Total 9 job vacancies by Singapore Swimming Association

Singapore Aquatics is the governing body for aquatic sports including swimming, water polo, diving, artistic swimming and open water swimming in Singapore. As a leading National Sports Association, we invite passionate and capable applicants who can contribute to our cause in the following position:

1) ASSISTANT FINANCE MANAGER

A. PRIMARY JOB PURPOSE

Report to the Senior Finance Manager with regard to the full spectrum of accounting functions.

B JOB RESPONSIBILITIES

· To lead the monthly accounts closing;

· Preparation of month end financial closing, general ledger reconciliation;

· Maintain full set of account;

· Handle day to day accounting function;

· Monitoring of AR/AP Aging;

· Maintain fixed assets register;

· Managing of cashflow of fixed deposits;

· Reviewing of Bank Reconciliation and banking deposits;

· Perform journal entries and adjustment;

· Posting of transactions in the accounting system;

· Preparation of Balance Sheet and Income & Expenditure;

· Provide financial analysis of revenue, cost and events;

· Lead the year-end statutory audit;

· Lead any internal or compliance audits;

· Quarterly GST submission.

· Ensure accounting is carried out in proper way in accordance to financial compliance;

· Ensure expense claims are in accordance with SSA’s HR policies;

· Preparation of Leave tracker

· Assist in any ad hoc accounting and administrative assignments.

· Any other duties assigned by management or supervisor

C JOB HOLDER REQUIREMENTS

• Degree in Accountancy or relevant qualifications.
• At least 5 years of accounting experience in full set of accounting.
• Prior experience in Sports industry or another charity is advantageous.
• Prior experience with Oracle Netsuite is advantageous.
• Proficient in using Microsoft office especially in Excel
• Strong IT skills is advantageous

2 Personal Attributes

• A dynamic and mature person with a passion for sports.
• Meticulous with high level of integrity, detailed oriented and comfortable working with numbers.
• Must have strong initiative, good communication, interpersonal skills, positive attitude and problem-solving skills.
• Strong team player with ability to work and builds rapport and collaborative working relationship with all levels.
• Ability to work independently and under pressure to meet tight deadlines.
• Ability to work in a dynamic environment
• Ability to work on weekends when major competitions are hosted by the association
• Ability to start at short notice or immediate is preferred.

Please email the application enclosing resume and stating current and expected salary to: crystal.lee@sgaquatics.org.sg. Only shortlisted candidates will be notified.

Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving and artistic swimming in Singapore as a member of the World Aquatics. SAQ is charged with the development and education of aquatic players, officials, coaches and volunteers throughout Singapore and with the conduct of competitions and programs for all levels of participation.

We invite applications for the post of:

SWIMMING PATHWAY EXECUTIVE

A. PRIMARY JOB PURPOSE

Reporting to the Director, National Swimming Pathways, the Swimming Pathway Executive will be responsible for supporting the delivery of SAQ’s national learn-to-swim program. This person will play a key role in managing the administrative tasks associated with program delivery, including coordination and execution of the program, providing support to key stakeholders and vendors, and maintaining accurate records.

B. JOB RESPONSIBILITIES

• Manage the administrative tasks associated with program delivery, including being the primary liaison for vendors.

• Manage membership for the program, including registrations, renewals, and record-keeping

• Maintain accurate records and databases of participants, coaches and assessors, as well assessment results and certificates.

• Provide support to participants, coaches, assessors, parents and key stakeholders such as MOE, including supporting the program manager in responding to inquiries and resolving issues.

• Coordinate with ActiveSG on assessment centre venues, including booking, protocols and venue management.

• Assist in preparing materials and other program information for dissemination.

• Work with the marketing team to develop appropriate promotional materials, using brand guidelines.

• Promote the event through various marketing channels to attract participants and spectators.

• Work closely with the SAQ Communications team to make sure events and activities are promoted across all relevant channels.

• Coordinate and manage logistics and other initiatives in support of the program.

• Assist in monitoring expenses and the overall program budget

• Assist in the planning and conduct of program surveys

• Assist in managing volunteers

• Act as the secretary for the learn to swim sub-committee, including taking and distributing minutes, tracking action items, and providing administrative support as needed.

