Total 6 job vacancies by Infant Jesus Homes And Children's Centres

Job Summary

The Assistant Manager, Finance has overall responsibility for strategic planning, implementation, managing all finance activities of IJHCC including budgeting, forecasting, risk and governance as well as reporting and compliance with the required charity regulations and guidelines.

You will be required to work closely with the Head, Corporate Services, Executive Director and the Treasurer to analyse, plan and propose strategic recommendations for the Management Committee to make appropriate business decisions for IJHCC

Job Responsibilities

• Oversee and review works done by outsourced provider (provision of monthly book-keeping and financial reporting services) to ensure timely capturing of financial information essential for prompt and accurate financial reporting.
• Create and implement financial policies for IJHCC.
• Manage financial processes for forecasting and budgets, preparation and analysis of all financial reporting (mthly, quarterly and annual reports) to board members, management team and stakeholders.
• Monitor cash-flow of IJHCC by monitoring income, expenditure, and investments.
• Maintain receipts and records for all transactions, including donations
• Prepare financial evaluation on viability of outreach programs and charitable activities, and identify areas for potential improvement.
• Monitor transactions, identifying irregularities in invoices, monitor bank deposits and payments,etc.
• Maintain comprehensive Investment and Fixed Asset listings essential for management's analysis.
• Ensure the risk and compliance management framework is embedded and operational for IJHCC
• Monitor, strengthen and establish internal controls and process improvement for Finance policies and processes.
• Lialise with Caritas, auditors, banks and external parties on finance activities
• Adhere to financial regulations and legislation such as Commission of Charity, NCSS, Ministry of Social and Family Development. Oversee outsource vendor, ensuring accurate financial reporting
• Well-versed in GST and Tax submission

Assist in Financial Audits

• Perform regular financial analysis; resolving issues, analysis of trends and investment opportunities in view of attaining long term sustainability of financial resources.
• Handle the accountability of donations - in-cash/in-kind (collection, receipts issuance, IRAS submission.
• Work with all departments to ensure adherence to IJHCC financial controls and policies coupled with review and implement process improvement.

Job Requirement

• Minimum Qualifications-Bachelor's Degree in Finance or Accounting or equivalent years of experience
• Professional accounting qualifications (ACCA, CPA,CA)
• Has at least 5 to 8 years of experience, (in social service or charity sector will be an advantage).

Skills

• Strong knowledge of financial account systems such as QuickBooks and good knowledge of Charity accounting.
• Must be able to handle Microsoft Office packages such as Excel, Word and PowerPoint Understand data protection standards.
• Familiarity with donation handling and adherence to governance requirements for IPC status will be an advantage.
• Strong team player
• Leadership Skills
• Excellent interpersonal and communication skills
• Stakeholder Management-Management,stakeholders and staff.
• Ability to exercise sound business judgement
• Detailed and good planning skills
• Problem solving
• Critical thinking
• Decision-making skills and a heart for charity.

Job Description for Student Mentor at IJHCC* Student Care Centres

IJHCC* Student Care Centres serve children and youth from diverse racial groups and religions. We provide after school care services that nurture and develop children in a holistic manner. If you have a passion and would like to support and touch the lives of young persons, in particular primary school children, do consider our Student Mentor role.

*The Infant Jesus Homes and Children’s Centres (IJHCC) is a registered charity organisation with IPC (Institution of a Public Character) status.

