Total 57 Administrative / Clerical job vacancies in Menara JCorp, Jalan Tun Razak Kuala Lumpur

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Reconcile variety of accounting documents such as invoices, employee claims & etc.
• Hands on bookkeeping, responsible for full set of accounts & yearly audit.
• Handle and manage all aspects of accounting matter.

Requirements:

• Possess at least a Diploma in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Good interpersonal skills with positive working attitude, high self-initiative, able to work independently & professionally.
• Required skill(s): Accounting software: MYOB, MYSQL.

Perks & Benefits

• Personal development opportunities

Job Title: Warehouse Administrator

Location: Jalan Kuching

Job Type: Full-time

*Responsibilities:*

- Coordinate with customers to receive and process orders, and arrange shipments accordingly.

- Utilize computer skills for basic data entry tasks

- Inspect received goods for correct quantity and quality, and record any damaged items.

- Maintain accurate records of incoming and outgoing stock.

- Conduct monthly stock takes to ensure stock balance accuracy.

- Handle other duties as assigned from time to time.

*Requirements:*

- Experience in warehouse operations is preferred.

- Proficiency in basic computer skills and data entry.

- Knowledge of AutoCount System is advantageous.

- Ability to work independently and as part of a team.

- Availability to work Monday to Friday, from 9am to 6pm.

*Benefits:*

- EPF, SOCSO, EIS contributions.

- Sick leave, annual leave, and medical allowance provided.

- Body check-up benefits.

- Performance bonus or year-end bonus

*How to Apply:*

If you are interested in this position and meet the requirements above,

please contact us at 016-948 3482, or send your resume to aiwen.lim@apisolutions.com.my.

職責：

• 管理總經理的日常辦公室任務
• 預約和旅行安排，協調業務安排、行程、會議記錄和一般信件。
• 依指示為海事處處理個人和私人/機密事務
• 了解重要交付成果的優先順序，維護準確的日曆
• 擔任董事總經理處理內部和外部詢問的聯絡人
• 進行研究、收集和分析數據，為總經理準備報告和文件
• 監控、篩選、回應和分發傳入通信
• 使用 Word、Excel 和 PowerPoint 起草高級簡報、通訊和文檔

要求：

• 必須擁有至少 2 年私人助理或秘書職位的工作經驗。最好有在主任辦公室處理各種任務的豐富經驗。
• 至少擁有商業研究文憑或更高學歷或認證將被視為一種優勢。
• 強大的組織能力、對細節的關注和極高的準確性，特別是對截止日期的關注
• 優秀的寫作、校對和編輯能力
• 能夠對公司資料和資訊保密
• 精通 MS Office 套件和 Outlook
• 高度組織化的工作方式和出色的人際交往能力
• 充滿活力的個性和積極進取的態度
• 非凡的多工處理能力與組織規劃能力
• 高度負責，具有優秀的職業道德和高度的誠信
• 優先考慮具有主動性和適應性的個性
• 有自己的交通工具，願意出差，願意加班
• 具備泰語讀、寫、說能力者優先

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 公司旅行
• 醫療保險
• 個人發展機會

Responsibilities:

• Manage the day-to-day office task of the Managing Director
• Making appointments and travel arrangements, coordinating business schedules, itineraries, minutes of meetings and general correspondence.
• Handling of personal and private/confidential matters for the MD as instructed
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Act as a liaison for the Managing Director for internal and external inquiries
• Conduct research, collect and analyze data to prepare reports and documents for Managing Director
• Monitor, screen, respond to and distribute incoming communications
• Draft high-level presentations, communications and documents using word, excel and PowerPoint

Requirements:

• Must possess minimum 2 years working experience as Personal Assistant or secretarial position. Preferably sound experience in handling various task in Director’s office.
• Posses at least Diploma or higher in Business Studies or certification would be considered an advantage.
• Strong organizational skills, attention to detail, and very high level of accuracy with particular attention to deadlines
• Excellent writing, proof reading and editing skills
• Ability to maintain confidentiality surrounding company materials and information
• Proficient in MS Office Suite and Outlook
• Highly organized work style with excellent interpersonal skills
• An energetic personality with can do attitude
• Extraordinary ability to multitask, organizational planning skills
• Highly accountable with excellent professional work ethics & high-level integrity
• Preferred a self-initiative and adaptability personality
• Posses own transport and willing to travel and willing to work overtime
• Ability to read, write and speak Thai language is advantage

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Company trips
• Medical insurance
• Personal development opportunities

1. Generate sales invoice and official receipts.

2. Manage company's cash flow, process claims and payables.

3. Perform all general accounting functions in order to produce full set accounts.

4. Ensure the accuracy of the trial balance and general ledger, including maintaining and reconciling all balance sheet accounts such as fixed assets, account payable, deposits, client accounts and bank accounts.

