Total 9 Junior Executive level Administrative / Clerical job vacancies in shah alam

We are representing our client who is a prominent property development, construction and engineering company based at Setia Alam, Selangor. 

They're on the lookout for Admin Cum Account Assistant to join their teams as a pioneer of the company members to explore more on the opportunity of career growth and development.

JOB DESCRIPTION:

• Receiving visitors at the reception by greeting, welcoming and determines the purpose of each person visit, notified company personnel of visitor arrival and directs him or her to the appropriate location, such as meeting room.
• Manage the reception counter and assist in general administrative tasks, such as receives incoming letter, documents, parcel and courier deliveries, sorting, distributing and dispatching daily mail.
• Answering phone calls, screening, forwarding incoming, taking and ensuring messages are passed to the right person.
• Handle general clerical duties to maintain organized and efficient filling and record systems.
• Assist in perform daily operations, including documents processing & basic accounting data entry, assist in invoicing, account payable & receivable.
• Maintain office stationery records.
• Assist in matching suppliers" invoices with purchase order and delivery order, prepare payment vouchers and cheques for suppliers and sub-contractors.
• Assist in checking staff's claims and workers claim.
• Assist in process monthly payroll and prepare EPF/SOSCO/ EIS & PCB.
• Assist maintain human resources records for annual leave, medical leave for all staffs Communicate with company secretary, suppliers, accountants, auditors, tax agents and bankers if necessary.
• Ad hoc work/task scope, support others department as and when required by your immediate superior/management.

JOB REQUIREMENTS:

• Computer literate good knowledge of Microsoft Office & Excel or related software.
  Minimum Education: Candidate must at least a Diploma, Advanced/Highest/Graduate Diploma, preferable in Accounting/Finance field.
• Proficient in both written and oral English communication. Mandarin Language is an added advantage.
• Basic understanding of administrative and clerical procedures and systems.
• Able to multi-task, meet tight deadline.
• At least 3 years(s) of working experience in the related field is required for this position.

Working hours: Monday to Friday (9.00am to 6.00pm)

Interested candidate may email their latest resume to balqis(at)talentrecruit.com.my

BENEFITS:

• EPF. SOSCO & EIS
• Annual leave and medical leave
• Incentive
• Training and guidance provided

ROLES & RESPONSIBILITIES 

• Perform sales activities by replying customer queries and close sales 
• Check stock availability. 
• Update the e-commerce platforms setting from time to time. 
• Handle delivery for urgent customer inquiry or special case. 
• Check the platforms transactions with the communication inter departments. 
• Coordinate and prepare daily e-commerce (Shopee and Lazada) sales & operational administration functions including all types of reporting submission, filing, documentations and data maintenance. 
• Perform and generate weekly, month end, quarterly & yearend promotion, campaigns, sales, financial closing & reporting. 
• Support and create records for database on financial and other data. 
• Help packing ecommerce orders when necessary.
• Any additional tasks and supports role as requested. 
• Provide support in company marketing events.
• Research and build new products for the e-commerce platform. 

JOB REQUIREMENT 

• Bachelor's degree in Marketing, Business Administration, or its equivalent field. 
• Minimum 1-2 years' experience in related field is required for this position. 
• Proven track record in digital marketing and e-commerce, ideally in a dynamic and fast-paced environment. 
• Deep understanding of e-commerce platforms, digital marketing channels, and customer journey optimization. 
• Exceptional communication skills with a knack for building strong relationships. 
• Collaborative mindset with the ability to thrive in a high-energy team environment. 
• Analytical prowess, using data-driven insights to inform strategic decision-making. 
• Proficiency in essential software and tools, such as Google Analytics, social media management platforms, and email marketing software, such as MailChimp. 

我們代表的客戶是一家位於雪蘭莪州實達阿南的著名房地產開發、建築和工程公司。

他們正在尋找管理員兼客戶助理作為公司成員的先鋒加入他們的團隊，以探索更多職業成長和發展的機會。

職位描述：

• 在接待處接待訪客，透過問候、歡迎並確定每個人來訪的目的，通知公司人員訪客到達並引導他或她到適當的地點，例如會議室。
• 管理接待櫃檯並協助一般行政任務，例如接收來信、文件、包裹和快遞，分類、分發和發送日常郵件。
• 接聽電話、篩選、轉發來電、接收訊息並確保將訊息傳遞給正確的人。
• 處理一般文書職責，以維護有組織且有效率的填寫和記錄系統。
• 協助執行日常運營，包括文件處理和基本會計資料輸入，協助開立發票、應付帳款和應收帳款。
• 保存辦公室文具記錄。
• 協助將供應商的發票與採購訂單和交貨單進行匹配，為供應商和分包商準備付款憑證和支票。
• 協助檢查員工索賠和工人索賠。
• 協助處理每月薪資單並準備EPF/SOSCO/EIS 和PCB。
• 協助維護所有員工的年假、病假的人力資源記錄如有必要，與公司秘書、供應商、會計師、審計師、稅務代理人和銀行家溝通。
• 臨時工作/任務範圍，根據您的直接上級/管理層的要求支援其他部門。