About The Role

• Responsible for the safety and well-being of primary school children in an after-school setting

• Create an environment where it is their home, away from home for the afternoon while their parents are at work. Inculcate IJ values of Truth, Justice, Freedom and Love

• Provide homework and life-skill supervision

• Plan and conduct social and recreational activities to nurture and develop students holistically -social, moral, emotional and intellectual aspects

• Handle administrative classroom management tasks

· Put together progress reports for the children

· Attend to parents enquiries and Engage parents where necessary

• Assist in implementing the program in accordance with the policies, procedures, guidelines, framework and philosophy of IJHCC

Technical Competency

• Ability to coach, engage and communicate with primary school children, in an age-appropriate nurturing manner

• Primary School literacy skills in English, Mathematics and ideally, Chinese

• Class Management using positive discipline techniques at all times

Core Competencies

• Nurturing and dedicated to the development and well-being of children

• Good communicator and able to build rapport

• Maintains a positive attitude

• Works well under pressure

• A team-player, who can align personal and corporate goals

• Mature, with objective to bring out the best in self and others

-Planning and Coordination Skills

Qualifications

• GCE ‘A’ Level and above preferably, or Minimally GCE 'O' Level with equivalent years of experience

• 1-2 years relevant experience preferred but we welcome mid-career switches as well

Employment Type

• Full-time/Part-Time

Working Hours

• Normal school term : 10am to 7pm

• School holidays : 7.30am to 4.30pm/ 10am to 7pm( Staggered Hours Roster)

Job Summary

The role comprises both Operations and Technology functions with the primary function being 70% facilities management and 30% technology. The Operations (Facilities Management) role oversees all aspects of building functions and guarantees the safety and functionality of all facilities, assets and equipment. The duties include negotiating contracts with service providers, have organised maintenance and inspection schedules, carry out regular inspection of organisation’s premises / facilities to meet safety regulations and coordinate renovations and updates.

The technology role requires oversight of the technology infrastructure and operational processes of the organization's IT requirements. The Manager is responsible for daily management of IT needs, ensuring the availability and reliability of systems and networks at all IJ locations, managing technology vendors, and improve efficiency and productivity by implementing new technologies and processes. He / She must ensure that the organization's IT policies and procedures are updated and compliant with industry standards and regulations.

Job Roles & Duties

(i) Operations (Facilities Management) Responsibilities

The staff manages the maintenance of a clean and safe working environment for all stakeholders on-site at our premises where we operate. Duties include:

• Develop and implement strategy to ensure the efficient and effective maintenance including scheduling and co-ordinating of maintenance activities.
• Monitor and evaluate the performance of cleaners/ vendor and maintenance service providers.
• Monitor the safety and cleanliness of interior and exterior areas, such as offices, meeting rooms, classrooms, Chapel, Sick Bay, kitchens / pantries, living areas of the IJHCC residents, toilets, parking lots and outdoor recreation spaces
• Manage a schedule of regular repairs / maintenance and inspections on facilities and equipment e.g lift, air conditioners, water tank, fire alarm, auto-gate to ensure prompt rectifications are provided when required.
• Guide organisation to clear inspections and audits set by regulators such as MSF, BCA, NEA etc
• Ensure proper security measures are set up for the workplace, this include collaborating with security system vendors or a team of security professionals
• Generate regular reports on maintenance, repairs, safety and other occurrences for supervisors and authorities
• Manage the budgeting and spending for facilities needs

(ii) Technology ( IT Management) Responsibilities

• Oversee the daily operations and manage IT systems and networks, inclusive of WIFI access, CCTV, access cards system, hardware and software, emails and accounts, website support, office telephone systems, auto-gate remote control.
• Manage technology vendors and service providers to ensure that the organization's technology needs are met.
• Develop and implement policies, procedures, and processes to improve IT operations and increase efficiency and productivity and implement cyber security tools and measures.
• Ensure that the IT policies and procedures are up to date and compliant with PDPA requirements, industry standards and regulations. Function as the Data Protection Officer (DPO) for the organisation and ensure organisation is trained on its obligations.
• Evaluate and implement new technologies and systems that improve IT infrastructure and support the organization's strategic goals.
• Maintain a strong understanding of the organization's needs and work closely with other departments to ensure that IT is aligned with those requirements.
• Manage the IT budget and keep up-to-date with the latest industry trends and developments in IT operations management. Be resourceful to tap on relevant fundings to support IT upgrade / maintenance where applicable.

