Total 29 administrative clerical job vacancies in Business Management / Project / Planning category in Australia

1. Phone Assisted Voting (PAV) Project Officer
Role:

The Phone Assisted Voting Project Officer will work closely with the Technology Assisted Voting Project Manager across the Phone Assisted Voting (PAV) project. The role will provide general project administration support including hands-on ICT system testing to enable PAV project readiness.
Essential requirements will include a procedural and systematic mindset, experience within ICT project environments and strong organisational, administrative and documentation skills with attention to detail. Competent hands-on experience using tools and products of Microsoft 365 suite (MS Office, MS Teams), the ability to multi-task, deal with shifting dynamic project parameters throughout a project lifecycle period with fixed deliverables are also requirements for the role.

Responsibility:

Administration of meetings (set, distribute agenda, write minutes) and support of meeting outcomes under the direction of the PAV Project Manager.
Hands-on participation in ICT systems and
... Click here to view more detail / apply for Project and Administrative Support

We are seeking an energetic and results-oriented Project Administrative Assistant who coordinate all project activities. Responsible for scheduling regular meetings, creating and updating procedures, ensuring that all projects meet quality standards and deliver on time. Project Admin duties include maintaining relationship and communicating project activities to project site for scheduling meetings, recording decisions, and breaking projects into manageable tasks. Update workflows and analyze risks, handling of all incoming telephone calls and others.

Roles & Responsibilities

Project administrator's job is to support project managers and ensure projects run smoothly by handling administrative tasks:

Project management: Support project managers by managing schedules, preparing for meetings, and taking meeting minutes.

Project documentation: Manage project documentation, including preparing documents for permits and ensuring it's available to all relevant parties.

Project reporting: Prepare project reports and update project managers on progress.

Project budgets: Assist with compiling and overseeing project budgets, and ensuring expenditures are within budget.

Project risks: Ensure data collection of project risks is identified and handled appropriately.

Project communication: Maintain communication with project team members and production team.

Project resources: Liaise with contractors and suppliers to ensure the project has the necessary resources.

Project quality assurance: Ensure the team complies with required regulations.

Project contracts: Manage contracts and process paperwork.

Project invoicing: Ensure invoices and payments are processed properly.

Skills & Requirements :

• Minimum 1 years of working experience preferably in a Retail fit-out/Commercial interior design firm.
• Knowledge in interior designing will be and added advantage
• Ability to work as a team and independently
• strong interpersonal, oral and written communication skills
• Basic AutoCAD and Microsoft office.

We are looking for a highly motivated and enthusiastic individual to join our School as a Business Administrative Support Assistant. First and foremost, the successful candidate will show a genuine understanding and passion for working with and respecting the needs of children and young people in a secondary school environment. The successful candidate will preferably have previous experience of working in a busy secondary school, combined with meticulous organisation, excellent interpersonal skills, and very strong written and verbal communication. Applicants with experience of working in a similar role are strongly encouraged to apply. Previous experience of working in a school environment is desirable, but is not essential. For a comprehensive job description, please refer to the recruitment pack.

Job Highlights

• Contract Duration: 9 Months.
• Nearest MRT Station: Choa Chu Kang MRT.
• 5 Working Days per Week.
• Free Shuttle bus is provided.

Responsibilities

Project Management

• Develop and execute plans to design, implement, and oversee projects aimed at enhancing the smart campus experience;
• Gather and analyze user requirements, draft operational concepts, seek budget approval, and manage procurement processes;
• Coordinate with internal teams, stakeholders, and vendors to ensure project goals and expectations are aligned for smooth execution;
• Proactively identify and address potential project risks and issues to maintain adherence to timelines and project schedules;
• Provide regular project updates to management and key stakeholders through various platforms.

Research/Horizon Scanning

• Monitor emerging trends in the Training & Learning Development sector;
• Identify opportunities for industry awards and organizational recognition.

Report Compilation and Submissions

• Prepare and submit reports as needed, including reports, KPIs, internal audits, budgets, project tracking, and liability checks for library resources.

Broadcast Message Design

• Create communications on data governance, corporate events, and innovation-related publicity materials, promoting an innovation-driven culture.

Requirements

• Singaporean only.
• Knowledge or experience in project management/administration would be advantageous.
• Minimum Degree holders.