C. PROFESSIONAL SKILLS, KEY QUALITIES AND OTHER REQUIREMENTS

• Diploma / Degree, preferably in Business Administration, Physical Education, Sports Management or any sports-related fields.
• Passionate event planner with at least 1 to 2 years of event management experience is an added advantage
• Fresh graduates welcome to apply.
• Proficient in MS-Office applications.
• A dynamic and mature person with a strong passion for sports.
• Good interpersonal communications and writing skills is a must.
• Possess initiative with the ability to prioritize, multi-task and work well under pressure to meet agreed schedules/deadlines
• A can-do attitude with focus on achieving results
• Excellent organizational skills, time management, and meticulous attention to detail
• Strong and resourceful planner
• Flexible approach to work, and the ability to be agile in the requirements of planning and delivering events
• Ability to work flexible hours, including weekends as needed.

Please send your detailed resume stating current and expected salary to: contact@sgaquatics.org.sg

Only shortlisted candidates will be notified.

Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving and artistic swimming in Singapore as a member of the World Aquatics. SAQ is charged with the development and education of aquatic players, officials, coaches and volunteers throughout Singapore and with the conduct of competitions and programs for all levels of participation.

A. PRIMARY JOB PURPOSE

Report to the Operations Director in support of the Vice President of the respective disciplines. To ensure that the administration and operations for international and local events and programmes are efficient and provides the participants, athletes and coaches with the best environment for them to achieve their desired result within the guidelines determined by Singapore Aquatics (SAQ).

B. JOB RESPONSIBILITIES

1. Administration

· Monitor expenses and ensure compliance (audit governance) with policies of the Association and Sports Singapore.

· Administer the registration process for all SAQ events, programs and projects.

· Administer and support the membership database for all SAQ registered athletes.

2. Organisation of Events, Competitions and Programmes

· Production and delivery of projects and events from proposal to implementation.

· Managing all aspects of event planning, meeting deadlines and budget demands. This will include the pre-event preparations and post-event closing activities

· Coordinate with internal staff, venue management, vendors and others to establish the requirements and serve as liaison to various stakeholders throughout the planning process for all aquatics events and programs

· Provide administrative support and execute all operations aspects for all aquatics events and programs

· Manage the volunteer management framework for association to cater for all aquatic events and programs

· Ensure that all expenditure and expenses are all within budget

· Analyse registration statistics and compile accurate reports whenever needed.

· Conduct surveys with event participants and other stakeholders as appropriate.

· Perform ad hoc duties when assigned

3. Effective Relationship and Communication with SAQ’s Partners and Stakeholders

· Perform customer service and handling enquiries from the public, affiliates, and stakeholders on SAQ events and programme.

· Keep abreast of all activities in the SAQ Calendar and contribute to the updating of the SAQ’s calendar and website.

· Work closely with the SAQ Communications team to make sure events and activities are promoted across all relevant channels.

· Assist in maintaining communication channels with internal and external stakeholders regarding local swim meet matters, updates and initiatives.

4. Marketing and Communications

· Work with the Marketing team to develop appropriate promotional materials, using brand guidelines.

· Promote the event through various marketing channels to attract participants and spectators.

C. PROFESSIONAL SKILLS, KEY QUALITIES & OTHER REQUIREMENTS

• Diploma / Degree, preferably in Business Administration, Physical Education, Sports Management or any sports-related fields.
• Fresh graduates welcome to apply.
• Proficient in MS-Office applications.
• Proficient in WordPress and Hytek Meet & Team Manager Software is an added advantage
• A dynamic and mature person with a strong passion for sports.
• Possess good interpersonal communications and writing skill.
• Confident, reliable and able to front events independently.
• Possess initiative with the ability to prioritize, multi-task and work well under pressure to meet agreed schedules/deadlines
• A can-do attitude with focus on achieving results
• Excellent organizational skills, time management, and meticulous attention to detail
• Strong and resourceful planner
• Flexible approach to work, and the ability to be agile in the requirements of planning and delivering events
• Passionate event planner with at least 1 to 2 years of event management experience is an added advantage
• Willing to work on weekends and extended working hours during events / competitions period

Please send your detailed resume stating current and expected salary to: contact@sgaquatics.org.sg.