5. Assist in the implementation and improvement of business process, work procedures and internal control measures to ensure proper internal control is in place.

6. Ensure adherence to company's policies and SOP.

7. Any other ad-hoc tasks and responsibilities.

Perks & Benefits

• Nearby public transport
• Personal development opportunities
• Travelling Allowance
• Birthday Leave

Job Perks

• ⁠Projects incentives, annual bonus and increments!
• Annual company trip / team building. 
• Friendly working environment, working hours are 9.30am-5.30pm. 

Responsibilities

• Responsible the day to day administration and accounting updates. 
• To prepare management report, sales report and any other related report requested by superior or management.
• Assist in monthly/quarterly/year-end closing
• Handle any other tasks and/or ad-hoc assignments given in the realm of accounting and finance as required by Management from time to time.
• Training will be provided
• Able to work independently and in a team, proactive, self-driven / motivated and result oriented

Requirements

• Candidate MUST be able to speak and write in Chinese as we need to deal with clients and suppliers from China. 
• Candidates must possess at least Diploma/Degree in Administration/Management/ Accounting/ Finance or equivalent.
• Knowledge in Excel, Word and Power Point.
• Able to work independently and in a team, proactive, self-driven / motivated and result oriented
• Fresh graduates are welcome to apply!

Duties and Responsibilities:

• Provide administrative support to ensure efficient office operation.
• Perform in general administrative functions and employee relations tasks.
• Maintain office stationery stock records and other necessary supplies regularly.
  Liaise with panel insurance agent for all types of insurance policies renewal, latest update listing of employees status-change, insurance claims submission etc.
• Keep track and monitor all agreements and licenses records to ensure in time renewal and update the related schedules for status-change.
• Assist in recruitment process such as vacancy advertisements and job interview arrangement.
  • Collect and compile information needed for payroll process such as leave applications, overtime records and attendance records.
  • Track and monitor leave records and leave applications.
  • Work closely with other departmental support functions as well as branches support functions for assigned tasks.

Skills and Requirements:

• Have good interpersonal skills.
• Ability to work with minimal supervision.
• Proficiency in MS Office.
• Ability to multitask and prioritise work, be resourceful and proactive with good common sense and also a sense of urgency.

Perks & Benefits

• Bonus
• Allowance (travel stipends, transportation, etc.)
• Convenient parking spot
• Nearby public transport
• Central location
• Medical insurance

Assistant Company Secretary or Secretarial Senior

Qualification: The following qualifications are preferred:

1. Associate Member of MAICSA, or/and

2. Member of MACS, or/and

3. Chartered Accountant (M), or/and

4. LS issued by SSM, or/and

5. Those with professional company secretarial experiences will also be give consideration.

Job Description:

1. Manage a portfolio of clients in all aspects of company secretarial functions including preparation of various resolutions and statutory forms/registers, to always ensure statutory and corporate compliance.

2. Assist in special assignments with fellow professional team members as and when the required such as liquidation, consultancy, due diligence, corporate exercises, restructuring etc.

3. At least 3-5 years working experience in company secretarial field. [Note: with exposure in public listed companies experience will have an added advantage]

4. Working knowledge in company secretarial practices and Companies Act 2016 preferred. [Note: Exposure in corporate governance and other rules etc. will have an added advantage]

5. Secretarial software literate, good interpersonal & communication skills, and work under minimum supervision.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Personal leave
• Open culture
• Fitness membership

Havil International School has a vacancy for the full-time position of Admin & Exam Coordinator. We are looking for an individual who has a strong work ethic, immense willingness to learn, and will shoulder responsibility faithfully.

This job will entail:

Administrative Tasks

• Dissemination of general information to staff
• Timetabling: Teacher Schedules and Class/After-School Schedule
• Teacher Duties (ECA, Moral/Chapel, Lunch/Break Duties)
• Drafting School Calendar & Events Calendar

Professional Development

• Coordinate Internal and External Training
• Registration for Staff Development - Cambridge/Subject-related training
• Logistics for teacher's training days (i.e. disseminate schedule/agenda/location/guest speakers)
• Logistics for ongoing Staff Development (i.e. disseminate schedule/agenda/location/guest speakers)
• Promote Professional Development events
• Budget, Timing, Correspondence

Examinations & Student Progress

Exam Coordination (Internal & External Exams)

• Calendar & Coordination: Deadlines, proofreading, editing, submission, printing
• Exam-related Training
• Invigilation Schedule & Coordination
• Grading and Reporting
• Review of any special accommodation/arrangements
• Retakes/Remarks/Review of Grades (if necessary)

IGCSE Exams (External)