Interested candidates please click “Apply Now”.

We regret to inform that only shortlisted candidates will be informed.

Angelle Patrick John

Fulfillment Team

BGC Group Pte Ltd

EA: 05C3053

Duration: 6 months

Location: Tampines

Working Hours: Monday - Friday 830am to 6pm

Responsibilities:

• Understand and specialized with various data maintenance
• Ensure accuracy and filing of all maintenance forms
• Ensure Masterfile data is clean and up to date.
• Perform Master Data cleansing on a regular basis
• Handling simple IT related issues feedback from banners and IT helpdesk (within 24 hours)
• Read email promptly and act within 24 hour
• Assist in master file cleanup when necessary
• Training of team members on compliance
• Perform UAT as required
• Other Ad hoc tasks assigned by supervisor/MDT Manager

Requirements:

• Minimum Diploma in Business Administration, Retail or a related discipline
• Proficient in MS Office applications, especially MS Excel (e.g. VLOOKUP, Pivot Table, etc.)
• Dynamic, self-motivated, able to work under pressure, prioritize tasks, and meet tight deadlineStrong administrative skills; organized and systematic
• Clear and effective communication skills
• Positive attitude with effective problem-solving abilities and attention to detail
• Eager and willing to learn new tasks and share knowledge with the team

Should you be interested in this position, please contact Mandy at 9640 2934 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

JOB SUMMARY:

Assist the MDT Manager/leaders in the day-to-day operations of the Masterfile team. Organizes and collaborates with all commercial businesses to implement and execute master data Standard Operating Procedures and works closely with the leaders on assigned tasks to achieve the company's goals and meeting personal KPIs. Responsible for ensuring the accuracy, completeness, and reliability of master data in the system.

KEY RESPONSIBILITIES:
• Understand and specialized with various data maintenance
• Ensure accuracy and filing of all maintenance forms
• Ensure Masterfile data is clean and up to date.
• Perform Master Data cleansing on a regular basis
• Handling simple IT related issues feedback from banners and IT helpdesk (within 24 hours)
• Read email promptly and act within 24 hours
• Assist in master file cleanup when necessary
• Training of team members on compliance
• Perform UAT as required
• Other Ad hoc tasks assigned by supervisor/MDT Manager

REQUIREMENTS:
• Minimum Diploma in Business Administration, Retail or a related discipline
• Proficient in MS Office applications, especially MS Excel (e.g. VLOOKUP, Pivot Table, etc.)
• Dynamic, self-motivated, able to work under pressure, prioritize tasks, and meet tight deadlines
• Strong administrative skills; organized and systematic
• Clear and effective communication skills
• Positive attitude with effective problem-solving abilities and attention to detail
• Fast, accurate, and meticulous
• Eager and willing to learn new tasks and share knowledge with the team

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

https://go.persolkelly.com/job/apply/8219

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22108817 Lin JingYuan

Job Description

✅ Entry Level, Training provided

✅ Career growth, MNC

✅ 5 days work week

✅ Immediate Hiring

Job Scope:

• Track and report weekly site installation progress
• Compile and submit monthly progress reports to LTA
• Analyze project progress for Project Manager's planning
• Attend progress meetings with project team and LTA
• Present programmed updates in LTA planning meetings
• Advise on claimable amounts for payment requests
• Prepare cash flow projections as needed
• Monitor subcontractor programmers, deliverables, and payments

Requirements:

• Nitec / Higher Nitec / Diploma in any engineering or other disciplines
• Relevant experience will be added advantage

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Lee Cheng Yin (Gina) (R22104523)

EA License No: 20C0358

To view the main responsibility, please see the attached the Job Description and Person Specification

We require a project administrator to assist in providing operational support and
project co-ordination to our ISRH service. The post-holder will assist in
management of projects related to the ISRH service. The post holder will assist in
managing projects from start to finish including developing any relevant business
cases or reports with support from the Service Manager. The post-holder will
provide project co-ordination, planning and administrative support to the ISRH
service, they will be required to build positive working relationships with staff at all
levels and across all professional groups. This role will require experience in
supporting projects, strong administrative, planning and organisational skills as well
as confident communication skills. The post-holder will work within Integrated Sexual
and Reproductive Health Services, and with operational and clinical teams.