Only shortlisted candidates will be notified.

PRIMARY JOB PURPOSE

Within the guidelines and constraints determined by Singapore Aquatics (SAQ), the Water Polo NTC Head Coach is responsible for the national youth development program (men’s) as well as assisting the National Head Coach and Technical Director on the development of the High Performance plan, that includes plans to achieve high performance targets and building a sustainable pipeline that enable our players to achieve at desired targets at major games and competitions This post is a full-time position based in Singapore under the employment of SAQ.

Reports to the National Head Coach and Technical Director as well as support the Vice-President (Water Polo) in all matters pertaining to Water Polo in Singapore.

A. JOB RESPONSIBILITIES

1) Effective Relationship and communication with SAQ’s Partners and Stakeholders

i. To work closely with the SAQ’s partners and stakeholders including SportSG, its affiliates, other national federations, and sponsors to ensure alignment.

2) Technical Responsibilities

i. To coach the National Youth Development team (men’s) on daily basis;

ii. Responsible for the National Youth Development Program (Men’s) of the National Men’s Water Polo team;

iii. To work closely with the Singapore Sports Institute Scientist Support Group on high performance plan to provide sports science and medicine support for national youth players;

iv. To work, under the supervision of the National Head Coach and Technical Director, on the development of the SG Coach Level 2 and implement plans for Continuing Coaches Education (CCE) programmes and the delivery of the technical component of the SG Coach Level 1 Coaching Course modules in partnership with CoachSG;

v. To work, under the supervision of the National Head Coach and Technical Director, on developing coaching strategies and athlete development strategies that will help the clubs to increase their pipelines and improve quality and competency of their players;

vi. To work with the National Head Coach and Technical Director and the Water Polo Technical Committees on the development of the sport, driving towards a playing style that exploits world-class water polo strategies and tactics which are suitable for our smaller-built athletes.

3) Performance Targets

i. Top Southeast Asian nation at the age-group/youth level.

4) Team Communication

i. Communicate SAQ policies to all team members (including but not limited to Team By-Laws, Anti-Doping Policy, Member Protection Policies) and complete incident reports of any breaches.

5) Programme Budget

i. To assist the National Head Coach and Technical Director on the preparation of the high-performance budget before each Financial Year.

6) Reports

i. Follow up all incidents and report to National Head Coach and Technical Director and VP (Water Polo) on final outcomes.

ii. Database of athlete performance and progressive updates on National Team players’ performances and training plans

B. JOB HOLDER REQUIREMENTS

1) Experience

o Possess relevant Water Polo coaching certifications.

o Experienced in coaching water polo successfully at major international meets.

o Demonstrates a clear understanding of the issues relating to managing a major national team at an international meet.

o Has the demonstrated capacity to coordinate activities, people and resources and to maintain appropriate monitoring and controls.

o Experienced in dealing with international and national media and press conferences.

o Demonstrates technical knowledge of water polo to enable understanding of specific water polo administrative procedures and technical requirements of the athletes and other officials.

o Has the interpersonal skills and technical expertise to provide an effective link between team members and Championship officials and technical committees.

o Experienced in coaching players successfully at international meets.

o Experienced developing season plans and working with Sports Scientist.

o Experienced in mentoring coaches.

2) Personal Attributes

o Has the interpersonal and management skills to successfully motivate and direct athletes where relevant.

o Works effectively with people and shows respect and sensitivity to their needs.

o Demonstrates a logical approach in weighing up issues and coming to a decision.

o Demonstrates strong written and verbal communication skills and able to provide reports when required.

o Demonstrates ability to handle crisis situations.

o Shows enthusiasm and preparedness to put athlete performance before personal considerations.

o Available to attend all pre-competition meetings, training camps and meets if require.

o Ability to work on weekends.

o Ability to travel overseas.

