Total 15 Senior Executive level Administrative / Clerical job vacancies in Bandar Puchong Jaya

Job Descriptions:

• Liaise with internal & forwarder for shipping rate, shipping schedule and term
• Prepare duty exemption approval, LOI or LOA to forwarder to release goods from port
• Prepare invoice, delivery order, packing list and shipping instruction and summit to forwarder for custom declaration
• Provide invoice, delivery order, shipping instruction & etc and summit to forwarder for K1 declaration at custom
• Perform online Ministry of International Trade and Industry Malaysia for application of certificate of origin and cost of analysis
• Apply for exemption on imported goods or machinery, upon issuance of PO to supplier
• Ensure LMW regulation is followed by internal consistently
• Consistently updating direct superior on ad hoc issue or abnormality in shipping documentation
• Any other duties as required and assigned by the Management

Requirements:

• At least a Professional Certificate, Diploma, Advanced/Higher/ Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/ Administration/Management, Logistic/Transportation or equivalent
• Proficient in Microsoft Office
• Knowledge in imports / exports business and documentation
• Well versed knowledge in LMW licensing requirement
• Team workers who are enthusiastic, customer-focused with initiative
• Able to liaise with custom officer/forwarder on custom requirement

Perks & Benefits:

• Allowance (transportation, etc.)
• EPF, Socso and EIS
• Annual leave, medical leave
• 5 days work (Mon-Fri ; 8am-5.30pm)

職位描述：

作為客戶兼行政主管，您將在管理我們的財務記錄和支援我們辦公室的行政職能方面發揮關鍵作用。該職位需要高度的準確性、出色的組織能力以及在快節奏環境中同時處理多項任務的能力。

主要責任：

• 維護和更新財務記錄，包括應付帳款和應收帳款、薪資以及日常財務條目和對帳。
• 協助準備財務報告、預算和預測。
• 處理行政任務，例如安排會議和管理信件。
• 與外部供應商和服務提供者協調。
• 確保遵守公司政策和法律要求。

資格：

• 會計、工商管理或相關領域的學士學位。
• 擁有豐富擔任客戶主管、行政主管或類似職位的經驗。
• 熟練會計軟體和MS Office Suite（尤其是Excel）。
• 較強的組織能力和多任務處理能力。
• 優秀的口頭和書面溝通技巧。
• 注重細節和解決問題的能力。
• 能夠獨立工作並作為團隊的一部分。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 醫療保險
• 事假
• 個人發展機會

Job Description:

As an Account cum Admin Executive, you will play a pivotal role in managing our financial records and supporting the administrative functions of our office. This role requires a high level of accuracy, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Maintain and update financial records including accounts payable and receivable, payroll, and daily financial entries and reconciliations.
• Assist with the preparation of financial reports, budgets, and forecasts.
• Handle administrative tasks such as scheduling meetings and managing correspondence.
• Coordinate with external vendors and service providers.
• Ensure compliance with company policies and legal requirements.

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• Proven experience as an Account Executive, Admin Executive, or in a similar role.
• Proficiency in accounting software and MS Office Suite (especially Excel).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Medical insurance
• Personal leave
• Personal development opportunities

The Senior Admin cum Customer Service Executive will be responsible for providing administrative support in the daily general admin functions and handle customer service tasks. The personnel will oversee the front office, dispatch, office inventories, facilities maintenance services and customer service functions.

Responsibilities:

1. Administration

• In charge of requesting quotations and preparing purchase orders (PO).
• Responsible for the building and facilities maintenance support and services which include managing contractors in service, repair and renovation work.
• Assist in outsourcing dispatch, overseeing cleaners, gardening services, pest control and any other services related to providing a comfortable working space.
• To coordinate in purchasing office equipment and supplies as well as monitor the deliveries from vendors and suppliers for pantry stock and stationery, photocopier paper, toner etc.
• To ensure timely renewal of company licenses (WRTA- every 2 year) and business license - every year)
• Assist in administrative tasks, which include obtaining stamping from LHDN via the online portal, providing company mobile phones to employees, following up with the Finance department on the payment, generating or replying to emails etc.
• To assist in any other ad-hoc tasks from time to time.

