Total 122 Senior Executive level Full-time Administrative / Clerical job vacancies in D27 Yishun, Sembawang

Key Responsibilities:

1. Administrative Support:Provide comprehensive administrative support to the sales team, including managing calendars, scheduling meetings, and handling correspondence.
   Assist in preparing and organizing documents, reports, and presentations related to grant applications, proposals, and project management.
   Maintain accurate and up-to-date records of client interactions, project milestones, and related documentation.
   
2. Client Communication and Relationship Management:Serve as a primary point of contact for clients, responding to inquiries, scheduling meetings, and coordinating communication between clients and consultants.
   Assist in preparing client proposals, contracts, and agreements, ensuring accuracy and compliance with company policies.
   Foster positive relationships with clients through professional and courteous communication and proactive support.
   
3. Grant Management Assistance:Support the application process by assisting with research, documentation, and data collection for proposals.
   Help maintain grant databases and tracking systems to monitor application deadlines, funding opportunities, and project progress.
   Assist in preparing reports, budget summaries, and other documentation required for documentation compliance and reporting.
   
4. Office Operations Support:Provide general office support tasks, such as managing office supplies, coordinating office maintenance, and handling incoming calls.
   Assist with scheduling and logistics for meetings, conferences, and events, both internally and externally.
   Collaborate with team members to streamline administrative processes and improve office efficiency.
   
5. Documentation and Recordkeeping:Ensure accurate and organized filing systems for grant-related documentation, both electronic and physical.
   Assist in maintaining confidentiality and security of sensitive information, including client data and proprietary documents.
   Support in updating and maintaining company policies, procedures, and templates related to grant consultancy services.
   

Requirements:

• Diploma / NITEC or equivalent
• Proven experience in an administrative role, preferably in a consultancy or nonprofit environment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize workload effectively.
• Excellent communication skills, both verbal and written, with a professional and customer-focused approach.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
• Knowledge of grant management processes, funding sources, and nonprofit sector is advantageous.
• Ability to work independently with minimal supervision and collaborate effectively within a team environment.

The Administrative Assistant plays a vital role in supporting the operations of the grants consultancy company, contributing to the success of grant projects and client relationships through efficient administrative assistance and professionalism.

Roles & Responsibilities

Handle full/partial sets company account, maintain a documented system of accounting policies and procedures.
Monthly account closing and management reporting
Actively involved in the new ERP system
Keep track of inventory inflow and outflow
Provide administrative support to Sales & Service Department
Assist HR in Updating & maintaining employee benefits, employment status & similar records
Handle general office administrative matters or any other ad-hoc duties assigned

Job Requirements:

At least 1 to 2 years of relevant working experience
Knowledge and proficiency in accounting technology software and databases and other business intelligence software
Bilingual in English and Chinese as required to liaise with Mandarin-speaking customer and colleagues
Strong time management and prioritization skills
Excellent communication
Hardworking and genuine personality

Job Description:

We are seeking a highly organized and empathetic Admin Executive to join our team. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our funeral services.

Key Responsibilities:

- Perform general administrative duties, including answering phones, managing emails, and maintaining office supplies.

- Coordinate and schedule appointments and meetings.

- Assist with the preparation and processing of necessary documentation for funeral services.

- Maintain accurate and organized records and files.

- Support the funeral operations team with logistical arrangements.

- Liaise with families, vendors, and service providers to ensure seamless service delivery.

- Handle sensitive and confidential information with the utmost discretion.

- Provide compassionate and respectful assistance to grieving families over the phone and in person.

Qualifications:

- Singaporean or Singapore Permanent Resident (PR) only.

- Strong organizational and multitasking skills.

- High level of empathy, compassion, and professionalism.

- Excellent communication and interpersonal skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Ability to work effectively in a fast-paced and sensitive environment.

- Prior experience in administrative roles is a plus, but not required.

- Proficiency in multiple languages is advantageous.

Why Join Us:

- Be part of an award-winning team known for excellence and compassion.

- Work in a supportive and respectful environment.

- Opportunity to make a meaningful impact in the lives of grieving families.

-Flexi work arrangement

How to Apply:

If you are passionate about providing compassionate administrative support and want to be part of a team that makes a difference, we invite you to apply. Please send your resume and a cover letter detailing your suitability for the role.

Join us at Embrace Funeral Services Pte Ltd, where empathy and professionalism are at the heart of everything we do. Together, we can help families navigate their most difficult moments with grace and dignity.

