Total 134 administrative clerical job vacancies in D15 Katong, Joo Chiat, Amber Road

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Job Descriptions

· Attend walk-in visitors

· Answering phone calls and direct to the PIC

· Data entry, scanning, photocopying, opening new files

· Physical filing of documents/paper in files

· Recording and organise the files

· Collect, sort and distribute the incoming letters to respective departments

· Coordination with clients for mail collection.

· Coordinate office supplies and repairs to office equipment

· Courier arrangement

· Provide other ad-hoc administration support for the office as required

Job Requirements

· Fresh graduates and working mothers are welcome to apply

· 1 year of prior experience in clerical/administrative support or equivalent;

· Must have basic computer skills

· Meticulous, well-organized, deadline-driven, and adaptive

· Well-spoken and presentable

· Positive working attitude, good communication, and interpersonal skills

· Monday – Friday; 9 am to 6 pm

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

We regret to inform that only shortlisted candidates will be notified

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment

Anthony Law Corporation is looking for Administrative Assistant to join our team.

Job Responsibilities

• Handle customers or visitors with professionalism
• Manage and respond to client inquiries professionally via phone, email, and in person.
• Schedule and organize appointments, meetings, and follow-ups with clients and external parties.
• Organize and maintain physical and electronic files for each client’s case, ensuring all documents are updated, accurate, and accessible
• Perform general office tasks, including filing, photocopying, scanning, and archiving.
• Other ad-hoc office administration support as and when necessary

Job Requirements

• Minimum GCE “O” level, least 1 – 2 years of relevant working experience
• Pleasant personality, friendly and smiley
• Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates.
• Professional presentation and excellent customer handling skills
• Pleasant demeanour, positive attitude with an eye for details and willingness to serve
• IT savvy and proficient quality work
• Able to multi task and work in a fast paced
• People-oriented team player with excellent interpersonal and communication skills

Interested applicant, please email your detail resume which include your expected salary to Ms Avery at hr@alcorp.com.sg

Only shortlisted candidate will be notified.

About the School:

We are an EduTrust certified Private Education Institution based in Singapore with over a decade of successful track record. We strive to provide high quality education to international students and prepare them for global success.

We are seeking a detail-oriented, responsible, organized Administrative Assistant with a strong service mindset to support our daily operations. The ideal candidate will have strong communication and organizational skills, as well as a commitment to maintaining a high level of efficiency in an educational setting. This role supports student and staff needs, coordinates with various departments, and ensures smooth day-to-day administration.

Key Responsibilities:

- General Administration:

• Maintain accurate student records and update as needed, including but not limited to p-file, attendance, leave, conduct, fee payment, contract generation, etc.
• Prepare reports, track accurate data, and maintain filing systems in accordance with Edutrust requirements.
• Handle front desk duties and direct inquiries to the appropriate departments.

- Records Management:

• Prepare, format, and distribute internal communications, newsletters, and notices to students, parents and staff.
• Enter data for various reports and assist with compiling information for internal use or submission to external regulatory bodies in accordance with Edutrust requirements.

- School Asset Management:

• Monitor and order office and classroom supplies, and ensure the timely delivery of materials and resources.
• Maintain the safety of school premises and assets.

- Student Services:

• Be the first point of contact for student and parents, conducting pre-course counselling, orientation, classroom patrols, resolving complaints and maintaining order at school.
• Organizing school events, meetings, and morning assemblies; handle logistics, invitations, and follow-ups for school events.
• Maintaining order and discipline at school.

Qualifications:

1. Diploma in Business Administration, Office Management or a related field
2. Proven experience in an administrative role, preferably within an educational setting
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of data management systems
4. Excellent verbal and written communication skills
5. Strong organizational and multitasking skills
6. Familiarity with Edutrust requirements

Skills:

1. Strong service mindset and sense of responsibility, care deeply about student welfare and progress
2. Excellent verbal/written communication, presentation, interpersonal skills
3. Highly responsible, dependable team player
4. Highly meticulous and detail-oriented
5. Familiarity with school information systems or student management software

Job Opening: Administrative Assistant

Company: Brands International Group Pte Ltd

Location: Singapore, Kaki Bukit (5 mins from Kaki Bukit Mrt Station)

About Us:

We are a well-established fashion company with over 20 years in the Singapore market. Known for our commitment to style and quality, we’re dedicated to delivering the latest trends and exceptional customer experiences. We are looking for a motivated and organized Administrative Assistant to join our dynamic team.