Job Requirement

• Possess a relevant Diploma / Degree in Computer Science, IT and/or Building Facility Management, Engineering (civil, electrical, or mechanical) .
• Has at least 8 years of relevant working experience inclusive of managerial experience in Operations and IT preferably.
• Has knowledge of IT infrastructure, networks, cloud computing and systems to effectively manage and trouble-shoot issues and manage IT system installation, configuration and analysis‍
• Strong knowledge of industry facilities management standards and requirements to maintain the premises he / she oversees.
• Advanced mechanical skills and knowledge of building systems to ensure adherence to required standards
• PDPA knowledge
• Possess problem-solving aptitude
• Ability to manage multiple projects with attention to details.
• Self-initiated and skilled in time management, organization, planning and prioritization.
• Excellent communication skills and negotiation skills to effectively interact with team members, senior management, and other stakeholders.
• Stakeholder management skills

Job Description

Job Title : Finance Executive ( Infant Jesus Homes and Children's Centres)

Reporting Officer : Head, Corporate Services

Job Summary

The Finance Executive has overall responsibility for strategic planning, implementation, managing all finance activities of IJHCC including budgeting, forecasting, risk and governance as well as reporting and compliance with the required charity regulations and guidelines.

You will be required to work closely with the Head, Corporate Services, Executive Director and the Treasurer to analyse, plan and propose strategic recommendations for the Management Committee to make appropriate business decisions for IJHCC.

Job Duties

- Oversee and review works done by outsourced provider (provision of monthly book-keeping and financial reporting services) to ensure timely capturing of financial information essential for prompt and accurate financial reporting.

- Create and implement financial policies for IJHCC.

- Manage financial processes for forecasting and budgets, preparation and analysis of all financial reporting (mthly, quarterly and annual reports) to board members, management team and stakeholders.

- Monitor cash-flow of IJHCC by monitoring income, expenditure, and investments.

- Maintain receipts and records for all transactions, including donations

- Prepare financial evaluation on viability of outreach programs and charitable activities, and identify areas for potential improvement.

- Monitor transactions, identifying irregularities in invoices, monitor bank deposits and payments, etc.

- Maintain comprehensive Investment and Fixed Asset listings essential for management’s analysis.

- Ensure the risk and compliance management framework is embedded and operational for IJHCC

- Monitor, strengthen and establish internal controls and process improvement for Finance policies and processes.

- Lialise with Caritas, auditors, banks and external parties on finance activities

- Adhere to financial regulations and legislation such as Commission of Charity, NCSS, Ministry of Social and Family Development.

- Oversee outsource vendor, ensuring accurate financial reporting.

- Assist in financial audits

- Perform regular financial analysis; resolving issues, analysis of trends and investment opportunities in view of attaining long term sustainability of financial resources.

- Handle the accountability of donations – in-cash/in-kind (collection, receipts issuance, IRAS submission

- . Work with all departments to ensure adherence to IJHCC financial controls and policies coupled with review and implement process improvement

Job Requirements

Qualifications and Experience

• Minimum Qualifications – Bachelor’s Degree in Finance or Accounting or equivalent years of experience
• Has at least 5 to 8 years of experience, (in social service or charity sector will be an advantage).

Skills

· Strong knowledge of financial account systems such as QuickBooks and good knowledge of Charity accounting.

· Must be able to handle Microsoft Office packages such as Excel, Word and PowerPoint Understand data protection standards.

· Familiarity with donation handling and adherence to governance requirements for IPC status will be an advantage.

· Strong team player,

· Leadership Skills

· Excellent interpersonal and communication skills

· Stakeholder Management - Management, stakeholders and staff.

· Ability to exercise sound business judgement

· Detailed and good planning skills

· Problem solving

· Critical thinking

· Decision-making skills and a heart for charity.

