Total 333 administrative clerical job vacancies in Providence County, Rhode Island

Higher Clerical Assistant / Finance Administrator

Description
We are seeking a highly organized and detail-oriented individual to join our team as a Higher Clerical Assistant / Finance Administrator. In this role, you will be responsible for providing administrative support to our finance department and ensuring the smooth operation of financial processes. This is a crucial role in our organization, as you will be responsible for maintaining accurate financial records and ensuring timely and accurate payments to vendors and suppliers.

Responsibilities
Assist with the preparation and distribution of financial reports, including monthly statements, invoices, and purchase orders.
Process and record financial transactions, such as payments, invoices, and expense reports.
Maintain accurate and up-to-date financial records, including filing, organizing, and archiving documents.
Monitor and reconcile bank statements, credit card statements, and other financial records.
Support the finance team with budgeting and forecasting activities.
Assist with the preparation and submission of financial documents for audits and tax purposes.
Handle inquiries and provide information to internal and external stakeholders regarding financial processes and procedures.
Perform general administrative tasks, such as answering phone calls, scheduling meetings, and coordinating travel arrangements.
Requirements
Bachelor's degree in finance, accounting, or a related field.
Proven experience in an administrative or finance role.
Strong knowledge of basic accounting principles and financial processes.
Proficient in using financial software and spreadsheet programs (e.g., Excel).
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Familiarity with financial regulations and compliance procedures.
Ability to handle confidential information with utmost integrity and discretion.
Strong problem-solving and analytical skills.
Flexibility to adapt to changing priorities and deadlines.
High level of professionalism and customer service orientation.

Hours Per Week: 37.00
Start time: 09:00
End Time: 17:00
Pay Per Hour: £12.39
Location: Cardiff, Cardiff County

Should you wish to apply for this job opportunity, please, send an up to date CV.

Administrators are the backbone of any organization, ensuring the smooth running of day-to-day operations.

They provide crucial support to managers and staff by handling a variety of clerical and administrative tasks.

Job Responsibilities

• Maintain filing systems (physical and digital).
• Answer phones, screen calls, and direct inquiries.
• Manage calendars and schedule meetings/appointments.
• Draft and compose emails and business correspondence.
• Assist with travel arrangements.
• Manage travel and expense reports.
• Organize and prepare meeting agendas and minutes.
• Maintain databases and spreadsheets.

Qualifications

• Strong organizational skills and attention to detail.
• Training is provided.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to multi-task and prioritize effectively.
• Time management skills and ability to meet deadlines.

Work Location : Tuas Avenue 8

Work Hours : Mon-Fri 8.30am to 5.30pm, alternate Sat 8.30am to 12.30pm

Transportation provided at Joo Koon MRT

JOB HIGHTLIGHTS

• AWS
• Staff benefits and welfare
• Transport provided
• Lunch provided
• Medical benefits/insurance e.g. dental, specialist claims, health screening

RESPONSIBILITIES

• Assist to issue Purchase requisition with purchasing department on procurement of ship repair items.
• Assist to issue Service Order/Purchase order for ship repair services (eg. Contractor's repairs work)
• To manage petty cash/reimbursement for the department.
• Ship repair work done report compilation to a dossier to ship owner.
• Coordinate with Finance & HR on invoice verifications.
• Monitor and replenish stationery and pantry drinking water supplies.
• Provide administrative support to the Department.
• Issue medical chit for general worker.
• Records of general worker & supervisors leave / MC.
• Assist HR on renewal of worker's passport ocasionally.
• Process of monthly worker overtime to HR Department to process payroll via Time Soft System.
• Monthly Shipyard fresh water supply records submission to MPA via Marinet.
• Daily filing for contractor's timesheet, vessel work done report etc.
• Manage/monitor taxi card for owner representative.
• Taking minutes of meeting.
• Any other ad-hoc job assigned by Shipyard Manager

KNOWLEDGE AND SKILL REQUIREMENTS

• Min. ITE or Diploma holder
• Proficient in Microsoft Office applications and system
• Resourceful and all rounder

As an Administrative Assistant, you will support our team in a variety of administrative tasks to ensure efficient and smooth day-to-day operations of our office.

Key Responsibilities:

Administrative Support: Provide administrative support to ensure efficient operation of the office. Includes handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Communication: Answer and direct phone calls, write and distribute email, correspondence memos, letters, faxes, and forms.

Scheduling: Assist in planning and scheduling meetings, appointments, and travel arrangements for managers or supervisors.

Record Keeping: Develop and maintain a filing system, and update and maintain office policies and procedures.

Data Management: Submit and reconcile expense reports and maintain contact lists.