KEY RESPONSIBILITIES
Project delivery and management
 Ensure that all ISRH service projects are uploaded to Trakit and regularly updated.
 Assist in providing operational support across the ISRH service.
 Proactively liaise with team members and wider stakeholders to develop project plans
and documents and ensure they are kept up to date
 Organise and co-ordinate meetings, including preparing agendas, coordinating
meeting papers and proactively liaising with attendees.
 Take meeting minutes, ensuring accurate and appropriate recording of key decision
points and actions, and liaise with stakeholders to ensure actions are followed up.
 Work with the project team to identify and agree clear, measurable SMART goals, timelines
and KPIs for the projects you are managing.
 Monitor project risks and ensure that appropriate action is taken to mitigate project
risks.
 Monitor project timelines to ensure that projects are implemented on time.
 Drafting of project reports and business cases with assistance from the Service
Manager.
General Manager




London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow, Hillingdon and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:
• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We run community services across LNWUH.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To view the main responsibility, please see the attached the Job Description and Person Specification


This advert closes on Tuesday 8 Oct 2024

Please view the Job description and person specification for more information as you will need to have the essential criteria to be shortlisted

A Vacancy at Chesterfield Royal Hospital NHS Foundation Trust.


As one of the largest employers in Chesterfield and North Derbyshire, Chesterfield Royal Hospital NHS Foundation Trust strives to be a trailblazer in recruiting Apprentices and to ‘grow our own’ workforce of the future.

You will provide a high quality administrative service to the integrated safeguarding team, including a wide variety of interesting admin tasks to support your mandatory and chosen modules to fulfil the qualification.

With this in mind an exciting opportunity has arisen within the Integrated safeguarding team for a 2 year contract to provide a comprehensive administrative role supporting a range of specialist practitioners who work with some of our most vulnerable patients across adults and childrens services. We are looking for a diverse individual who is looking to gain a range of experience that will help you in a future career, hopefully within the NHS . Alongside this you will be working towards NVQ level 3 in Business Admin via a college provider. This role is only available to those who are 18 and over due to the type of care the team deliver.









Provide point of contact for the safeguarding team ensuring that a professional service is provided in all dealings with staff, service users, stakeholders and the public.

Dealing with both telephone and face-to-face requests in a confident and professional manner.

Maintain stock of stationary and ensure the office is fully equipped.

To provide administrative support for the integrated Safeguarding Team, including setting dates, booking rooms, the organisation of meetings, filing and gathering information.

To locate hospital records for the Safeguarding team

To utilise Social Media to promote the integrated safeguarding team

To manage correspondence/e-mails and enquiries in relation to adult and children safeguarding

Preparing of a timetable for visitors to the team utilising team diaries

Typing and formatting documents, spread sheets, databases and presentations, using appropriate MS Office functions and to tight deadlines.

Maintain effective pending, planning and filing systems (electronic and/or paper) with a view to support progress to a paper light environment.

Regular use of Medway, EDIS and other Trust IT systems.

The post involves receiving and handling information which is confidential and therefore the post holder must maintain strict confidentiality at all times

Our vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise to our patients and each other. As members of staff be guided by our Proud to CARE values:
• COMPASSION– treating everyone with kindness – welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values
• AMBITION– Aspiring to be the best – reaching high standards, providing exceptional care and services; and achieving measurable improvements in people’s health and wellbeing
• RESPECT– Valuing and appreciating everyone – listening, learning and acting on their experiences, being open and honest; and recognising that working with others brings benefits
• ENCOURAGEMENT–Opportunities for all – supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future





Please view the Job description and person specification for more information as you will need to have the essential criteria to be shortlisted


This advert closes on Wednesday 25 Sep 2024

Proud member of the Disability Confident employer scheme

Business Development and Administrative Support

Location: Ferndown

Hourly Rate: £13.00-£15.00 per hour

Hours: 30 hours per week, 4-day week (09:30am-17:00pm)

My client, a company specializing in training and licensing for the hospitality sector, has been in business since 2000. They serve a diverse range of clients, from large corporate firms to individuals seeking retraining opportunities for new roles.

This is an opportunity to take ownership of a dynamic role where you will initially learn the business and eventually take charge of sourcing new clients and upselling the company's products to existing customers.