2. Customer Service

• Serve as the initial point of contact for VIP customers regarding digital photography & camera repair or service requests.
• Greet and welcome VIP customers in a professional and friendly manner to establish a strong rapport with customers, understand their needs and concerns.
• Conduct initial diagnostics to identify issues and assess repair requirements. (Don’t worry, we've got in-house trainings for you)
• Collaborate with technical teams to ensure accurate diagnosis and efficient resolution of issues.
• Monitor and update VIP customers on the status of their repairs, ensuring transparency and communication throughout the process.
• Prioritize VIP customer requests and escalate urgent matters as needed.
• Maintain accurate records of VIP customer interactions, repairs, and service history.

 Requirements:

• Minimum Diploma / Degree in Business Administration, Business Studies, or equivalent.
• Minimum 3 years of related working experience in Admin and Customer Service, with proven experience in administrative, facilities management and customer service. 
• Possessing digital photography & camera technical knowledge is an added advantage.
• Proficient in Microsoft Office applications.
• Strong organizational, problem-solving skills and time-management skills.
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team.
• Willing to learn, responsibility, and self-discipline.

If you are a highly motivated and experienced Senior Admin cum Customer Service Executive with a proven track record of success, we encourage you to apply for this exciting opportunity.

Perks & Benefits

• Above standard EPF Employer Contribution
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport (LRT Taman Jaya)
• Medical & Insurance coverage
• Open culture
• Personal development opportunities
• Dental insurance
• Fitness membership

高級管理員兼客戶服務主管將負責在日常一般管理職能中提供行政支援並處理客戶服務任務。這些人員將監督前台、調度、辦公室庫存、設施維護服務和客戶服務職能。

職責：

1. 行政管理

• 負責索取報價並準備採購訂單（PO）。
• 負責建築和設施維護支援和服務，包括管理承包商的服務、維修和翻新工作。
• 協助外包派遣、監督清潔工、園藝服務、害蟲防治以及與提供舒適工作空間相關的任何其他服務。
• 協調採購辦公設備和用品，並監控供應商和供應商的食品儲藏室庫存和文具、影印紙、碳粉等的交貨情況。
• 確保及時更新公司執照（WRTA - 每兩年）和營業執照 - 每年）
• 協助行政任務，包括透過線上入口網站取得 LHDN 的蓋章、向員工提供公司手機、跟進財務部門的付款情況、產生或回覆電子郵件等。
• 不時協助任何其他臨時任務。

2. 客戶服務

• 作為 VIP 客戶有關數位攝影和相機維修或服務請求的初始聯繫點。
• 以專業和友好的方式迎接和歡迎 VIP 客戶，與客戶建立牢固的關係，了解他們的需求和擔憂。
• 進行初步診斷以識別問題並評估維修要求。 （別擔心，我們為您提供內部培訓）
• 與技術團隊合作，確保準確診斷和高效解決問題。
• 監控並更新 VIP 客戶的維修狀態，確保整個流程的透明度和溝通。
• 優先考慮 VIP 客戶的請求並根據需要升級緊急事務。
• 維護 VIP 客戶互動、維修和服務歷史的準確記錄。

 要求：

• 工商管理、商業研究或同等學歷的最低文憑/學位。
• 至少 3 年行政和客戶服務相關工作經驗，在行政、設施管理和客戶服務方面擁有豐富的經驗。
• 擁有數位攝影和相機技術知識是一個額外的優勢。
• 精通 Microsoft Office 應用程式。
• 強大的組織能力、解決問題的能力和時間管理能力。
• 優秀的書面和口頭溝通能力
• 能夠獨立工作並作為團隊的一部分。
• 願意學習、有責任感、自律。