Customer Service: Provide general support to visitors and ensure that all reception duties are completed accurately and delivered with high quality and in a timely manner.

Project Coordination: Assist in the preparation of regularly scheduled reports and participate in organizing company events or conferences.

Requirements:

Education: High school diploma or equivalent; college degree preferred.

Experience: Proven experience as an administrative assistant or office admin assistant.

Skills: Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); excellent time management skills and the ability to prioritize work.

Communication: Attention to detail and problem solving skills; excellent written and verbal communication skills.

Characteristics: Strong organizational skills with the ability to multi-task.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Estate Management Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.
You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

The successful candidate will work with various personnel in the company to perform general and project specific documentation, administrative and operational tasks.

Responsibilities:
• Formulate technical or non-technical documentation for project
• Liaise with clients and vendors for operational and project needs
• Perform administrative and operational tasks for project
• Perform general office administrative tasks
• Assist in miscellaneous operational work

Qualifications and Qualities:
• Tech-savvy. Good understanding and exposure to different desktop, web and mobile applications.
• Able to study and understand technical concepts in software engineering
• Good writing skills
• Excellent interpersonal and communication skills
• Meticulous in performing work assigned
• Good organisational skills

At OpenFeel, we believe in assisting individuals to develop themselves in their professional capacity and be capable of managing their own performance. We encourage our staff to actively contribute to the improvement of their work and operation.

We are looking for committed, driven and open minded individuals to join us. We invite you to join our development team. If you are interested, please submit your application at http://www.openfeel.com/career.php.

Once submitted, please look out for our email on your application with email address ending with @openfeel.com. Gentle note that this can sometime be filtered into Junk folder, please mark them as not Junk.

Kindly note that due to overwhelming response, only short listed candidates will be informed.

Core responsibilities:

• Monitor and consolidate Purchase Orders and submit to account department for billing
• Monitor overseas shipments & freights (familiar with shipping documentation such as: import & export documents, packing list, invoicing, bill of landing & insurance)
• Monitor fine from shipping line and back charge to shipper/customer
• Responsible for sourcing and purchasing of materials in order to obtain best cost, on time delivery and acceptable standards
• Monitor selling prices and Sales Orders
• Responsible for managing, plan and monitoring the procurement process
• Proper recording for all the admin charges & fine etc. from main contractors
• Provide administrative & operational supports to a sales team
• Organize and maintain file and records
• Files and correspondence and other records
• Assist and perform all tasks assigned by Snr QS / QS / respective superior

Job Specifications

Minimum Educational Qualifications/ Experience Required:

ITE/ ‘O’ levels / ‘A’ levels / Diploma Holders

Skills and Knowledge required:

• Possess excellent interpersonal & communication skills
• Good team player
• Computer literate in Microsoft office
• Preferable able to converse in Mandarin
• Able to work independently and under pressure
• Good leadership, interpersonal and communication

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

Responsibilities:

• Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries
• Prepare beverages for guests
• Make travel arrangements, hotel accommodations, visa applications
• Handle phone calls and transfers calls to the appropriate person
• Maintenance of office space, phone lines.
• Keep stationery inventory
• Responsible for operating and maintaining office machines, including printers/copiers

Requirements:

• Min GCE ‘O” Level
• 4 years of administrative experience
• Strong Interpersonal Skills
• Posses good communication and written skills
• Strong phone handling etiquette to respectfully engage with stakeholders and guests.
• Able to work independently as well as in a team orientated environment to accomplish tasks and goals
• Strong interpersonal skills to relate easily with people of various background and personalities
• Proficient in MS office: Word, Excel, Powerpoint

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

Job Highlights

• Permanent Position
• Competitive salary and benefits package
• Great opportunities for learning & career advancement
• Transport provided at Lakeside MRT

Responsibilities:

• Supervise and coordinate administrative activities to ensure smooth office operations.
• Manage office supplies inventory and place orders as necessary.
• Oversee maintenance of office equipment and facilities.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Draft and proofread documents, letters, and other communications.
• Maintain and update company databases and filing systems.
• Ensure accuracy and confidentiality of company records and information.
• Assist in planning and coordinating company events, meetings, and conferences.
• Arrange logistics, such as venue booking, catering, and audiovisual equipment setup.
• Collaborate with other administrative staff to accomplish organizational goals.
• Provide support to other departments as needed.