Singapore Aquatics (SAQ) is the governing body for aquatic sports including swimming, water polo, diving, artistic swimming and open water swimming in Singapore. As a leading National Sports Association, we invite passionate and capable applicants who can contribute to our cause in the following position:

Job Title: Coach Development Manager

A. PRIMARY JOB PURPOSE

The Coach Development Manager will be responsible for the planning and execution of SAQ’s coaching education and development initiatives in line with the direction and objectives of the Association.

B. RESPONSIBILITIES

1. Coach Education and Development

· Maintaining relationships and communications with various stakeholders

· Coordinating with Coach SG to ensure seamless integration of NROC membership requirements and accreditation programming across all platforms.

· Work with the National Head Coach, Technical Director and National Swimming Program Head to assess and develop relevant content for courses and workshops for CoachSAQ.

· Work with National Head Coach, Technical Director and National Swimming Program Head to assess and steer delivery of the courses and workshops for TeachSAQ.

· To co-ordinate and educate SAQ-recognised Coach Developers and Mentors for Coaching Sessions and Workshops.

· Manage and maintain registry of CoachSAQ and TeachSAQ registered coaches.

· Participate in delivery of Level 1, Level 2 and Level 3 Coaching and Teaching streams, including:

i. Onsite assessments and coordination of SAQ Prior Education Waiver program

ii. Liaison for attachment centres for Level 1

iii. Supervise and guide SG Coach Level 1 swimming integrated program coursework and assessments

· To oversee the swimming teachers’ and coaches’ membership services and membership platforms including:

i. Renewals and Validity of membership

ii. Marketing

iii. Resources Development

iv. Maintenance and function of Web Platforms

· Develop a monitoring and evaluation tool for collation of data to track Teachers and Coaches in terms of their potential to move up to higher tiers for continued development

· Advisory capacity / mentor to other coach developers and learn to swim teachers

· Coordinate regular Community of Practice for coaches to facilitate discussions

2. Effective Relationships and Communication with SAQ’s Partners and Stakeholders

· Be the point of contact for the coaches & teachers community.

· Together with the Coach Development Executive, perform customer service and handling enquiries from the public, affiliates, and stakeholders on SAQ’s coach development programs and initiatives.

· Work closely with the SAQ Communications team to make sure SAQ’s coach development programs and activities are promoted across all relevant channels.

· Assist in maintaining communication channels with internal and external stakeholders regarding SAQ’s coach development programs and activities.

3. Others

· Assist in monitoring and refining the Multi-Year Sports Plan.

· Assist in preparing relevant information for SAQ’s Annual Report.

· Assist in preparing the annual Core Data information for Sport SG.

· All administrative matters relating to townhalls/engagements with coaching and teaching community.

C. REQUIREMENTS

§ Diploma/Degree, preferably in Business Administration, Physical Education, Sports Management or any sports-related fields.

§ Minimally NROC level 1 swimming coach certification

§ Demonstrated skill in forming effective working relationships and success in managing individual and group dynamics across a range of key stakeholders

§ Experience in swim coaching and/or club administration of performance and development/participation programs will be viewed favorably.

§ Good understanding of coaching pedagogy.

§ Understanding of the Singapore swimming landscape

§ Demonstrated skills in Microsoft Office and managing databases

§ Willing to work on weekends.

Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving and artistic swimming in Singapore as a member World Aquatics (AQUA). SAQ is charged with the development and education of aquatic players, officials, coaches and volunteers throughout Singapore and with the conduct of competitions and programmes for all levels of participation.

We invite applications for the post of: NATIONAL DIVING HEAD COACH

A. PRIMARY JOB PURPOSE

1. Report to the Sport Director and responsible in supporting the Executive Director. To ensure, that within the guidelines and constraints determined by Singapore Aquatics (SAQ), the head coach is responsible for the overall high-performance organisation and management of the Singapore National Training Squads, including development of the athlete and coaching pathways.

B. JOB RESPONSIBILITIES

1. Effective Relationship and communication with SAQ’s Partners and Stakeholders

Work closely with the SAQ’s partners and stakeholders including SportSG, affiliates, other national federations and sponsors to ensure alignment.

2. Logistical Organisation

Work with the Diving Sports Manager to develop and implement plans to meet the expected needs of the athletes, coaches, officials and support staff before and during the tour. This includes booking of flights, accommodation, entries for meets, provision of meals and transportation. Ensuring team Singapore meets the technical guidelines provided by organisers.

