Total 913 Others level Administrative / Clerical job vacancies in 1110 King Road Suite 30 San Jose, CA 95122

• You will serve as an Equal Employment Opportunity (EEO) Specialist.
• You will ensure that command-wide programs are conducted in accordance with the requirements of law and regulations.
• You will participate in the development and oversight of policies, programs, procedures, and actions to ensure equal opportunity for over 10,000 civilian personnel.
• You will work to monitor progress in achieving annual plan goals and objectives throughout the year.
• You will provide guidance and feedback, evaluate submissions, and analyze data from various field activities.
• You will assist in the dissemination of Department of Navy and EEO policies, procedures, interpretations, guidelines and reporting requirements to implement and comply with governing laws ad regulation.
• You will recommend long-range plans, goals, and objectives as well as any necessary corrective action of program changes.

• You will work on a team managing the Defense Travel System (DTS) for Naval Information Warfare Center (NIWC) Pacific personnel.
• You will collaborate with colleagues to resolve moderately complex tasks that necessitate effective internal coordination and teamwork.
• You will ensure compliance with the Joint Travel Regulations (JTR) and seek management guidance as needed.
• You will review travel requests and offering reliable guidance to employee’s routine travel matters.
• You will audit and verify all travel vouchers for accuracy, entitlements, completeness and compliance with travel regulations.
• You will ensure that tickets, rental car reservations, and itineraries issued by the contracted travel service office align with authorized travel.

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office, Southern District of California. You will receive formal and/or on-the-job training as needed. Duties include:

• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Operating a copy machine;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

Duties consist of the following, but are not limited to:

• Record and transcribes meeting minutes, prepares agenda and keep the open issues tracking grid.
• Serve as focal point to track office assignments to ensure timely reply or actions and to ensure that deadlines are met.
• Maintain and controls records of incoming correspondence and follow-up working process to ensure timely reply and/or action.
• Gather, compiles providers' specific data such as productivity, compliance with mandatory trainings, practice review reports, unsigned notes, consults, etc.
• Type memorandums, minutes, letters, reports, and other general office materials including confidential matters pertaining to disciplinary actions, boards of investigation and controlled correspondence for which is required to maintain high level of confidentiality.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

• You will manage the Command's Fall Protection Program and will serve as a general Safety Specialist for a large, assigned geographic area.
• You will evaluate operations, facilities, materials, and equipment affecting fall protection.
• You will conduct fall hazard surveys and preparing survey reports, coordinating workplace and personal fall protection system inspections with the supporting competent person for fall protection.
• You will schedule, coordinate, and participate in semi-annual fall protection training courses.
• You will perform and document workplace safety inspections in a variety of work environments including administrative, industrial/semi-industrial, hazardous material use, and material handling locations.
• You will coordinate with the servicing Industrial Hygienist, identifying work areas, processes, or tasks that require respiratory protection.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The Pathways Internship Program gives Interns the opportunity to gain valuable work experience and the opportunity to foster networking relationships. If you are seeking a diploma/degree and are looking for an opportunity to challenge your teambuilding skills, then this opportunity is for you!

The Student Intern will perform the following:

• Preparing letters of commendation, letters of appreciation, and awards. Preparing a variety of narrative and statistical information, correspondence, reports, etc., in final form for supervisor's signature.
• Reviewing all signatory documents received in the office. Reviewing all outgoing correspondence for proper format, grammar, typographical accuracy, proper coordination, attachments, and compliance with supervisor's viewpoint.
• Performing receipt inventory monthly and annually or all required to meet regulatory requirement and tracks all requests for information.
• Researching and obtaining background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics.
• Monitoring suspense dates, coordinates late responses, and identifies potential problem areas.
• Preparing non-technical answers to queries and actions on own initiative, or from supervisor's brief comments.
• Assisting in developing appropriate observational checklists, survey questionnaires, focus group outlines, performance measurements, and SME evaluation forms.
• Assisting and advising staff on procedural and administrative actions. Maintaining internal control of staff and administrative actions.
• Assisting in development of yearly budgets.

• You will serve as the Command Administrative Division responsible for Command Services and Travel Branches, Directives, Control Administrator and Mail functional areas and manage administrative support for FRCSW N65888 military/civilian personnel.
• You will be responsible for the management and oversight of all programs assigned to the Command Administrative Division and ensure the programs are executed in accordance with Federal, DoD, and Navy regulations, as well as local policies.
• You will participate in conferences/meetings with COMFRC/NAVAIR/FRC counterparts regarding such topics as organizational strategy and administration, continuous process improvements, and standardization of operations for all functional areas.
• You will lead enterprise wide studies in order to develop, identify and propose solutions to management support problems which are characterized by their criticality and severity.
• You will assess organizational requirements, resources, and processes to effectively provide quality service to internal and external customers.
• You will use a broad range of knowledge of DON Administrative services to include Joint Travel Regulations(JTR), records management, Federal Management Regulation (FMR) and administrative protocol.
• You will supervise personnel and resource management allocation.
• You will assess the organizational aspects of the Production and Support Departments to determine manpower needs by series and initiates action to recruit, reassign, or train personnel to meet staffing requirements.
• You will supervise and support the Equal Employment Opportunity Program.
• You will execute organizational and cultural change in the Competency throughout the Command with complex changes that may impact aspects of the FRCSW organization and with interface with internal customers.