工作要求：

• 具備電腦知識，熟悉 Microsoft Office 和 Excel 或相關軟體。
  最低教育程度：候選人必須至少擁有文憑、高級/最高/研究生文憑，最好是會計/金融領域。
• 精通英語書面和口頭溝通。普通話是一個額外的優勢。
• 對行政和文書程序和系統有基本的了解。
• 能夠同時處理多項任務，在緊迫的期限內完成任務。
• 該職位需要至少 3 年相關領域的工作經驗。

工作時間：週一至週五（上午 9 點至下午 6 點）

有興趣的候選人可將最新簡歷透過電子郵件發送至balqis(at)talentrecruit.com.my

好處：

• 公積金。索斯科和EIS
• 年假和病假
• 激勵
• 提供培訓和指導

Responsibilities:-

• Ensure that the production lines are kept clean, and work is being carried out in accordance to GMP.
• Supervise and manage resources to achieve production target, quality, yield, output, and cost goals.
• Ensure production lines are run using methods and work instruction .
• Collect production data, update in system and files for optimal performance.
• Participate in improvements for all work station as identified the bottle neck.
• Arrange OT and to ensure production target achieve.
• Carry out necessary administrative duties as required.
• Perform clerical tasks as requested by the production superior.
• Involve in improvements on each project by TD, Prof, and QA.
• To control worker attitude, ensure they follow SOP, safety awareness during work hours.

Requirements:-

• Candidate must possess at least a Diploma or higher.
• Possess a minimum of 3 years of relevant experience in production department.
• Able to work independently and with minimum supervision and guidance.
• Required language(s): Bahasa Malaysia, English, Mandarin.
• Proficiency in spoken Mandarin is an added advantage.
  
  

Language:

华语 (Preferred)
看华语文件 (Preferred)

Benefits:

• Free parking
• Meal allowance
• Petrol allowance
• Attendance allowance
• Opportunities for promotion
• Professional development
• Overtime pay
• Yearly bonus

Job Description:

• Assist in handling disciplinary and grievance issues, counselling, issuance of letters and other employee related matters.
• To liaise with relevant government agencies such as labour office, local municipal council, and other private corporations pertaining to employees and building administration matters.
• To oversee and liaise with security personnel/companies or government authorities such as police to ensure company’s buildings, properties and employees safety are being protected all the time.   
• To be involved in preparation of human resources data, presentations and reports.
• To prepare and review the business license renewal, JKKP admitted government hospital guarantee letter renewal process.
• Assist in HR daily operations, handling staff benefits information included data analyses, reporting, insurance renewal, claims, and processing termination paperwork.

Requirements:

• Good time management with ability to prioritise workload.
• Ability to use own skills for use in database analyses and presentation work
• Excellent oral and written communication
• Electronic messaging and diary management
• Detail oriented and leadership
• Accurate worker with attention to detail
• Professional appearance and manner
• Innovative approach to change
• Ability to use initiative in appropriate manner and work without direct supervision.

Perks & Benefits:

What We provide to you??

• You will remunerate with Good Basic Salary based on experience.
• Additional Annual Leave
• Your Medical Claims Are On Us
• Additional Public Holiday
• EPF & SOCSO & EIS
• Working with a fast-growing company
• We host annual dinner & festive events.
• Office snack
• Career Development Opportunity
• Yearly Bonus and Increment
• Training and Certification.
• Perfect Attendance Rewards
• GSH Insurance and GPA Insurance Coverage

職位描述：

• 參與招募流程。
• 與相關政府機構（如 SOCSO、勞工局、當地市議會、KWSP、LHDN 和其他私人公司）就員工和建築管理事務進行聯絡。
• 參與人力資源數據、演示和報告的準備。
• 參與持續改善計劃，包括建立、審查和實施新的公司政策、手冊、審查和更新標準作業程序手冊、工作說明和 ISO 流程。
• 確保與人力資源和管理工作有關的所有疑問得到準確、適當的監控和解決。
• 參與維護人力資源和行政系統，包括網路資訊、電子訊息、歸檔和通訊。
• 執行直接上級交辦的其他職務。

要求：

• 良好的時間管理能力，能夠決定工作量的優先順序。
• 能夠運用自己的技能進行資料庫分析和演示
  工作
• 優秀的口頭和書面溝通
• 電子訊息和日記管理
• 注重細節和領導力
• 精確的工人，注重細節
• 專業的外表和舉止
• 創新的變革方法

津貼和福利：

我們為您提供什麼？

• 您將根據經驗獲得良好的基本薪資。
• 額外年假
• 您的醫療索賠由我們承擔
• 額外公共假期
• EPF & SOCSO & EIS
• 與快速成長的公司合作
• 我們舉辦年度晚宴和節慶活動。
• 辦公室零食
• 職涯發展機會
• 年度獎金和增量
• 培訓和認證。
• 完美出席獎勵
• GSH 保險和 GPA 保險

General admin in sales, operations, and HR plays a crucial role in ensuring smooth and efficient operations across these departments, providing support to various teams and contributing to the overall success of the organization.

