Total 6 administrative clerical job vacancies in D15 Katong, Joo Chiat, Amber Road

Anthony Law Corporation is looking for Administrative Assistant to join our team.

Job Responsibilities

• Handle customers or visitors with professionalism
• Manage and respond to client inquiries professionally via phone, email, and in person.
• Schedule and organize appointments, meetings, and follow-ups with clients and external parties.
• Organize and maintain physical and electronic files for each client’s case, ensuring all documents are updated, accurate, and accessible
• Perform general office tasks, including filing, photocopying, scanning, and archiving.
• Other ad-hoc office administration support as and when necessary

Job Requirements

• Minimum GCE “O” level, least 1 – 2 years of relevant working experience
• Pleasant personality, friendly and smiley
• Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates.
• Professional presentation and excellent customer handling skills
• Pleasant demeanour, positive attitude with an eye for details and willingness to serve
• IT savvy and proficient quality work
• Able to multi task and work in a fast paced
• People-oriented team player with excellent interpersonal and communication skills

Interested applicant, please email your detail resume which include your expected salary to Ms Avery at hr@alcorp.com.sg

Only shortlisted candidate will be notified.

About the School:

We are an EduTrust certified Private Education Institution based in Singapore with over a decade of successful track record. We strive to provide high quality education to international students and prepare them for global success.

We are seeking a detail-oriented, responsible, organized Administrative Assistant with a strong service mindset to support our daily operations. The ideal candidate will have strong communication and organizational skills, as well as a commitment to maintaining a high level of efficiency in an educational setting. This role supports student and staff needs, coordinates with various departments, and ensures smooth day-to-day administration.

Key Responsibilities:

- General Administration:

• Maintain accurate student records and update as needed, including but not limited to p-file, attendance, leave, conduct, fee payment, contract generation, etc.
• Prepare reports, track accurate data, and maintain filing systems in accordance with Edutrust requirements.
• Handle front desk duties and direct inquiries to the appropriate departments.

- Records Management:

• Prepare, format, and distribute internal communications, newsletters, and notices to students, parents and staff.
• Enter data for various reports and assist with compiling information for internal use or submission to external regulatory bodies in accordance with Edutrust requirements.

- School Asset Management:

• Monitor and order office and classroom supplies, and ensure the timely delivery of materials and resources.
• Maintain the safety of school premises and assets.

- Student Services:

• Be the first point of contact for student and parents, conducting pre-course counselling, orientation, classroom patrols, resolving complaints and maintaining order at school.
• Organizing school events, meetings, and morning assemblies; handle logistics, invitations, and follow-ups for school events.
• Maintaining order and discipline at school.

Qualifications:

1. Diploma in Business Administration, Office Management or a related field
2. Proven experience in an administrative role, preferably within an educational setting
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of data management systems
4. Excellent verbal and written communication skills
5. Strong organizational and multitasking skills
6. Familiarity with Edutrust requirements

Skills:

1. Strong service mindset and sense of responsibility, care deeply about student welfare and progress
2. Excellent verbal/written communication, presentation, interpersonal skills
3. Highly responsible, dependable team player
4. Highly meticulous and detail-oriented
5. Familiarity with school information systems or student management software

We are expanding and looking for resourceful, energetic talents to join our team. If you are a great team player with a good sense of responsibility we would love to get in touch with you.

Roles and Responsibilities

Roles and responsibilities include but are not limited to :

· Support the Manager in the planning, implementation and executive of all aspects of an event;

· Serve as a secondary contact for customers

· Assist to plan and administer the events, run pre/post meetings in preparation for the event

· Establish and maintain effective working partnerships with all relevant stakeholders and business partners

· Take on any other responsibility as assigned

Job Requirements

· Responsible, observant with great attention to details and strong work ethics

· Has good organised administrative skills and is able to write reports

· Has industry knowledge

· Conduct market profiling and research

· Documenting project processes and outcomes

· Engage in service innovation initiatives

· Able to commit for minimum of 1 year at least

Qualifications and Experience

· Degree holder preferably in Business or Events

· At least 2 years of experience in service or hospitality industry

· Has strong administrative and presentation skills

· Positive, energetic and able to work under pressure

· A team player with excellent problem solving abilities

Career Level and Benefits

· Salary Range (if required) depends on qualification and experience

· After probation, annual leave, medical leave and performance bonus

Successful candidates will be offered a salary package which will commensurate with their experience and qualification. Moreover, they will also be considered for career development and advancement opportunities

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

•  Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

 Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

Skills:

• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.

Experience:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 12 months.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Primary School, 500, Yishun Ring Road, Singapore 768679

Scope of work

• Handle telephone calls and inquiries from stakeholders

• Help with walk-in queries from students, parents and teachers

• Provide first-aid to students

• Assist with daily administrative duties such as documentation, data entry

• Pack brochures, booklets and souvenirs for staff and students

• Print worksheets and examination papers

• Any other ad hoc duties assigned by the school

Qualifications, skills and experience:

• GCE 'O' Level

• 3 years in administration

• Proficiency in Microsoft Office - Microsoft Word, Microsoft Excel

• Good communication skills and comfortable engaging stakeholders

• Ability to multitask with good time management

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the contract for a further period of 1 year.

Personnel to be deployed at the following hours:

• Mondays and Wednesday: 8:30am to 5:30pm, inclusive of 30 minutes lunch break

• Tuesday and Thursday: 8:00am to 5:00pm, inclusive of 30 minutes lunch break

• Fridays: 9:00am to 5:30pm, inclusive of 30 minutes lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Anglo-Chinese School (Junior), 16 Winstedt Road Singapore 227911

Administrative Manager for a Chinese tuition centre in Parkway Parade

Jobscope

i. pick up calls

ii. class scheduling

ii. arrange for replacement classes if the students miss a lesson

iii. take attendance

iv. send out invoices and update our database

v. chase for payment

vi. light cleaning duties twice a week

vii. Must be able to work on weekends

5 day work week

20 days company block leave (10 days in June, 10 days in December)