• You will serve as the senior advisor for Navigation Warfare (NAVWAR) manpower programs, plans, and execution and interfaces with the Executive Director, National Competency Leads, Program Executive Officers, Resource Sponsors, and DON Staffs.
• You will exercise delegated authority to manage the Command's Civilian, Military, and other workforce requirements and monitor the execution of workforce related resources.
• You will will participate in workforce planning and execution reviews and provide specific actionable recommendations regarding analysis, strategic intent, and plans of action to meet NAVWAR leadership goals.
• You will act as contributor in the development of the NAVWAR longrange corporate and strategic plans, revised manpower policies, and the ongoing assessment of health of the NAVWAR Total Force.
• You will provide oversight and subject matter expertise for military manpower/billet management, civilian authorization management and execution, organization, staffing plan execution and reporting, and Intelligent Workbook.
• You will collaborate with higher level headquarters, other Navy and Marine Corps Commands.
• You will oversee and assist in the development of metrics and measures to identify command level trends, gaps, and areas of concern.
• You will coordinate and prepare command briefs, presentations, and communications for internal and external audiences.
• You will participate in continuous process improvement assessments and recommendations for manpower and total workforce initiatives.
• You will collaborate with the Strategic Manpower Lead for long-range planning requirements and provide input into the NAVWAR manpower strategy.

Admin Assistant (Admin & Finance)

Manning of General Office counter;

• Attend to queries from students, parents or members of public (phonecalls & walk ins)
• Assist in general administrative and student related duties

- Checking of documents for Financial Assistance application

- Maintaining of Financial Assistance list

- Preparing outcome letter for Financial Assistance

- Guide staff for incident report

- Preparing early dismissal slip for unwell students

- Oversee bus booking orders

• Assist in basic financial duties (work payment officer on follow up)
• Assist in other office or admin duties assigned by the Authority

Qualifications, skills and experience:

• At least 1 years of working experience as a receptionist or doing admin in a secondary school environment.
• At least GCE ‘N’ level certification
• Able to communicate and write well in English and at least one other language.
• Possess good communication skills and able to work independently as well as a team player.
• Able to use Microsoft Office applications such as Word and Excel

Contract Period: From 1 Jan 2025 to 31 Dec 2025.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 9:00am to 6:00pm, inclusive of 30 mins lunch break
• Fridays: 9:30am to 6:00pm, inclusive of 30 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Bendemeer Secondary School

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

•  Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

 Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

Skills:

• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.

Experience:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 12 months.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Primary School, 500, Yishun Ring Road, Singapore 768679

Overall purpose of job

Provides clerical and administration support to the Production Department and office in the day-to-day operation.

Responsibilities

· To records all employees daily attendance and overtime, including production team

· Assist to check all timesheets for daily work attendance overtime with the timekeeper against the system and records daily timesheet into system

· To record all attendance of leave records and MC Records of the production employees and highlight daily the records to person in charge

· Sorting documents and paperwork

· Keeps records, distribution and filing of all documents

· Updates all safety policy.

· Assist to order material and to keep records of the inventory.

· Assists in keying in material requisition.

· Liaising with suppliers and customers for ordering, and delivery material

· Sourcing for suppliers, compare quotations, negotiate with suppliers

· Ordering of materials requested by project teams or if the stock inventory is low.

· Comply with all statutory requirements for safety.

· Maintains availability of forms, permits and stationary needed by the projects.

· To report all expiring license due for renewal, eg insurance, permits for machines, and any other license.

· Report all injuries to their manager and follow up all the required protocol for injuries.

· Any other tasks and responsibilities assigned from time to time.

Requirements

· Minimum of secondary education or preferably with GCE ‘O’ levels.

· Preferably 2 years of working experience or with relevant working experience.

