise & ensures compliance w/ all applicable Federal laws, rules & regulations regarding release of health information, PHI & PPI to authorized first/third-party requestors
Applies, interprets & analyzes laws & regulations related to health information disclosure
Responsible for educating requestors on requirements for submitting requests for health information
Uses various computer applications to track/release authorized release of information requests
Initiates/maintains disclosure accounting for all records disclosed from a Privacy Act system of records Communicates w/ internal/external stakeholders & provides technical expertise regarding release of information process
Responsible for evaluating adequacy of each completed authorization form
Accurately inputs all requests into the ROI computer package & logs/tracks requests w/ necessary information for each request for health information
Receives/directs calls/visitors-assists visitors &/or callers w/ completing forms
Responds to questions from patients concerning services
Provides advisory/technical assistance to patients, administrative/professional staff regarding release of information
Searches records/files & composes responses, including electronic searches & retrieves/summarizes/verifies hard-to-locate data
Reviews paper/computerized health records, e.g., scanned notes, reports, special tests, etc. to identify material to be photocopied/printed/written to electronic media & released
Ensures information released is limited to what is specifically authorized & person/agency designated to receive it
Resolves conflicting/inconsistent information found on initial requests-may need to contact patients/ third parties to resolve discrepancies sort out errors & reconstruct past transactions, cases/events or find alternative information sources
Replies to vague, incomplete or ambiguous inquires by independently recognizing issues, topics or issues
Finds alternative information sources to base a reply when correspondent has provided sketchy/inaccurate information-Inquiries are usually presented by patients/third parties who aren't sure what information they're looking for/don't know how to identify it by title
Processes Social Security requests for health information using ROI software
Downloads VistA Imaging documents/ROI software documents onto secure Network Drive
Accesses secured Social Security Web page/uploads documents to Web portal
Transfers confirmation codes to ROI software package & closes requests in both ROI & Social Security packages
Completes/processes routine releases of information to other VA/Federal Agencies, & when requested to patients & their families, insurance representatives, physicians, hospitals & city/state health agencies according to VA directives
Deposits money collected from subpoenas, legal/processing fees for release of information from individuals/insurance companies & completes necessary transactions
Demonstrates I-Care values when interacting w/ all internal/external customers
Maintains current knowledge of & practices according to The Joint Commission requirements
Participates in staff meetings/process improvements/change management/may serve on committees, workgroups, or task forces, etc
Performs other duties as directed

Work Schedule: 7am-3:30pm
Telework: May be available for highly qualified applicants
Virtual: This isn't a virtual position.
Functional Statement #:
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Starting at $42,963 Per Year (GS 6)

The MRT (ROI) provides direct customer service to the Veterans Benefits Administration by conducting a full review and processing of all available archived medical records. The MRT(ROI) will conduct electronic and physical searches of the VHA computer system and warehouse locations. The MRT (ROI) provides direct customer service to the Veteran (or third party), by providing copies of the Veteran's PHI, when a signed, written request is received, or upon the Veteran's valid authorization to a third party. The MRT (ROI) must ensure that only the information that the Veteran specified be released, is shared only with those whom the Veteran has authorized, or who have legal authority to receive such information. To perform this task, a MRT (ROI) must possess expertise in all applicable Federal laws, rules, and regulations regarding release of health information.

Lead MRTs (ROI) monitor quality and quantity of work to ensure adherence to applicable requirements and regulations. They ensure the work assignments of the team are carried out by performing duties which include distributing and balancing workload, monitoring the status and progress of work, instructing and answering employee questions, checking employee work, and amending or rejecting work not meeting standards. Lead MRTs (ROI) develop training and provide resources pertaining to VHA and other Federal policies, guidelines, and regulations. They conduct training for all new release of information staff regarding the software, the process of requesting archived health records, and the use of VHA computer applications. Lead MRTs (ROI) act as the technical experts and provide consultation regarding HIPAA and the Privacy Act, as it pertains to release of information.

Lead MRTs process Medical Legal releases of information to attorneys and courts pertaining to Tort Feasor (Third Party Liability), Workman's Compensation, Labor and Industries and subpoenas. Screens and follows through on all incoming telephone calls from attorneys, insurance representatives, regarding legal cases and requests under the Privacy Act, referring only problem cases to the Supervisor. Reviews and analyzes written and telephone requests to ascertain type of case to be developed. Develops and prepares cases for release to District Counsel and other appropriate parties. Contacts attorneys when necessary to obtain additional information necessary to develop the case.

Serves as work leader, assuring the highest levels of customer service and the work assignments of employees in the unit are carried out appropriately.. Distributes and balances workload and tasks among employees. Assures the timely accomplishment of work assigned to the team. Assures each team member has an integral role in developing the final product or providing the assigned service.

Communicates to the team the problem to be solved or program issues under review, and coaches the team and/or individual team members in identifying the parameters of a viable solution. Ensures the organization's "vision" is integrated into the team's goals, strategies, activity plans, and work products. Ensures team members participate in both short-term and long-term planning stages of team projects.

Work Schedule: Monday through Friday 8:00 AM to 4:30 PM
Telework: Not available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $54,067 Per Year (GS 7)