Position: Administrative Assistant.

Type: Full-time, Five-day work week (Monday to Friday)

Occassionally alternate sat.

Key Responsibilities:

• Provide administrative support to ensure smooth operations within our team

• Manage documentation, filing, and data entry with accuracy

• Coordinate appointments, meetings, and office supplies as needed

• Support various departments with administrative tasks

• Assist with daily office management to maintain a productive work environment

Requirements:

• At least 3-5 years of experience in an administrative role. (In more & less, relevant industry will be a plus)

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Excellent communication and interpersonal skills

• A proactive approach and the ability to work independently

* Able to read or write simple Chinese.

What We Offer:

• Competitive salary (based on experience)

• A supportive and friendly work environment

• Opportunities for professional growth

• Employee discounts on our products

How to Apply:

If you’re ready to be part of a vibrant fashion company with a strong history in Singapore, we’d love to hear from you! Please send your resume and a brief cover letter to job88interview or alternatively What'sapp resume to +6592713673

We are direct from the company, we are not an employment agency.

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We are expanding and looking for resourceful, energetic talents to join our team. If you are a great team player with a good sense of responsibility we would love to get in touch with you.

Roles and Responsibilities

Roles and responsibilities include but are not limited to :

· Support the Manager in the planning, implementation and executive of all aspects of an event;

· Serve as a secondary contact for customers

· Assist to plan and administer the events, run pre/post meetings in preparation for the event

· Establish and maintain effective working partnerships with all relevant stakeholders and business partners

· Take on any other responsibility as assigned

Job Requirements

· Responsible, observant with great attention to details and strong work ethics

· Has good organised administrative skills and is able to write reports

· Has industry knowledge

· Conduct market profiling and research

· Documenting project processes and outcomes

· Engage in service innovation initiatives

· Able to commit for minimum of 1 year at least

Qualifications and Experience

· Degree holder preferably in Business or Events

· At least 2 years of experience in service or hospitality industry

· Has strong administrative and presentation skills

· Positive, energetic and able to work under pressure

· A team player with excellent problem solving abilities

Career Level and Benefits

· Salary Range (if required) depends on qualification and experience

· After probation, annual leave, medical leave and performance bonus

Successful candidates will be offered a salary package which will commensurate with their experience and qualification. Moreover, they will also be considered for career development and advancement opportunities

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

•  Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

 Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

Skills:

• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.

Experience:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 12 months.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Primary School, 500, Yishun Ring Road, Singapore 768679

Scope of work

• Handle telephone calls and inquiries from stakeholders

• Help with walk-in queries from students, parents and teachers

• Provide first-aid to students

• Assist with daily administrative duties such as documentation, data entry

• Pack brochures, booklets and souvenirs for staff and students

• Print worksheets and examination papers

• Any other ad hoc duties assigned by the school

Qualifications, skills and experience:

• GCE 'O' Level

• 3 years in administration

• Proficiency in Microsoft Office - Microsoft Word, Microsoft Excel

• Good communication skills and comfortable engaging stakeholders

• Ability to multitask with good time management

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the contract for a further period of 1 year.

Personnel to be deployed at the following hours:

• Mondays and Wednesday: 8:30am to 5:30pm, inclusive of 30 minutes lunch break

• Tuesday and Thursday: 8:00am to 5:00pm, inclusive of 30 minutes lunch break

• Fridays: 9:00am to 5:30pm, inclusive of 30 minutes lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Anglo-Chinese School (Junior), 16 Winstedt Road Singapore 227911

• Procurement – procurement of adhoc small value items,including stationery, food catering, bus bookings.
  Student administration – Help to process applications for financial
  assistance and related schemes for students from low-income families.
  Finance matters – Follow up with parents on outstanding bills on a monthly basis.
  Staff matters – Update leave and medical leave on the staff movement board.
  Record keeping – e.g. utilities and telecommuniations monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.
  Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.
  Attend to sick and injured students
  Answering telephone calls and directing the calls to relevant staff.
  Attend to incoming parcels and school emails
  Any other duties as and when assigned by the school.
  