如果您是一位積極主動、經驗豐富的高階主管兼客戶服務主管，並擁有良好的成功記錄，我們鼓勵您申請這個令人興奮的機會。

津貼和福利

• 高於標準的 EPF 雇主繳款
• 津貼（旅費、交通費等）
• 附近的公共交通工具（LRT Taman Jaya）
• 醫療和保險範圍
• 開放文化
• 個人發展機會
• 牙科保險
• 健身會員資格

• Coordinating and liaise with vendors, clients and colleagues;
• Answering and directing phone calls to relevant staff, reply emails and enquiries
• Performing general administrative duties (processing invoice, POs, DOs, Inventories, data entry etc.)
• Ensuring orders are processed according to customer requirements and ensuring all orders are accurate
• Maintaining a proper filing system and helps to register
• Ordering and tracking of office inventory and assets.
• Supports sales person with daily quotations, generate sales orders
• To perform administrative work and maintain proper filing.
• To liaise and coordinate with the sales partners for sales support tasks.
• To liaise with driver and warehouse accordingly for daily arrangement
• To follow-up including enquires, documentation and etc.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Personal leave

JOB DESCRIPTION:

• Manage and route email or phone appropriately
• Prepare report on Sales and Receivable
• Coordination between Sales and Technical Team
• Manage and order office supplies
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Prepare and checking staff’s expense claim and sales commission
• Preparation of online monthly submission to KWSP, Perkeso and LHDN
• In charge to arrange import and export shipment including permit application
• Monitoring and in charge for RMA (return & return item)

REQUIREMENTS:

• Proven work experience as an Administrative Coordinator, Administrator or similar role.
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Basic accounting software (MYOB) knowledge and basic accounting skill
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office Administration is a plus
• At least 2 years of working experience in the related field
• Applicants must be willing to work in Puchong
• Full time position available

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Central location
• Casual dress code
• Company trips
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

Responsibilities:

• Able to handle full set of accounts and prepare financial report for audit, etc
• Able to handle day to day accounting works
• Able to handle general administrative works, office upkeep & maintenance, renewal, etc
• Able to do payroll and HR administration works
• Any other relevant duties as assigned from time to time.

Requirements:

• Possess at least a Diploma in Accounting
• Proven working experience in accounting or in a relevant field.
• Good knowledge of accounting software.

5 working days per week

Medical claim

Tea Break

Responsibilities:

• Able to handle full set of accounts and prepare financial report for audit, etc
• Able to handle day to day accounting works
• Able to handle general administrative works, office upkeep & maintenance, renewal, etc
• Able to do payroll and HR administration works
• Any other relevant duties as assigned from time to time.

Requirements:

• Possess at least a Diploma in Accounting
• Proven working experience in accounting or in a relevant field.
• Good knowledge of accounting software.

5 working days per week

Medical claim

Tea Break

職位描述：

• 適當管理和路由電子郵件或電話
• 準備銷售和應收帳款報告
• 銷售和技術團隊之間的協調
• 管理和訂購辦公用品
• 將公司文件整理到更新的歸檔系統中
• 解決員工和客戶的疑問（透過電子郵件、電話或親自）
• 準備和檢查員工的費用報銷和銷售佣金
• 準備每月在線提交給 KWSP、Perkeso 和 LHDN
• 負責安排進出口運輸，包括許可證申請
• 監控並負責 RMA（退貨和退貨商品）

要求：

• 擁有豐富擔任行政協調員、管理員或類似職位的工作經驗。
• MS Office 套件（特別是 MS Word 和 MS Excel）的實務經驗
• 基礎會計軟體（ MYOB ）知識與基礎會計技能
• 紮實的時間管理能力，能夠決定任務的優先級
• 優秀的口頭和書面溝通技巧
• 高中畢業文憑;具有辦公室管理的額外資格者優先
• 至少2年相關領域的工作經驗
• 申請人必須願意在蒲種工作
• 提供全職職位

津貼和福利

• 員工股權
• 津貼（旅費、交通費等）
• 中心位置
• 休閒著裝要求
• 公司旅行
• 事假
• 開放文化
• 個人發展機會
• 有薪培訓和發展

Responsibilities:

• Able to handle full set of accounts and prepare financial report for audit, etc
• Able to handle day to day accounting works
• Able to handle general administrative works, office upkeep & maintenance, renewal, etc
• Able to do payroll and HR administration works
• Any other relevant duties as assigned from time to time.