3. Technical Responsibilities

· Overall in charge of the high performance programs of the elite, development and talent ID national diving squads.

· Development of Multi Year Sports Plan, that includes a regenerative pipeline for a national diving program that brings Singapore to a world class level.

· To train local coaches with the ability to prepare athletes for the SAQ programmes.

· Develop and implement coach education/development programmes for coaching community.

· Work closely with the Singapore Sports Institute and National Youth Sports Institute to provide sports science and medicine support for national athletes.

· Visit local diving clubs to study how they operate at a coaching level and develop coaching strategies and athlete development pathways that will help the clubs increase their pipelines and improve from the developmental to the high-performance level.

4. Team Communication

Communicate SAQ policies to all team members (including but not limited to Team By-Laws, Anti-Doping Policy, Member Protection Policies) and complete incident reports of any breaches.

5. Team Budget

To prepare and implement the national high performance team budget.

6. Reports

- Follow up all incidents and report to VP (Diving) and Sport Director on final outcomes.

- Coach reports for overseas trips

- Database of athlete performance and progressive updates on individual diver’s performance and training plans.

C. JOB HOLDER REQUIREMENTS

Experience

· Possess relevant diving coaching certifications. Must be qualified in all aspects of dryland and water overhead spotting harness and hand assisted spotting.

· Experienced in coaching divers successfully at major international meets.

· Have minimum 10 years of coaching experience.

Personal Attributes

· Has the interpersonal and management skills to work closely with team/staff members where relevant.

· Works effectively with people and shows respect and sensitivity to their needs.

· Demonstrates a logical approach in weighing up issues and coming to a decision.

· Demonstrates strong written and verbal communication skills and able to provide reports when required.

· Demonstrates ability to handle crisis situations.

· Shows enthusiasm and preparedness to put athlete performance before personal considerations.

· Available to attend all pre-competition meetings, training camps and meets if required.

· Ability to work on weekends.

· Ability to travel overseas.

· Fluent in written and spoken English.

Please send your detailed resume/cv, stating current and expected salary, to contact@sgaquatics.org.sg. Only shortlisted candidates will be notified.

About Us:

Singapore Aquatics is a member of World Aquatics, Asia Aquatics and South-East Asia Swimming Federation (SEAF).

The objectives of the Association includes:

• to promote, encourage, organise and develop Swimming, Diving, Water Polo, Artistic Swimming, Open Water Swimming and other related aquatic activities in Singapore.
• to organize aquatic events for Swimming, Diving, Water Polo, Artistic Swimming and Open Water Swimming
• to sponsor, support and participate in any national, regional or international competitions Swimming, Diving, Water Polo, Artistic Swimming, Open Water Swimming and other related aquatic activities;

Responsibilities:

As a Coach Development Intern, you will play a pivotal role in managing administrative tasks, ensuring smooth course delivery, workshop coordination, and program support. Your responsibilities will include:

• Course and Workshop Administration: Manage scheduling, registration, and evaluation processes for training courses and workshops.
• Membership Management: Handle membership enrollment, renewals, and maintain accurate records.
• Database Maintenance: Keep precise records and databases of participants, coaches, coach developers, workshop attendees, and National Swimming program participants.
• Participant Support: Provide assistance and support to all stakeholders during course delivery, workshops, and program processes, including addressing inquiries and resolving issues.
• Course Material Preparation: Assist in preparing course materials and instructional aids, such as handouts and visual materials.
• Logistics Coordination: Coordinate and manage logistics for course delivery, workshops, and the National Swimming program, including arranging meeting/training spaces and equipment.

Skills and Qualifications:

• Excellent organizational and project management skills, capable of effectively managing multiple tasks and priorities.
• Strong interpersonal and communication skills, fostering productive relationships with coaches, coach developers, members, participants, and other stakeholders.
• Proficiency in Microsoft Office and other relevant software and technologies.
• Ability to work both independently and collaboratively within a team.
• Basic Creative (Canva, Photoshop, video editing etc)

Personal Attributes:

• Detail-oriented with a strong emphasis on accuracy and quality.
• Proactive and able to take initiative to solve problems and improve processes.
• Flexible and adaptable, with the ability to manage changing priorities and meet tight deadlines.
• Customer-focused, dedicated to providing excellent customer service.
• Positive, enthusiastic, and friendly, even under pressure.