Requirements:

• Minimum 1-year relevant working experience, including in admin or accounts assistant/executive roles
• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• A flair in using new software will be added advantage
• Highly proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint

• Typing of inspection reports/certificates.
• Printing and recording of inspection reports/certificates.
• Data entry of clients’ details for invoicing purposes.
• Sorting of reports and ensuring that all order acknowledgement, instruction to surveyors and/or instruction for laboratory analysis are in job files prior to putting it into the file cabinets.
• Preparing of invoices for approval.
• Data entry of inspectors’ overtime records.
• Dispatching of completed reports to clients and recording the dispatched details.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in sending of fax messages and telexes.
• Liaise with affiliates on ICC invoicing matters.
• Receive, check and confirm CBA.
• Transmit CBA for local clients.
• Process inter- Affiliate invoices for payment/settlement.
• Co-ordinate with affiliate on invoice query.
• Liaise with finance dept on status of payment.
• Investigate problem invoices and report back to clients.
• Perform any other tasks when required from time to time.

Requirements:

• Min ‘O’ Level
• Proficient in Microsoft Office
• Able to coordinate and be a team member towards a common goal
• Able to work independently and to coordinate several activities simultaneously
• Able to interact with all levels of management, affiliates, suppliers and clients
• Applies judgment and acts according to the SGS standards of ethics and integrity
• Knowledge of ISO systems and procedures

Job Descriptions

• Full Time.
• Knowledge in MOM matters for Foreign Workers is advantageous. Eg. WP Applications, Issuance, Renewals, Cancellations
• Perform data entry and assist in HR administrative matters. Eg. Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2600 - $3100 (Salary Commensurates Experience)

Job Requirements

• Diploma / O-Level (with Min 1 year Relevant Experience)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal, effective time management and multitasking skills.
• Able to work independently or with minimal supervision, work in and as a team.
• Able to work in a fast-paced environment.
• Able to start work immediately is encouraged.
• Fresh graduates are welcome to apply.
• Willing to work in West Area.

EBUY Company Recruitment for Administrative Manager and CEO Assistant

Job Overview

As the Administrative Manager and CEO Assistant, you will be responsible for handling the company's administrative affairs and directly supporting the CEO’s daily activities.

Key Responsibilities

1. Administrative Management

• Manage daily office operations to ensure all administrative processes are efficiently conducted.
• Oversee the administrative team, including administrative assistants, maintenance department, and reception staff, ensuring effective team operations.
• Responsible for facilities management, including the maintenance of plant equipment and supplies.

2. CEO Support

• Directly support the CEO with daily tasks such as scheduling meetings, preparing reports, and managing communications.
• Act as a point of contact in the CEO’s absence, coordinating internal and external communications.

3. Project Management and Coordination

• Manage and coordinate cross-departmental projects, ensuring they are completed on time and meet expected objectives.
• Assist in implementing company policies and procedures, ensuring compliance across all departments.

Qualifications

Education: Degree in Business Administration, Administrative Management, or a related field.
Experience: At least 2 years of relevant administrative management experience; recent graduates are welcome to apply.
Essential Skills:
- Strong organizational and time management skills.
- Excellent interpersonal and communication skills.
- High level of professionalism and confidentiality.
- Proficiency in office software, such as Microsoft Office and administrative management systems.
- Ability to remain calm and efficient in a fast-paced and high-pressure environment.

Salary Range

SGD 3,000 to SGD 4,000.

Responsibilities:

1. Manage the end-to-end recruitment process, including sourcing candidates, conducting interviews, and facilitating the onboarding of new hires.
2. Administer employee benefits programs and assist in the development and implementation of HR policies and procedures.
3. Maintain accurate employee records and databases, including personnel files, attendance records, and performance evaluations.
4. Handle employee inquiries and provide assistance on HR-related matters, fostering positive employee relations and addressing concerns promptly.
5. Coordinate employee training and development initiatives, including identifying training needs, scheduling sessions, and tracking participation.
6. Assist in performance management activities, such as conducting performance appraisals, setting performance goals, and providing feedback to employees.
7. Manage the offboarding process for departing employees, including conducting exit interviews, processing final payments, and ensuring a smooth transition.
8. Oversee office administrative tasks, including managing office supplies, facilities maintenance, and coordinating office events.
9. Provide administrative support to senior management, including scheduling meetings, preparing reports, and handling correspondence.
10. Ensure compliance with relevant labor laws and regulations, as well as company policies and procedures.

Requirements:

1. Bachelor's degree in Human Resources Management, Business Administration, or a related field.
2. Minimum of 3 years of experience in HR roles, with exposure to administrative functions.
3. Strong understanding of Singapore labor laws and regulations.
4. Excellent organizational skills and attention to detail.
5. Exceptional communication and interpersonal skills.
6. Proficiency in Microsoft Office Suite and HRIS software.
7. Ability to multitask and prioritize tasks effectively.
8. Proactive and able to work independently with minimal supervision.
9. Strong problem-solving abilities and a customer service-oriented mindset.