· General working knowledge on filing and computer

· Required skill(s): Proficient in MS Office software such as word, excel Power-point and MS outlook

· Able to work in teams and can interact and communicate with diverse employee groups

· Able to work in fast-paced working environment

· Positive attitude and able to work independently and multi-task

·Able to work in Jurong Area/Tuas

.5.5 days work

Shortlisted will be notified through contact information provided

Admin Assistant (Admin & Customer Service)

Manning of General Office counter;

• Attend to queries from students, parents or members of public (phonecalls & walk ins)
• Assist in general administrative and student related duties

- Follow up with absentees

- Checking of documents for Financial Assistance application

- Inform parents on Financial Assistance outcome

- Guide staff for incident report

- Preparing early dismissal slip for unwell students

- Updating of daily student attendance

• Assist in records management (incident report and late list)
• Assist in other office or admin duties assigned by the Authority

Qualifications, skills and experience:

• At least 1 years of working experience as a receptionist or doing admin in a secondary school environment.
• At least GCE ‘N’ level certification
• Able to communicate and write well in English and at least one other language.
• Possess good communication skills and able to work independently as well as a team player.
• Able to use Microsoft Office applications such as Word and Excel

Contract Period: From 1 Jan 2025 to 31 Dec 2025.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 30 mins lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 30 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Bendemeer Secondary School, 1 St Wilfred Road, Singapore 327919

Job description

Unleash Your Passion: Become a Life-Changing Personal Trainer at Vigeo

• Do you dream of empowering people to achieve lasting health and well-being?
• Do you find fulfillment in connecting, helping, and coaching individuals?
• Are you seeking a vibrant, positive, and supportive culture that genuinely cares about people?

If these resonate with you, join the Vigeo team and turn your passion into a fulfilling career as a coach.

About Vigeo:

At Vigeo, we're more than just a gym. We're a passionate team dedicated to empowering people to transform their lives through health and fitness. We believe feeling stronger, fitter, and healthier leads to a happier and more fulfilling you. Become part of our mission and make a real difference as a personal trainer. Join a team that values the impact we create, enriches the lives of others, and offers a rewarding career path.

Why Vigeo?

• Focus on coaching, not sales: You get to do what you love most - coaching! We prioritize your expertise in guiding and empowering individuals, so there's no sales pressure on you
• Enjoy a work-life balance, not long hours: No more working long, unpredictable hours and both weekends.
• Have a stable career, not stress about unstable income: Take the stress off monthly income fluctuations so that you can focus on helping people
• Learn to be an exceptional coach, not years of trial and error. Receive industry-leading coaching from highly experienced mentors so that you can skip the guesswork to be a great coach.
• Be part of the mission of transforming lives, and not just a job: Be in a highly passionate team dedicated to making a difference in the lives of others and create a meaningful career for yourself.

Requirement

• Positive Energy: Exude positive energy as a vital job requirement. We seek individuals who naturally radiate enthusiasm, optimism, and motivation.
• Great with People: Exceptional interpersonal skills are a must. Your love for people and genuine excitement to help others achieve their goals will drive your success in this role.
• Passionate Learner: While you don't need to be the world's most brilliant coach, an insatiable thirst for continuous improvement is essential. We value individuals dedicated to becoming better coaches every day.
• Team Player: Collaborate seamlessly in a team environment, leaving ego, drama, and politics behind. We value a supportive and cooperative work atmosphere that uplifts everyone.
• Commitment: Embrace our mission to change lives and wholeheartedly align with our core values of helping and caring for others. Your dedication to our cause is key to creating a significant impact.
• Full-time Coaching Career: We seek individuals genuinely passionate about coaching as a long-term career choice. Your commitment and dedication will be valued and supported.

Qualifications:

• Certified Personal Trainer (CPT) or equivalent qualification required.
• Minimum of 1 year of experience in personal training is preferred.

The Role of Vigeo's Personal Trainer:

• Guide students how to train effectively: Passionately coach and motivate students in a safe and highly engaging fitness environment, utilizing our unique Vigeo personal trainer system.
• Coach in a small group setting: Lead small group training sessions (up to 4 clients) in a safe and engaging environment, ensuring proper exercise technique and client safety.
• Foster a positive atmosphere and experience by motivating and inspiring clients to achieve their full potential by providing ongoing support and encouragement.
• Help coach each students beyond the gym by offering guidance and support through regular check-ins on their daily exercise, nutrition and habits.
• Cultivate and maintain Vigeo's community Grow the Vigeo Community by contributing to building a strong, supportive community spirit within the gym.

Additional Details:

Job Type: Full-time

Pay: $3,000 per month with annual increase

Schedule: 5.5 days work week

Weekdays:

• Morning shift: 7.45am - 3.15pm

OR

• Afternoon shift: 1.45pm - 9.15pm

Weekend:

• Saturday 7.45am - 1.15pm

OR

• Sunday: 7.45am - 1.15pm

Public holidays

• Morning shift: 7.45am - 1.15pm

OR

• Afternoon shift: 12.45pm - 6.15pm

To Apply:

• Upload Your Resume and Submit Your Application
• Please send a personal email to with "I want to apply!" In the subject
• In the body of the email, please write a few lines highlighting why you would be a great fit for our team