Opportunities for Growth:

At Singapore Aquatics, we are committed to providing our interns with opportunities for professional development and growth. In this role, you will have the chance to:

• Expand your knowledge and skills in course and program administration, workshop coordination, and National Swimming program support.
• Develop your project management and organizational skills, as well as your ability to work with multiple stakeholders and prioritize tasks effectively.
• Gain valuable experience in the delivery of training and development programs and in managing memberships and records.
• Expand your knowledge of the swimming industry and coaching through your involvement with the learn-to-swim community.

If you are passionate about swimming, eager to contribute to the development of coaches and athletes, and excited about the opportunity to grow in a dynamic environment, we encourage you to apply for this internship. Join us at Singapore Aquatics and make a significant impact on the world of swimming.

Application Deadline: 30th November 2023

To apply, please submit your resume and a cover letter outlining your qualifications and motivation for this internship opportunity to elson.eligius@sgaquatics.org.sg

PRIMARY JOB PURPOSE

Within the guidelines and constraints determined by Singapore Aquatics (SAQ), the National Women’s Water Polo Head Coach is responsible for all high performance programmes of the National Women’s Water Polo team as well as working in collaboration with the Technical Director & Vice-President (Water Polo) on the development of the High Performance plan, that includes plans to achieve high performance targets and a sustainable pipeline that enables our players to achieve desired targets at major games and competitions.

Reports to the Technical Director as well as supports the Vice-President (Water Polo) in all matters pertaining to women’s Water Polo in Singapore.

A. JOB RESPONSIBILITIES

1) Effective relationship and communication with SAQ’s partners and stakeholders

i. To work closely with the SAQ’s partners and stakeholders including SportSG, its affiliates, other national federations, and sponsors to ensure alignment.

2) Technical Responsibilities

i. To coach the National Women’s Water Polo team on daily basis;

ii. Responsible for all high-performance programmes of the National Women’s Water Polo team;

iii. To work closely with the Singapore Sports Institute Scientist Support Group on high performance plan to provide sports science and medicine support for national players;

iv. To work, under the supervision of the Technical Director & Vice-President (Water Polo), on the implementation of Continuing Coaches Education (CCE) programmes and the delivery of the technical component of the SG Coach Level 1 & 2 Coaching Course modules in partnership with CoachSG;

v. To work, under the supervision of the Technical Director & Vice-President (Water Polo), on club development by developing coaching strategies and athlete development strategies that will help the clubs to increase their pipelines and improve quality and competency of their women players;

vi. To work with the Technical Director & Vice-President (Water Polo) and the Water Polo Technical Committees on the development of the sport, driving towards a playing style that exploits world-class water polo strategies and tactics which are suitable for our smaller-built athletes.

3) Performance Targets

i. To retain the Silver Medal at SEA Games in 2025

ii. To retain top 4 placing at Asian Games 2026

iii. To win the SEA Games Gold Medal in 2027

4) Team Communication

i. Communicate SAQ policies to all team members (including but not limited to Team By-Laws, Anti-Doping Policy, Member Protection Policies) and complete incident reports of any breaches.

5) Programme Budget

i. To prepare the high-performance budget before each Financial Year.

6) Reports

i. Follow up all incidents and report to the Technical Director & Vice-President (Water Polo) on final outcomes.

ii. Database of athlete performance and progressive updates on National Women Team players’ performances and training plans

B. JOB HOLDER REQUIREMENTS

1) Experience

o Possess relevant Water Polo coaching certifications.

o Experienced in coaching water polo successfully at major international meets.

o Demonstrates a clear understanding of the issues relating to managing a major national team at an international meet.

o Has the demonstrated capacity to coordinate activities, people and resources and to maintain appropriate monitoring and controls.

o Experienced in dealing with international and national media and press conferences.

o Demonstrates technical knowledge of water polo to enable understanding of specific water polo administrative procedures and technical requirements of the athletes and other officials.

o Has the interpersonal skills and technical expertise to provide an effective link between team members and Championship officials and technical committees.

o Experienced in coaching players successfully at international meets.

o Experienced developing season plans and working with Sports Scientist.

o Experienced in mentoring coaches.