  Qualification
  
  GCE ‘O’ Level Certificate or its equivalent, in the English medium.
  Good communication skills in English, and preferably be conversant in Mandarin.
  Able to work well under pressure and maintain a positive attitude even when under stress.
  A pleasant personality and a team player with good interpersonal skills.
  An independent worker with initiative.
  Has an eye for details, and has good organisation and time management skills.
  Proficient in Microsoft Office, especially in Word and Excel.

Administrative Manager for a Chinese tuition centre in Parkway Parade

Jobscope

i. pick up calls

ii. class scheduling

ii. arrange for replacement classes if the students miss a lesson

iii. take attendance

iv. send out invoices and update our database

v. chase for payment

vi. light cleaning duties twice a week

vii. Must be able to work on weekends

5 day work week

20 days company block leave (10 days in June, 10 days in December)

Program enquiry stage:

· Responding to the queries of customer enquiring on the course.

· Answer phone enquiries about the course.

· Creating standard email templates in conjunction with marketing teams.

· Follow up with leads that comes to training webpage but did not register.

· Work with marketing team to follow-up on the leads generated through various marketing channels.

Registration and enrolment:

· Post customer filling registration form, to send them email for due diligence (request ACRA cert, UEN number, declaration form) (before confirming the subsidy).

· After due diligence send the payment link/ details.

· Confirmation with finance team on receipt of payment.

· Create class grouping based on the registrations (work with industry team for grouping).

· Sent class groupings to participants.

· Sent the standard welcome pack to the participants (work with product team).

· Send reminders of the course commencement to participants – 2 weeks before, 1 week before etc.

· Create and track the participant repository.

· Process request for changing participant name or any other details

· Process refunds and postponements.

· Create SOP’s for all above with project owner.

ESG Training and post engagement:

· Sending post survey forms and collecting feed backs.

· Send pre-reading and other require material after each module (work with product team).

· Engage participants post training with other suite of services (work with sales).

Sales Operation

· Prepare Sales Order Processing and follow up on order fulfilment. Including but not limited to address their queries, anticipate issues on a timely basis.

· Administration of documentation controls for order fulfilment.

· Monitor, track and advise clients on their applications status.

· Review and guide clients on the documents required for certification.

· Responsible for administrative matters in relation to pre and post sales activities.

· Identify, propose and implement improvements to the process to meet customer critical issues.

· Responsible for updating, maintaining, processing and analyzing the Green Label databases to provide usable data to support the SGLS & Eco Certification sales team.

· Ensure that all data are updated accurately and in a timely manner.

· Vendor invoice verification.

· Collaborate with Finance for bi-weekly Accounts receivable report, and follow through with clients.

· Support Sales on Accounts receivable handling.

· Liaise with Environment Engineers for constructive response to client’s queries.

· Monitor KPI (service turnaround timeline) and escalate for prompt resolution.

Operations/ Office Administration

· Maintain smooth & efficient office and facilities operation.

· Liaise with external vendors and monitor service maintenance contracts.

· Liaise with IT Vendor for IT-related matters such as technical support and IT related assets.

· All other Operations scope of work that may varies from time to time.

Others:

· Handle all customer enquiries pertaining to Sales, Eco-Office, SGLS and ESG training;

· Coordinate with external vendors (e.g. auditors)

· Support all Company event (SEAA and SGA)

· Any adhoc task as and when assigned by your direct supervisor or the Management.

This is a crticial position which needs to be filled out urgently. Candidates who are able to start work immediately will be an added advantage.