• Subject Selection & IGCSE Information Day
• Comply with CIE Guidelines & Regulations for Administering Cambridge exams
• Exam registration and correspondence
• Exam Timetable
• Exam Guidelines/Reminders for Students
• Coordinate with internal examiners (i.e. oral/coursework modules)
• Packing and despatch
• Results Day

Progress Reports

• Proofreading remarks
• Submission, editing, printing
• Dissemination

School Leaving Certificate

• Coordinate with Admin
• Compile remarks from Teachers
• Parent Feedback

Reporting

• Collate data and present a summary of student achievement and progress analyses to be used in Professional Development, Key Stage & Management meetings

Academic-Related Events/School Competitions

• Event Planning (to support academic staff)
• Logistics - bookings, scheduling, communication
• Promoting Events - Invitations, Posters, Social Media Updates
• Consent Forms for events
• Consolidation of feedback after event

Student Affairs

• Involvement in preparing/overseeing Student Certificates, Rewards, Incident Reports/Records, etc.

Qualifications/Skills:

• Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, and/or Master's Degree, in any relevant field.
• At least 1 year(s) of working experience in the related field is required for this position.

If you would like to apply for this position, you may apply via the job portal, or send your cover letter and resume to hr@havil.edu.my.

Due to the high volume of applications we receive on a daily basis, we regret to inform you that only shortlisted candidates will be notified.

Perks & Benefits

• Employee equity
• Nearby public transport
• Central location
• Regular team activities
• Company trips
• Paid training and development

JOB DESCRIPTION

FINANCE DEPARTMENT

• Candidate who has experience using "Auto Count Accounting" System will be advantage.
• Having knowledge in (MBB,CIMB BIZ CHANNEL and HONG LEONG online systems) is an advantage.
• Candidate must have experience in doing reconciliation, month end closing accounts and also produce monthly managements accounts.
• Must have knowledge in both payable and receivable accounts.

TENDER ADMIN

• Able to attend tender briefings or prepare documents.

• To assist in participating Government & private tenders Manually also using

• Eperolehan,Tender Wizard,Tender Direct,Sennego.(knowledge in this field is an added advantage)

• On Job Training will be given.

REQUIREMENTS

• ISO 9001:2015 knowledge will be an advantage for this application.
• Requires skills (s) : payroll administration, payroll software, MS Office basic accounts.
• Requires language(s) : Bahasa Malaysia & English.
• Applicants must be willing to work in Sentul (Kuala Lumpur).
• Experience working at "Security Company" will be more advantage.
• "Preferably to start work immediately"

Perks & Benefits

• Comprehensive Staff Benefit (EPF, Socso, EIS etc)
• Personal Leave (Annual, Medical, Matenity leave etc.)
• Nearby public transport (LRT Sentul Station)
• Formal dress code
• Personal development opportunities

職位描述

財務部門

• 有使用「自動計數會計」系統經驗的候選人將優先。
• 擁有（MBB、CIMB BIZ CHANNEL 和 HONG LEONG 線上系統）的知識是一個優勢。
• 候選人必須具有對帳、月末結帳以及每月管理帳目的經驗。
• 必須了解應付帳款和應收帳款。

招標管理員

• 能夠參加招標說明會或準備文件。

• 協助參與政府和私人招標手動也使用

• Eperolehan、Tender Wizard、Tender Direct、Sennego。

• 將提供在職培訓。

要求

• ISO 9001:2015 知識將成為此應用的優勢。
• 需要技能：薪資管理、薪資軟體、MS Office 基本帳戶。
• 需要語言：馬來語和英語。
• 申請人必須願意在冼都（吉隆坡）工作。
• 有「保安公司」工作經驗者優先。
• “最好立即開始工作”

津貼和福利

• 綜合員工福利（EPF、Socso、EIS 等）
• 事假（年假、病假、產假等）
• 附近的公共交通（輕軌冼都站）
• 正式服裝要求
• 個人發展機會

職位描述：

• 工作範圍將與行政支援和採購流程相關。
• 準備成本會計/報價/發票/日常管理任務。
• 產品採購/採購。
• 安排交貨 - 監控訂單以確保及時交貨。
• 制定和實施採購策略，評估供應商，並為公司談判合約。
• 管理庫存控制以評估和調節庫存要求，並審查產品品質以確保其符合要求的標準。
• 與現有和潛在供應商保持良好的關係，並管理成本會計。
• 負責採購、談判和購買材料和服務。
• 評估供應商的報價以確保其符合技術和商業規格。
• 負責日常營運採購需求，例如規劃、發布和跟進採購訂單交付和發貨時間表。
• 與供應商就交貨期、成本、品質進行談判，為公司取得最大利益。
• 管理供應商以實現與成本、交付績效、進度和品質相關的目標。
• 根據訂單要求規劃、準備和處理採購訂單，以避免供應中斷。
• 完成採購訂單的附件、比較表和材料文件以供主管審核。
• 管理、監控和維護庫存
• 處理與採購相關的行政職責，包括監控和追蹤訂單以確保物品及時交付，並確保記錄保持最新。
• 符合 PO、DO 和發票，如有不符則提出查詢
• 處理任何詢問的辦公室電子郵件，並向各方撰寫或回覆任何電子郵件。
• 不時執行直接上級指派的臨時職責。