2) Personal Attributes

o Has the interpersonal and management skills to successfully motivate and direct athletes where relevant.

o Works effectively with people and shows respect and sensitivity to their needs.

o Demonstrates a logical approach in weighing up issues and coming to a decision.

o Demonstrates strong written and verbal communication skills and able to provide reports when required.

o Demonstrates ability to handle crisis situations.

o Shows enthusiasm and preparedness to put athlete performance before personal considerations.

o Available to attend all pre-competition meetings, training camps and meets if require.

o Ability to work on weekends.

o Ability to travel overseas.

Please send your detailed resume stating current and expected salary to: contact@sgaquatics.org.sg.

Singapore Swimming Association

7 Stadium Drive, OCBC Aquatic Centre, Singapore 397632

Only shortlisted candidates will be notified.

A. PRIMARY JOB PURPOSE

Report to the Operations Director in support of the Vice President of the respective disciplines. To ensure that the administration and operations for international and local events and programmes are efficient and provides the participants, athletes and coaches with the best environment for them to achieve their desired result within the guidelines determined by Singapore Aquatics (SAQ).

JOB RESPONSIBILITIES

1. Administration

· Monitor expenses and ensure compliance (audit governance) with policies of the Association and Sports Singapore.

· Administer the registration process for all SAQ events, programs and projects.

· Administer and support the membership database for all SAQ registered athletes.

2. Organisation of Events, Competitions and Programmes

· Production and delivery of projects and events from proposal to implementation.

· Managing all aspects of event planning, meeting deadlines and budget demands. This will include the pre-event preparations and post-event closing activities

· Coordinate with internal staff, venue management, vendors and others to establish the requirements and serve as liaison to various stakeholders throughout the planning process for all aquatics events and programs

· Provide administrative support and execute all operations aspects for all aquatics events and programs

· Manage the volunteer management framework for association to cater for all aquatic events and programs

· Ensure that all expenditure and expenses are all within budget

· Analyse registration statistics and compile accurate reports whenever needed.

· Conduct surveys with event participants and other stakeholders as appropriate.

· Perform ad hoc duties when assigned

3. Effective Relationship and Communication with SAQ’s Partners and Stakeholders

· Perform customer service and handling enquiries from the public, affiliates, and stakeholders on SAQ events and programme.

· Keep abreast of all activities in the SAQ Calendar and contribute to the updating of the SAQ’s calendar and website.

· Work closely with the SAQ Communications team to make sure events and activities are promoted across all relevant channels.

· Assist in maintaining communication channels with internal and external stakeholders regarding local swim meet matters, updates and initiatives.

4. Marketing and Communications

· Work with the Marketing team to develop appropriate promotional materials, using brand guidelines.

· Promote the event through various marketing channels to attract participants and spectators.

5. Professional Skills, Key Qualities and Other Requirements

• Diploma / Degree, preferably in Business Administration, Physical Education, Sports Management or any sports-related fields.
• Fresh graduates welcome to apply.
• Proficient in MS-Office applications.
• Proficient in WordPress and Hytek Meet & Team Manager Software is an added advantage
• A dynamic and mature person with a strong passion for sports.
• Possess good interpersonal communications and writing skill.
• Confident, reliable and able to front events independently.
• Possess initiative with the ability to prioritize, multi-task and work well under pressure to meet agreed schedules/deadlines
• A can-do attitude with focus on achieving results
• Excellent organizational skills, time management, and meticulous attention to detail
• Strong and resourceful planner
• Flexible approach to work, and the ability to be agile in the requirements of planning and delivering events
• Passionate event planner with at least 1 to 2 years of event management experience is an added advantage
• Willing to work on weekends and extended working hours during events / competitions period

Please send your detailed resume stating current and expected salary by 16thOct 2023 to: contact@sgaquatics.org.sg.

Only shortlisted candidates will be notified.