Total 2 administrative clerical job vacancies in Sales / Marketing category in federal territory of kuala lumpur

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The Pathways Internship Program gives Interns the opportunity to gain valuable work experience and the opportunity to foster networking relationships.

As a Student Trainee, your typical work assignments may include the following:

• Communicating with internal and external customers.
• Providing clerical support to assigned office.
• Performing data entry, data queries, manipulating and extrapolating data for reports and presentations.
• Using computer and various software to produce written products.

An exciting opportunity has arisen for an Operations and Administrative Coordinator to join our client, a leading global FMCG company with Brands such as Dove, Rexona, TRESemme, Clear & Axe.

The role is based at their global HQ in Blackfriars, London (will involve a mix of working from home and working from the office) This is a full-time temporary role to start ASAP for 12 months, working a 36.25-hour week. This role is paying between £35,200 - £42,000 per annum, pro rata, depending on experience.

The role will require you to support the Procurement - Strategy & Insights Team in the day-to-day operations involving the evaluation, processing, and optimization of resources to enhance broader market intelligence and data strategy & services. You will also take charge of coordinating team activities and providing support for the team leader's calendar.

Key Responsibilities

Purchase Orders and Invoice Management:

• Coordinate and finalize subscription agreements, ensuring compliance with UL ways of working.
• Raise purchase orders for external vendors on Coupa and address vendor queries related to outstanding payments for the Strategy & Insights Team.
• Oversee Supplier Operations and Procurement Finance colleagues in collecting commodity price indices data for wider Procurement use on a monthly basis.

Budget Oversight:

• Update and track the budget for Strategy & Insights subscriptions.
• Assist in centralizing all annual subscriptions managed by Supplier Operations across various Procurement portfolios.

Subscription Management:

• Track and update UL License Users with relevant subscription companies.
• Track all purchase order and invoice statuses, proactively managing data and providing regular updates to stakeholders.
• Engage with Procurement S&I Subscriptions Squad members to provide updates on subscription renewals, purchase order creations, and budget tracking.
• Implement triage support for internal subscription-related queries from Procurement Buyers.
• Collaborate with Procurement S&I to enhance subscription capabilities across incumbent and new suppliers through ad-hoc Request for Information (RFI) initiatives.
• Continuously improve ways of working and optimize the subscriptions management process. Cascade best practices guidance to Procurement Buyers and external subscription companies.

Coordination

• Facilitate the coordination of team activities and agendas.
• Manage and optimize the team leader's calendar and schedule.

Key Requirements

• Proven experience in procurement, administration or a related field.
• Experience in contract, purchase order, invoice management and procurement processes.
• Experience with Coupa or similar procurement tools.
• Previous involvement in budget tracking and optimization or other data analyzing and consolidation with Excel.
• Proactive, detail-oriented, and capable of driving efficiency improvements within the subscriptions management process.
• Strong communication skills and the ability to collaborate with cross-functional teams are essential for success in this role.
• Strong data sense and logical to deal with the operation issues between external suppliers and internal stakeholders.
• Good Microsoft Office skills (particularly Excel and Word)
• Team activities and agenda coordination experience.