• Assist in preparing partial set of accounts (AP, AR, bank reconciliation)
• Assist in closing accounts and prepare reports
• Work with marketing team to generate invoices and payroll
• Manage cash flow and internal control
• Liaise with different teams and clients to ensure smooth flow of operations
• Handle MOM and other government related submissions and matters
• Monitor and ensure the workers’ permits and certificates are valid and updated accordingly
• Analyse and evaluate foreign workers and clients issues and feedback to improve client satisfaction
• Communicate with workers regarding workers issue and take necessary measures
• Perform check in/out of workers into residence and dormitory
• Need to visit workers dormitory to collect timecards and resolve payroll complains
• Develop and improve data system
• Monitor, evaluate and update workers attendance
• To handle feedback and complaint and update Management accordingly
• To take corrective action and implement preventive measures when required
• To assist in the preparation of monthly reports, annual capital and operating budgets and other relevant reports
• Other ad-hoc activities

We are a pest control company with stable development and growing team. We are committed to serving the public with sincerity and are looking for two administrative service personnel with the same philosophy.

Job scope:

Follow up with customer queries and provide excellent customer service(whatapp and email)

Liaise with the relevant department /staff arrording to resolve the customer's requests/feeback in a timely and professional manner

Proactively handle the customers feedbacks and recovery channel and customer satisfaction

Prepare and manage invoices,ensuring accuracy and timely processing

Organize customer contacts and sales date efficiently

Daily administrative duties as per assigned

Requirements:

Having a positive attitude and take pride in your work

self motivated and meticulous

willing to learn and adapt

Good interpersonal and communication skills

5.5 days work week

13th month annual bonus

About Us: Silvester Legal LLC is a dynamic and fast-growing Singapore law firm specialising in corporate law and commercial litigation, with a particular focus on shareholder disputes. We are committed to delivering exceptional legal services to our clients while fostering a collaborative and innovative work environment. As part of our growth, we are seeking a motivated Marketing & Administrative Executive to join our team.

About the Position: The Marketing & Administrative Executive will play a vital role in supporting the firm’s marketing initiatives and administrative operations. This position involves managing social media, coordinating content, maintaining records, and assisting with various internal processes. Ideal candidates are detail-oriented, proactive, and adaptable, with a solid understanding of marketing principles and excellent organisational skills.

Key Responsibilities

Marketing Support:

• Assist in executing the firm’s marketing strategies, including digital campaigns, social media, and content creation.
• Coordinate content for the firm’s website, newsletters, and other online channels.
• Manage the publication schedule for articles, newsletters, and email campaigns to ensure timely and effective communication with clients and audiences.
• Maintain and analyse engagement metrics across digital platforms to inform strategy adjustments.

Event Coordination:

• Support in planning and organising firm events, client seminars, and other business development activities.
• Coordinate with vendors and venues, manage invitations, and handle event logistics.
• Monitor event budgets and provide post-event analysis and feedback.

Administrative Support:

• Maintain accurate business records, including client lists, contacts, and mailing lists.
• Oversee administrative tasks such as preparing reports, managing schedules, and organising files.
• Coordinate meetings, prepare agendas, and document minutes where necessary.
• Support general office management, including maintaining inventory of marketing materials and office supplies.

Client Relationship Management:

• Provide assistance with client touchpoints and follow-ups, ensuring timely responses to client inquiries.
• Support the business development team in identifying opportunities to enhance client engagement and satisfaction.

Preferred Experience & Skills:

• Education: Diploma or Professional Certification in Marketing, Business Administration, or a related field.
• Experience: Prior experience in a marketing or administrative role, preferably within a legal or professional services environment.

Technical Skills:

• Proficiency in MS Office, social media platforms, and marketing tools (e.g., HubSpot, Canva, and basic Adobe Creative Suite knowledge).
• Familiarity with CRM systems and website management is a plus.

Organisational Skills:

• Strong multitasking, time-management, and organisational abilities.
• High attention to detail and accuracy in all deliverables.

Communication Skills:

• Excellent written and verbal communication abilities to interact professionally with clients, vendors, and team members.