Job Description for Student Mentor at IJHCC* Student Care Centres

IJHCC* Student Care Centres serve children and youth from diverse racial groups and religions. We provide after school care services that nurture and develop children in a holistic manner. If you have a passion and would like to support and touch the lives of young persons, in particular primary school children, do consider our Student Mentor role.

*The Infant Jesus Homes and Children’s Centres (IJHCC) is a registered charity organisation with IPC (Institution of a Public Character) status.

About The Role

• Responsible for the safety and well-being of primary school children in an after-school setting

• Create an environment where it is their home, away from home for the afternoon while their parents are at work. Inculcate IJ values of Truth, Justice, Freedom and Love

• Provide homework and life-skill supervision

• Plan and conduct social and recreational activities to nurture and develop students holistically -social, moral, emotional and intellectual aspects

• Handle administrative classroom management tasks

· Put together progress reports for the children

· Attend to parents enquiries and Engage parents where necessary

• Assist in implementing the program in accordance with the policies, procedures, guidelines, framework and philosophy of IJHCC

Technical Competency

• Ability to coach, engage and communicate with primary school children, in an age-appropriate nurturing manner

• Primary School literacy skills in English, Mathematics and ideally, Chinese

• Class Management using positive discipline techniques at all times

Core Competencies

• Nurturing and dedicated to the development and well-being of children

• Good communicator and able to build rapport

• Maintains a positive attitude

• Works well under pressure

• A team-player, who can align personal and corporate goals

• Mature, with objective to bring out the best in self and others

-Planning and Coordination Skills

Qualifications

• GCE ‘A’ Level and above preferably, or Minimally GCE 'O' Level with equivalent years of experience

• 1-2 years relevant experience preferred but we welcome mid-career switches as well

Employment Type

• Full-time/Part-Time

Working Hours

• Normal school term : 10am to 7pm

• School holidays : 7.30am to 4.30pm/ 10am to 7pm( Staggered Hours Roster)

Job Description for Student Mentor at IJHCC* Student Care Centres

IJHCC* Student Care Centres serve children and youth from diverse racial groups and religions. We provide after school care services that nurture and develop children in a holistic manner. If you have a passion and would like to support and touch the lives of young persons, in particular primary school children, do consider our Student Mentor role.

*The Infant Jesus Homes and Children’s Centres (IJHCC) is a registered charity organisation with IPC (Institution of a Public Character) status.

About The Role

• Responsible for the safety and well-being of primary school children in an after-school setting

• Create an environment where it is their home, away from home for the afternoon while their parents are at work. Inculcate IJ values of Truth, Justice, Freedom and Love

• Provide homework and life-skill supervision

• Plan and conduct social and recreational activities to nurture and develop students holistically -social, moral, emotional and intellectual aspects

• Handle administrative classroom management tasks

· Put together progress reports for the children

· Attend to parents enquiries and Engage parents where necessary

• Assist in implementing the program in accordance with the policies, procedures, guidelines, framework and philosophy of IJHCC

Technical Competency

• Ability to coach, engage and communicate with primary school children, in an age-appropriate nurturing manner

• Primary School literacy skills in English, Mathematics and ideally, Chinese

• Class Management using positive discipline techniques at all times

Core Competencies

• Nurturing and dedicated to the development and well-being of children

• Good communicator and able to build rapport

• Maintains a positive attitude

• Works well under pressure

• A team-player, who can align personal and corporate goals

• Mature, with objective to bring out the best in self and others

-Planning and Coordination Skills

Qualifications

• GCE ‘A’ Level and above preferably, or Minimally GCE 'O' Level with equivalent years of experience

• 1-2 years relevant experience preferred but we welcome mid-career switches as well

Employment Type

• Full-time/Part-Time

Working Hours

• Normal school term : 10am to 7pm

• School holidays : 7.30am to 4.30pm/ 10am to 7pm( Staggered Hours Roster)