角色要求總結：

• 該職位需要 2 年相關工作經驗
• 該角色所需的工作權限

津貼和福利

• 醫療索賠
• 個人發展機會

Job Description:

• Job Scope will be related to either Administrative Support and Purchasing Process.
• Prepare costing / quotation / Invoice / Daily admin task.
• Purchasing / Sourcing of product.
• Arrange delivery - Monitor orders to make sure timely delivery.
• Develop and implement purchasing strategies, evaluate suppliers, and negotiate contracts for the company.
• Manage inventory control to assess and regulate inventory requirements, and review product quality to ensure it meets required standards.
• Maintain good relationships with existing and potential suppliers, and manage costing.
• Responsible to source, negotiate and purchase materials and services.
• Evaluate vendor's quotation to ensure that they are in line with the technical and commercial specifications.
• In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Order delivery & shipment schedule.
• Negotiate with suppliers on lead-time, cost and quality so as to obtain the maximum benefit for the company.
• Manage suppliers to meet objectives related to cost, delivery performance, schedule and quality.
• Plan, prepare and process purchase orders according to order requirements to avoid supply interruption.
• Completes the Purchase Order’s attachment, comparison sheet, and material files for Director review.
• Manage, monitor, and maintain stock inventory
• Handle administrative duties relating to purchases, including monitor and track orders to make sure item timely delivery, and ensuring records are kept up to date.
• Matching PO, DO and invoices and raise query if there is any discrepancy
• To handle an office email for any inquiry and to write or reply any email to the respective parties.
• Perform ad-hoc duties assigned by the immediate superior from time to time.

Summary of role requirements:

• 2 - years of relevant work experience required for this role
• Working rights required for this role

Perks & Benefits

• Medical Claims
• Personal development opportunities

Job Tasks

- Support administrative tasks such as RFP/RFQ work creation, storing SOW/contract documentation correctly, and price consolidation and analysis and communication support.

- Liaising on a day-to-day basis with Service Delivery Manager (SDM)/ vendors in relation to project acquisitions.

- Research and recruit potential new partners/suppliers in the region

- Handle general administrative tasks like data entry and maintain partner databases, records, reports and spreadsheets

- To undertake such other duties as may from time to time be assigned by the Partner Manager, APAC

Our Requirements

- You have an admin background and at least 1-2 years of experience

- Good English communication skills both written and verbal

- Good administration skillsets and proficient in MS Office & Excel

- Determination, autonomy, self-driven and personal motivation are terms that define you. - Willing to work hard and under pressure

- You are flexible, can support an important workload, and are open to new organizational techniques.

- You like team working and contact with the staff as well as the clients.

- Detail oriented and meticulous, with an understanding of and commitment to diversity and inclusion.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Requirements:

• Candidate must possess at least a Professional Certificate, Diploma,
• Advanced/ Higher/ Graduate Diploma, Engineering/ Business Studies/ Administration/ Management, Secretarial, Finance/ Accountancy/ Banking/ Project Human Resource Management or equivalent.
• Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
• Required language(s): Bahasa Malaysia, Chinese, English
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Secretarial/Executive, Enginering background or equivalent.
• 1 Full-Time position(s) available.

General Scope:

The Project Secretary plays a pivotal role in overseeing and coordinating the administrative and documentation aspects of construction and consultancy projects. This position demands exceptional organizational skills, meticulous attention to detail, effective communication, and a fundamental understanding of contract law.

Qualifications and Skills:
 
Proven experience in project management and administration, with a fundamental understanding of contract law.
Strong organizational and communication skills.
Exceptional attention to detail and the ability to manage complex documentation.
Proficiency in project management software and Microsoft Office applications.
Knowledge of industry standards and processes in construction and consultancy.
Professional qualifications in mechanical engineering are preferred.
Previous experience in ISO auditing is a plus.
 
This job description outlines the critical responsibilities of the Project Secretary role for construction and consultancy projects. It underscores the importance of meticulous planning, adherence to contractual obligations, and effective communication, with a special focus on the essential skill of understanding contract law to ensure project success and compliance.

Perks & Benefits:

• Personal leave