Job Descriptions:

· Prepare quotation, job sheet, invoice & checklist for customer

· Answering incoming calls

· Provide administrative support to Project Team

· Handling and manage of email

· To monitor and follow up project-related submission

· To consolidate service reports/checklists and keep proper records

· Ensure proper documents of all records

· Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· Minimum Two years of related working experience

Admin Executive

Job Responsibilities

· Handle full spectrum of support and administrative works for all mobility project site and attend to clients/sub-contractors on all administrative

· Document control for project department

· Management reporting and assist in audit activities

· Assist in applying government permits

· Assist Admin/HR Department with workers’ timesheet matters

· Advising on procurement strategy and sourcing for required material and suppliers

· Perform other ad-hoc duties from the Management

Requirements

· Candidate must possess at least GCE “O” level, Diploma/Degree in Human Resource Management / Business Administration or equivalent.

· At least 2 years (s) of working experience in construction industry

· Knowledge of AutoCad is an advantage

· Able to start work immediately or within short period

· Self-motivated, energetic and independent

· Able to work in fast paced environment with accuracy

Roles & Responsibilities

• Preparing and issuing of invoices for billing purposes.

- Data entry for invoice received

- Manage monthly payroll of workers’

- Arrange accommodation, transport, attendance record, register courses for staff and workers. Updating workers particulars periodically etc.

- General administrative duties, such as answering phone calls, opening letter box, filing of documents, ordering of stationery.

- Prepare monthly payment to supplier

- Any other ad-hoc task assignedFiling documents and generate invoice from system

• Simple computer processing skills is required

• This is a 5.5 days work

• Adhoc administrative duties

Responsibilities:

• Reply email, answering telephone calls & enquires

• Prepare Quotation, Invoice, Credit Note, Tender Forms and apply Permit To Works; manage other general administrative tasks.

• Record and write minutes for administrative and operations monthly meetings.

• Sourcing quotes from vendors or subcon

• Handle administrative duties including proper organisation of records/data keeping

• Develop and implement procedures, policies, and office administration systems.

• Ensure timeliness and accuracy in all scopes of work.

• Assist in organizing and coordinating company events.

• Monitor and restock office supplies as needed.

• General administrative duties, clerical work and any other ad-hoc tasks assigned by the superior

• Work day : 5 days work week

Requirements:

• Diploma in any field

• Minimum 2 years of relevant working experience in administration

• Ability to work in a team

• Have a strong initiative and self -motivated with good learning mindset

• Ability to work well in a fast paced working environment

Foreigners welcome

On-The-Job training will be provided.

Company Benefits : Annual Leave (14 Days), Medical Benefits

• Preparation and compilation of reports
• Prepare quarterly GST submissions
• Perform checking on invoicing & petty cash
• Prepare payments related document
• Perform full spectrum of administrative tasks to the Directior
• Assist with HR matters
• Assist with handling call enquires
• Overseeing office admin operating include handling email, phone calls & client enquires
• Maitaining the documentation accurate and up to date records
• Handling administrative aspects of HR such as the attendance record, leave, payroll etc
• Other adhoc duties as assigned
• Only Singaporean

1. To Assist Head of Sales in developing, planning, executive and monitoring marketing activities.

2. Assist in Managing website, social media planning for marketing activities.

3. Assist in planning Sales Target and ensuring that they are achieved.

4. Manage marketing department budget.

5. Manage all product related information update on website.

6. Develop and maintain a social media program.

7. Update and maintain all corporate presentation materials

8. Monitor and report on the effectiveness of marketing activities

9. Assist in managing relationships with external vendors and partners

10. Perform administrative and any other ad hoc duties when assigned

About Us:

Carnival Wiz Pte Ltd is a premier provider of carnival supply rentals, dedicated to delivering high-quality equipment for events, festivals, and parties. Our goal is to bring joy and excitement to every occasion with our exceptional products and outstanding customer service.