As part of a small, close-knit team, a collaborative mindset and hands-on approach are essential. Ultimately, this is a role you can shape to drive business growth.

Key Responsibilities of the Business Development and Administrative Support:

• Identify and acquire new corporate clients to expand the business portfolio
• Upsell products and services to current and former clients
• Assist with general administrative tasks to support the team
• Explore new business development opportunities to fuel growth
• Contribute to the overall management and workflow of the office

Key Requirements of the Business Development and Administrative Support:

• Proven experience in sales
• Strong customer service skills
• Ability to prioritize tasks and work independently
• Experience within the licensed trade
• Previous experience in an office environment
• Experience working for a training company is advantageous

Please contact Aimee Wilkins at Tru Talent on 07851755207 or 01202 237129, using reference (2380) or if you can 'Apply Now'.

Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to the Business Development team, ensuring seamless operations.
• Track and follow up on outstanding issues to ensure timely completion, maintaining high levels of accountability.
• Assist in preparing and compiling reports for meetings, and accurately document minutes, ensuring all action items are tracked.

Scheduling & Coordination:

• Manage and update the team's schedule in the calendar, ensuring all appointments, deadlines, and meetings are organized.
• Coordinate the booking of flights, transportation, and accommodation for the Management team, optimizing travel arrangements for efficiency and cost-effectiveness.
• Oversee the weekly courier process, ensuring that claims and essential documentation reach their respective countries promptly and securely.
• Organize and monitor HR-related tasks, including managing annual leave, medical leave, and related paperwork, ensuring compliance with company policies.

Client & Internal Communication:

• Act as a liaison between the Business Development team and external agents, managing cruise booking arrangements with precision.
• Collate and manage all cruise bookings for the Business Development team, ensuring accurate and up-to-date records.
• Follow up on all office-related tasks, including expense vouchers and leave forms, ensuring they are submitted to the President, RW@SEA for timely approval.

Event & Onboard Coordination:

• Assist with onboard arrangements, handling special requests and F&B for business-related functions to ensure exceptional service delivery.
• Participate in cruise duties during business-related functions onboard, representing the company with professionalism.

Documentation & Reporting:

• Conduct regular ACRA & Property checks, ensuring compliance and proper documentation.
• Prepare and process all necessary forms for new hires and staff resignations, maintaining accurate records and ensuring a smooth onboarding/offboarding process.

Ad-hoc Duties:

• Undertake any additional tasks or responsibilities as required by management, demonstrating flexibility and a proactive approach to supporting the team.

Qualifications and Experience

• Min “O” level / Diploma in Business Administration or a related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• This is an office-based role, with occasional travel required for events and meetings.
• Flexibility in working hours may be necessary to accommodate business development activities and deadlines.
• The applicant should also be someone with a strong drive, self-motivated and able to work well as a team within the company.

Job Description

Responsibilities

• Preparation of presentations and proposal documents.
• Proficient in Microsoft programs including Excel, Power Point and Word.
• Collaborate with the internal stakeholder(s) to maintain and uphold quality of deliverables.
• Perform regular checks, creation, amendment, and updating of data.
• Deliver exceptional customer service to both external and internal stakeholders.
• Communicate with landlords, arrange viewings, and schedule appointments.
• Interact seamlessly with internal teams, including office leasing and retail leasing departments.
• Assist the stakeholder in resolving daily operational issues.
• Perform ad hoc duties as assigned by management.
• Apply robust coordination skills to efficiently manage assigned tasks.

Qualifications:

• At least a NITEC in Business Studies, Office Studies, Administration (or any relevant field), or completed “O” / “N” level.
• Computer literate and proficient with Microsoft applications.
• Able to convey clear messages and communicate effectively with internal and external stakeholders at all levels.
• Comfortable making calls, coordinating meetings, and liaising with various internal departments.
• Detail-oriented and able to maintain high accuracy in a fast-paced environment.
• Thrive under pressure and work well in a dynamic setting.

Requisition ID:   

Relocation Authorized: None
Telework Type: Full-Time Office/Project
Work Location: Perth, WA
Extraordinary teams building inspiring projects: Since , we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.  Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 




... Click here to view more detail / apply for Project Administrative Assistant