Requirements:

• Possess at least a Diploma in Accounting
• Proven working experience in accounting or in a relevant field.
• Good knowledge of accounting software.

5 working days per week

Medical claim

Tea Break

[PRIORITY JOB IN PJ]

• Position: Personal Assistant to Director.
• Salary: RM 4000-6000.
• Work location: Kelana Jaya, Petaling Jaya.

About the company.
This is well established and leading well run international logistics company in Malaysia, providing international freight forwarding and logistics services across a wide range of industries and sectors. They operate from network of international agents across Asia, Australia, Europe and America. Currently they are seeking a matured female candidate to assume the role of executive support to their Director within the organization. The position is permanent and will be based at their corporate head office in Petaling Jaya. This is a rare and unique opportunity for a career driven Personal Assistant to join this successful organization.
About the role
This position will be reporting to Operations Director. This is not a typical traditional 'dairy management' private secretarial role but rather entail providing high level business executive support to the Director. 
The role and scope of works include:
*Pro-actively manage and provide secretarial and administrative support to Director.
*Responsible for providing high level executive and administrative on matters relating to freight services.
*Responsible for daily management, e-mails, preparation and formatting of reports.
*Respond and advise efficiently to electronic or verbal inquiries on all matters that concern the Director.
*Liaise and coordinate business decisions.
Candidate Profile
In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential and necessary. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.
This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:
*Malaysian female in age group 35-45; matured personality.
*Matured, bright, lively and personable disposition and importantly approachable person.
*Possess at least a Diploma (or Degree) qualification in Business Administration, Secretarial Management or Logistics Management.
*At least 3-5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     
*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.
*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

What you will get in return-The reward.
In return for your work, our client will be offering a competitive remuneration package for the job located in Kelana Jaya area. You will be rewarded with job security and career progression in the long run.

APPLICATION FOR THIS JOB
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidatres may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• Position: Personal Assistant/Executive Assistant.
• Salary: RM 4000-8000.
• Work location: Kelana Jaya, Petaling Jaya.

Introduction
Chrisjac is an established recruitment firm in Malaysia, servicing corporate clients in Malaysia for close to three decades in staffing industry. As part of providing value-added  recruitment services to our long standing clients,Chrisjac is currently looking for high profile experienced Personal Assistant to fill the openings that have recently arisen in Petaling Jaya.
About the role
The positions available are permanent in nature and will be based at the corporate head office in Petaling Jaya. The role will be reporting to senior Director of the organization.
This is not a typical traditional 'dairy management' private secretarial role but rather entail providing high level business executive support to the Director. 
The role and scope of works include:
*Pro-actively manage and provide secretarial and administrative support to Director.
*Responsible for providing high level executive and administrative support.
*Responsible for daily management, e-mails, preparation and formatting of reports.
*Respond and advise efficiently to electronic or verbal inquiries on all matters that concern the Director.
*Liaise and coordinate business decisions.
Candidate Profile
In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential and necessary. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.
This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:
*Malaysian female in age group 35-45; matured personality.
*Matured, bright, lively and personable disposition and importantly approachable person.
*Possess at least a Diploma (or Degree) qualification in Business Administration, Secretarial Management or any other discipline.
*At least 5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     
*Business level communication and interpersonal skills are highly desirable.
*Good command of both English and Mandarin,spoken and written plus conversant in BM.
*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

APPLICATION FOR THIS JOB
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidatres may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

[PJ 優先工作]