Job Description:

We are looking for an organized and detail-oriented Administrative Executive to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

• Manage and organize office operations and procedures

• Handle incoming calls, emails, and other correspondence

• Maintain and update company databases and records

• Coordinate and schedule meetings, appointments, and travel arrangements

• Prepare and distribute meeting agendas, minutes, and other relevant documents

• Assist with inventory management and ordering of office supplies

• Process invoices, receipts, and other financial documents

• Support the sales team with administrative tasks, including preparing quotations and contracts

• Maintain a filing system for both electronic and physical documents

• Assist in the preparation of regularly scheduled reports

• Provide general support to visitors and clients

• Order materials and food supplies on a weekly basis

Qualifications:

• Proven experience as an Administrative Executive, Administrative Assistant, or in a similar role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Familiarity with office management systems and procedures

• Ability to multitask and prioritize work effectively

• Attention to detail and problem-solving skills

• High degree of professionalism and confidentiality

• Ability to work independently and as part of a team

• Experience in the event rental industry is a plus

What We Offer:

• Competitive salary

• Comprehensive benefits package, including health insurance and corporate discounts

• Opportunities for professional development and career advancement

• A supportive and collaborative work environment

• The chance to be part of a fun and dynamic industry

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

• Assist in project team/technician support
• Assistance in preparation of tender, quotation in related of contracts/job
• Arranging for site survey
• Call up/source of supplier to deal with good pricing in goods & etc
• Prepare claim, progression, submission such as air-con's warranty & etc
• PO/DO/Sales invoice preparation/filing
• Schedule/ fulfill the aircon & project's timing & deadlines
• Arranging manpowers at jobsite daily with staffs/ management
• Handle/follow up on complains and after-completion services
• Updating daily and following/filing up of paper work of projects
• Prepare/Update sales report, expenses report
• Any other duties assigned by Operation Manager

Job Purpose:

Warehouse Operations administrative activities for Logistics. Responsible for all warehouse transactions using MS Office and SAP System, for receiving, locating, storage and retrieval of product for the Service Operations warehouse. Working closely with transport, warehouse, cross department, and management team. Ability to multi-task and perform under pressure. High level of accuracy and commitment is required.

Job Description:

• Assist in maintaining of all HACCP related records
• Daily 3PL warehouse stocks withdrawal (Storbest, Mandai Link, Tian Sheng and Flow)
• Printing of pickling list, data entry and posting.
• Communicating and coordinating with internal departments on logistics and stock inventory related matters etc.
• Conversion and printing of invoices and proper filing.
• Receiving goods on local purchase and external warehouse transfer.
• Responsible for all stationery requirements for the logistics department.
• Carry out warehouse administrative tasks and follow operational directive.
• Warehouse related administration documentation.g and repository management.
• Scanning and repository management.
• Ensure all incoming goods to be received in the SAP System and in accordance with procurement instruction or information, and according to the company policies.
• Maintaining inventory records, reporting relevant information, and preparing any necessary documentation.
• Maintain a safe, clean, and tidy office environment.
• Perform any other ad-hoc duties as and when assigned by superior.

Requirement :

• Proficient in MS Office
• Hands on SAP experience will be an advantage
• At least 1 year in administration work in warehouse, supply chain in manufacturing, and distribution industry
• Effective communication with fellow team members
• Flexible to work 5.5 work week (alternate Saturday)

Job Purpose:
Select Group is growing our Catering division and we are looking for individuals who are passionate about the F&B industry to join our Sales team.

Job Scope:

• Attending to customers and processing of daily contracts orders
• Tallying of daily event orders
• Liaising with Accounts department for payments receivable
• Submission of invoices on various sales platforms
• Ordering of equipment from supplier/vendors for catering events
• Consolidation and calculation of Payment for Tingkat services
• Any other Ad-hoc Administrative duties, such as stationery ordering when necessary
  

Skills/Qualifications:

• Minimum one year of experience in telemarketing, customer service or other related experience
• Outgoing, cheerful and self-motivated
• Able to work in a fast-paced environment
• Team player and good customer service skills
  

Job Description & Requirements

ShopGifts is one of the best corporate gifts suppliers in Singapore, offering a wide range of exciting products.

In ShopGifts, we help companies/individuals find the perfect gift effortlessly. Our clients are mostly B2B and we're able to share unique/popular gifts based on client's request/requirement. You can view more info on www.shopgifts.sg

Please check our available positions:

Admin Executive

Job Description

• To perform office administrative operation, control and monitoring
• Liaising with customers, suppliers and service providers as when required for Account Receivables/Account Payables matters
• Reconciliation of bank accounts for all entities
• Payroll and all associated administration (Will be taught)
• Submission of staff claims to government websites (Eg: Reservist make-up claims, Maternity Leave, Government paid childcare leave) (Will be taught)
• Assisting with all other admin & ad-hoc related duties

Job Requirements:

• Bilingual in English and Mandarin
• Able to thrive in a lively and fun team setting.
• Willing to learn
• Good team player and positive attitude
• Independent and able to multi-task