Personal Attributes:

• Self-motivated, proactive, and adaptable.
• Collaborative and able to work effectively both independently and as part of a team.

Application Process:

By submitting your application, it has been deemed that you acknowledge and agree that Silvester Legal LLC may collect, use and disclose your data as provided in this submission for verification, evaluation and other recruitment-related purposes in accordance with the Personal Data Protection Act.

Thank you for your interest in joining us. We regret to inform that only shortlisted candidates will be notified.

Follow our Company Page on LinkedIn for more updates & job opportunities: https://www.linkedin.com/company/silvesterlegal/

Job Purpose

To perform full range of administrative functions and support head of department and the various teams (under the department) for smooth running of the Home Healthcare Team.

Responsibilities

Specific:

• Responsible for maintaining a systematic means of archiving paper and electronic documents and files.
• Track, monitor, organize and manage HHT inventory.
• Manage and ensure adequate supply of consumables according to par levels and utilization charging compliance.
• Manage payment and purchase requisition requests.
• Project, manage and monitor annual budget with Nurse Manager.
• Prepare, tabulate and submit Nurses' claims.
• Liaise with other HODs and staff on general administrative matters in relation to supervisor's area of work.
• Record, update and follow-up on staff personal data and issues.
• Handle electronic submission of statistics to relevant authorities/institutions.

General:

• Ensure clean and neat office environment.
• Report and follow-up, until resolved, any repairs or service of equipment malfunction and environmental defects.
• Handle day-to-day operations of the department.
• Participate in hospital activities and outreach programs to the community.
• Assist in service-quality related initiatives, corporate functions and projects.
• Other duties assigned by the Department.

Requirements

• Degree in Healthcare Management, or related field.
• Minimum 3 years of working experience, preferable in the healthcare setting.
• Possess strong analytical and organizational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines.
• Posses good interpersonal skills.
• Good communication skills, both verbal an written.
• Able to work collaboratively in a team.
• Proficient in MS Office (Excel and PowerPoint) is a must.
• Able to work under pressure in a complex environment.

COMPANY DESCRIPTION

Headquartered in Singapore, The EtonHouse International Education Group has 120 schools across 11 countries. We run pre-schools as well as K-12 international schools. Together, these schools provide internationally recognized programmes and high-quality education to over 20,000 students globally. The group also runs enrichment programmes and cutting-edge ed-tech programmes to scale the provision of high-quality education in pre-schools.

Over the last 27 years, EtonHouse has been at the forefront of international education in the Asia Pacific region and has won numerous awards. In 2019, our founder, Mrs. Ng Gim Choo won the EY Entrepreneur Of The Year Award in the Education category. In addition, EtonHouse was recently selected to be in the inaugural cohort of the Scale-Up SG programme, which is an Enterprise Singapore programme selecting high-growth potential local companies which can be groomed into future global champions.

With children at the heart of what we do and the vision to make good quality education accessible to every child in Singapore, EtonHouse launched the EtonHouse Community Fund (ECF) in 2015. As an independent IPC charity, ECF continuously runs initiatives to make a difference in the lives of vulnerable children.

EtonHouse Vision

Shaping the future through education

EtonHouse Mission

Developing confident and capable global citizens

Be a part of the EtonHouse family

We welcome passionate and dedicated professionals who share our belief in the power of education. Together, we can make a meaningful difference to children and society through education.

RESPONSIBILITIES

The Administrative Assistant reports directly to the Principal for all administrative details related to the center's day-to-day operations and provides customer care services to students and their parents during their stay with the school.

Job Role & Responsibilities

• Assist in picking up and answering any phone call on general enquiries
• Meet and greet parents/students/visitors
• Provide proper information about school fees and programs
• General clerical duties
• Purchase items from suppliers for capital expenditures, kitchen, stationary, events, etc
• Responsibility for proper storage of stationary and uniforms
• Support operational workflow

• Minimum qualification of a Diploma
• Minimum 1-2 years experience in administrative skills
• Proficient in Microsoft Office and IT savvy
• Good communication and interpersonal skills
• Able to multi-task and work independently