• 職位：總監私人助理。
• 薪資：RM 4000-6000。
• 工作地點：八打靈再也 Kelana Jaya。

關於公司。
這是馬來西亞歷史悠久且運作良好的領先國際物流公司，為各個行業和領域提供國際貨運代理和物流服務。他們透過遍布亞洲、澳洲、歐洲和美洲的國際代理商網路開展業務。目前，他們正在尋找一名成熟的女性候選人來擔任組織內總監的行政支援角色。該職位是永久性的，將設在位於八打靈再也的公司總部。對於以職業為導向的個人助理加入這個成功的組織來說，這是一個難得且獨特的機會。
關於角色
該職位將向營運總監匯報。這不是典型的傳統「乳製品管理」私人秘書角色，而是需要向董事提供高水準的業務執行支援。
工作的角色和範圍包括：
*積極主動地管理並向總監提供秘書和行政支援。
*負責就貨運服務相關事宜提供高階執行和行政管理。
*負責日常管理、電子郵件、報告的準備和格式化。
*對與總監有關的所有事項的電子或口頭詢問做出有效回應並提供建議。
*聯絡和協調業務決策。
候選人簡介
在這方面，候選人應具備良好的英語口語和書面能力；良好的英語寫作能力。此外，良好的商業和高級公共事務背景也是必不可少的。您需要靈活並願意承擔不同工作領域的任務，以支援總監的工作。
該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找具有以下特徵的能夠勝任這一關鍵角色的人：
*35-45歲的馬來西亞女性；成熟的個性。
*成熟、聰明、活潑、風度翩翩，重要的是平易近人。
*至少擁有工商管理、秘書管理或物流管理的文憑（或學位）資格。
*在先前的職位中至少擁有 3-5 年擔任行政助理或 PA 的綜合工作經驗。
*良好的英語、口語和寫作能力，並精通國語和中文/普通話。
*進階 Microsoft 應用程式技能（Word、Excel、Power Point 和 Outlook）。

你將得到什麼回報——獎勵。
作為您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。從長遠來看，您將獲得工作保障和職業發展。

申請此職位
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

• 職位：私人助理/行政助理。
• 薪資：RM 4000-8000。
• 工作地點：八打靈再也 Kelana Jaya。

介紹
Chrisjac 是馬來西亞一家知名的招聘公司，在人力資源行業為馬來西亞的企業客戶提供服務已有近三十年的歷史。作為為我們的長期客戶提供增值招聘服務的一部分，Chrisjac 目前正在尋找經驗豐富的知名私人助理來填補八打靈再也最近出現的空缺。
關於角色
這些職位是永久性的，並將設在八打靈再也的公司總部。該角色將向組織的高級總監匯報。
這不是典型的傳統「乳製品管理」私人秘書角色，而是需要向董事提供高水準的業務執行支援。
工作的角色和範圍包括：
*積極主動地管理並向總監提供秘書和行政支援。
*負責提供高層執行和行政支援。
*負責日常管理、電子郵件、報告的準備和格式化。
*對與總監有關的所有事項的電子或口頭詢問做出有效回應並提供建議。
*聯絡和協調業務決策。
候選人簡介
在這方面，候選人應具備良好的英語口語和書面能力；良好的英語寫作能力。此外，良好的商業和高級公共事務背景也是必不可少的。您需要靈活並願意承擔不同工作領域的任務，以支援總監的工作。
該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找具有以下特徵的能夠勝任這一關鍵角色的人：
*35-45歲的馬來西亞女性；成熟的個性。
*成熟、聰明、活潑、風度翩翩，重要的是平易近人。
*至少擁有工商管理、秘書管理或任何其他學科的文憑（或學位）資格。
*在先前的職位中至少擁有 5 年擔任行政助理或 PA 的綜合工作經驗。
*非常需要業務水平的溝通和人際交往能力。
*良好的英語和普通話能力，口語和寫作，並精通國語。
*進階 Microsoft 應用程式技能（Word、Excel、Power Point 和 Outlook）。

申請此職位
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假