Sales:

• Assist in managing sales documentation, such as contracts, agreements, quotations and Invoices.
• Coordinate with the sales team to ensure timely delivery of products or services to customers.
• Maintain sales records and reports, including updating customer databases and sales performance metrics.
• Collaborate with the marketing team to support sales efforts through promotional activities or events.

Finance:

• Assist to monitor and track A/R and A/P. Coordinate with Head of Finance on monthly reporting.

Operations:

• Support day-to-day operations by managing office supplies, equipment, and facilities.
• Assist in coordinating meetings, appointments, and travel arrangements for team members.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain organizational systems and databases to ensure efficient workflow.
• Assist in implementing and enforcing company policies and procedures to maintain a safe and productive work environment.

HR:

• Support HR functions such as recruitment, onboarding, and offboarding processes.
• Assist in maintaining employee records, including attendance, leave, and performance evaluations.
• Coordinate training and development activities for employees.
• Assist in administering employee benefits and payroll processes.
• Handle inquiries from employees regarding HR policies, procedures, and benefits.

Preferred Qualifications, Experience and Skills

• Minimum Degree holder.
• Two (2) years' experience as a secretary or office administrator. Ideally with sales admin support background.
• Good with computers, especially MS Office (Word, Excel, PowerPoint, Outlook)
• Good with numbers
• Proficiency in spoken and written English required
• Proficiency in spoken Chinese (Mandarin, Cantonese, etc.), spoken and written Malay highly desirable

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Bank reconciliation
• To issue payment voucher
• Issue DO, invoice and others
• Perform data entry and update the database system
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Assist the accounting department with bad debt documentation
• To assist superior in all matters related to accounting and financing
• To perform any task deemed necessary by the management for the efficient running of the operation of the company

Requirement:

• Min SPM / Diploma.
• Fresh graduates are encouraged to apply
• Proficient in MS Office Excel
• Independent, proactive, and result-oriented

Perks & Benefits

• Company trips
• Bonus
• Medical insurance
• Free parking
• Attendance allowance

We are looking for a motivated, dynamic Service Planner, also known as Admin Assistant & Customer Service (Fresh Grad.) 3 months Contract to join our team.. Your responsibilities will be to plan customer’s service appointment, assigned and coordinate with serve team to create optimal service schedule.

To help to achieve this, we will provide you with a competitive base salary, contractual bonus and career opportunities. You will also be given full product training, with hands on assistance from Service and Operation Team.

In this role you will be responsible for:

• Plan customers’ service appointment and coordinate with service team to create optimal schedule
• Ensure all data is input onto the in-house system accurately and efficiently
• Follow up with service team to ensure no service backlogs
• Analyse service team capacity data for service schedule improvement
• Attend monthly stock take and prepare stock closing reports
• Compile service reports and invoice to customer upon request
• Prepare monthly reports

The ideal candidate will possess:

• Minimum Diploma/Degree holder in any field
• Minimum 2 years experience in capacity analyses and service schedule
• Good communication skills and has the ability to communicate fluently on the phone
• Good planning and organisational skills with attention to details
• Ability to priorities tasks with effective time management
• Able to handle timelines without affecting quality of work
• Customer-oriented
• Result-driven
• Employment of foreigners are subject to the local authorities approval and subject to their own visa application
• Contract for 3 months convertible to Permanent based on performance

Highly Desirable:

• Excellent attention to detail and negotiation skills
• Ability to do multitasking job
• Versatility to build rapport with people at all levels
• Multi-lingual in both verbal and written English and Bahasa Malaysia, able to converse in decent clear communication. Ability to converse in other local dialects will be an added advantage
• Commercially focused acumen

Rewards and Benefits

• Attractive base salary
• Out-patient
• EPF, SOSCO & EIS
• Annual leave

You will be welcomed into a friendly, robust and competitive team that are highly motivated and focused on achieving goals and results. You will be given full product training, with hands on assistance from the Operation and Service Team.

Equal Opportunities

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Location of this branch:

Rentokil Initial (M) Sdn Bhd. No. 7 Jalan Utarid U5/13, Seksyen U5, 40150 Shah Alam .