Total 12 administrative clerical job vacancies in Gainesville, Florida

Incumbent may perform some or all the following duties as assigned:

A. Provides support through a· wide array of assignments to include general front office administrative services in direct support of all programs that fall under the FFSP Site, which may include, but is not limited to, the following tasks:

• Interacts with other service programs to ensure receipt of referral and documents; works with the Freedom of Information Act Office (FOIA) regarding requests for records and researching information in the record(s).
• Screens intake calls appropriately (does not conduct intake), schedules routine appointments for clients and conveys information to clients.
• Makes routine contacts with officials of other agencies in the community. Maintains the necessary documents, records, files and referral information, and similar program work.
• Provides information to clients about the program services, requirements, and procedures.
• Assists clients in the operation of copier, fax machine, and computer equipment/software available for official use, as assigned. Submits appropriate repair requests, service requests, and supply requests, and schedules routine maintenance, as necessary.
• Conducts follow­ up with clients answering any questions and aiding, as needed. Maintains referral directories, information of community resources, and similar office work pertaining to programs of the FFSP.

• Establishes and maintains subject matter files and records that relate to the programs of the FFSP. Sets up and maintains logs showing the status of actions and correspondence, both internally and externally to the program. Ensures files include all required documents that are properly signed. Carries out confidentiality/PII guidelines and other essential procedures regarding personnel/client files/information. Composes non­ technical correspondence, ensures proper formatting; locates and/or assembles information for reports, briefs, etc.
• Receives visitors and telephone calls to the office, determines the nature of requests and directs visitors and/or callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved. Uses diplomacy and tact in dealing with internal and external leadership, staff, and all other individuals. Receives/manages requests for appointments with the Supervisor/Program Site Manager, as needed. Checks on availability and confirms appointments. Reschedules appointments upon requests of the Supervisor/Program Site Manager or staff member.
• Responds to routine and non­technical requests for information. This may involve determining whether to release the information and the requestor's authority to receive the information, requesting guidance from the Supervisor/Site Manager when in doubt.
• Schedules appointments and makes arrangements for time, participants, and location of meetings and assembling background material in accordance with instructions from the supervisor for a variety of meetings that include but are not limited to the Family Advocacy Committee (FAC), Incident Determination Committee (IDC) and Sexual Assault Case Management Group (SACMG) meetings. Records, types, and distributes minutes from these meetings.
• Reports, tracks, and finalizes all building maintenance work requests. Maintains service logs on all maintenance issues within the FFSP complex.

• The employee uses the full range of functions, including advanced processes of one or more word processing software and/or desktop publishing applications to produce a variety of documents. Uses various functions of other software types such as calendars, electronic mail, spreadsheets, or graphics. The employee plans and carries out assignments with considerable independence.
• Uses multiple function office equipment and automated software to produce a wide­ range of documents, reports, spreadsheets, briefs, and tables. Typing is required.
• Performs timekeeping functions and advises management and staff on procedures and regulations for completing and certifying time and attendance records. Prepares/inputs time and attendance records. Prepares/inputs time and attendance data into applicable timekeeping programs for assigned staff and follows­ up with appropriate staff to obtain required information/documents, i.e., leave request, etc.
• Maintains documents in electronic files for easy retrieval. Creates and/or maintains a database for program statistical tracking. Makes backup copies of stored data, as appropriate.
• Performs other management support duties as assigned.

• You will perform a variety of clerical assignments to support an organization.
• You will control and maintain installed administrative or information management systems; such as forms, records, official mail, directives, or publications management systems.
• You will review world-wide travel and transportation reservations.

DUTIES INCLUDE, BUT NOT LIMITED TOO :This position is responsible for planning and directing the work of the Medical Support Assistants (MSA), Advanced Medical Support Assistants (AMSAs), and Lead Medical Support Assistants assigned to their area of supervision. The supervisor assigns and evaluates the work of subordinate staff, resolves complex issues when problems arise, identifies educational and training needs, and makes recommendations for improved operations. The supervisor participates in the interview process and takes the appropriate corrective employee actions when needed. Other duties may require:

• Coordinates a measurement system and quality improvement efforts within the parameters of the teams.
• Systematically review all activities to assure that the highest quality of care is delivered in the most cost possible.
• Recommends changes in existing programs, using productivity, cost effectiveness s and clinical outcome criteria.
• Periodically works with other managers to assess the effectiveness of the HAS operation and to make recommendations concerning resources, patient flow, etc.
• Responds to Congressional inquiries, conducts administrative investigations and prepares reports response with concurrence of team leaders for signature of the Chief Medical Officer.

• Provides accurate and reliable administrative functions for the unit. Demonstrates excellent communication skills. Works and communicates effectively with managers, supervisors, team members, coworkers, partners, and visitors to achieve goals. Prioritizes work assignments and deals with unforeseen interruptions.
• Serves as a contact and advisor on matters relating to human resources, administration and timekeeping for the unit. Serves as a timekeeper and tracks payroll. Assists with human resources tasks associated with the unit.
• Prepares formal and informal correspondence. Skilled in typing, word processing, email, spreadsheets, managing database, and travel programs.
• Reconciles and reallocate funds, completes and tracks credit card purchases and property.
• Serves as advisor on procedures for procurement, tracks unit acquisitions and prepares purchase requests.

• The responsibilities described are for the full performance level. At developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity.
• Perform preliminary review of immigration applications and databases, identifying information relevant to the performance of background and security checks.
• Assist Asylum Officers in the adjudication of benefit applications, petitions, and removal actions by compiling and evaluating data and preparing case decisions.
• Review case decision documentation against applicant file to ensure completeness, accuracy, and compliance with all applicable laws, regulations, and procedures.
• Interact with applicant, attorney or representative of record to deliver case decision, ensuring understanding of decision or next steps.
• Conduct face to face interviews with applicants and elicits sufficient information to determine eligibility for immigration benefits and prepare reports on suspected fraudulent intent by applicants.

Major Duties Include (but not limited to):

• Generate memos, composing, and editing letters, reviewing correspondence for accuracy and completeness.
• Assist with folding of patient/provider letters and ensure that they are mailed timely.
• The ability to articulate medical information to staff from the service line to other service lines, patients, family members.
• Receives all incoming correspondence and routes appropriately.
• Timekeeper Duties - Serve as primary timekeeping, attendance, and leave administrator for the service line.
• Participates fully in the development of new or revised internal standard operating procedures as well tracking of the stand operating procedure process.
• Maintains inventory of office supplies and ordering supplies when appropriate.
• Perform records management functions as stated in relevant guidance to include records creation and collection, maintenance and use, and disposition.
• Assists with inventory of equipment used by the Community Care Services and process electronic work orders for equipment when needed.
• Serves as a PIV sponsorship for the Community Care Service Line.

DUTIES INCLUDE, BUT NOT LIMITED TOO :This position is responsible for planning and directing the work of the Medical Support Assistants (MSA), Advanced Medical Support Assistants (AMSAs), and Lead Medical Support Assistants assigned to their area of supervision. The supervisor assigns and evaluates the work of subordinate staff, resolves complex issues when problems arise, identifies educational and training needs, and makes recommendations for improved operations. The supervisor participates in the interview process and takes the appropriate corrective employee actions when needed. Other duties may require:

• Coordinates a measurement system and quality improvement efforts within the parameters of the teams.
• Systematically review all activities to assure that the highest quality of care is delivered in the most cost possible.
• Recommends changes in existing programs, using productivity, cost effectiveness s and clinical outcome criteria.
• Periodically works with other managers to assess the effectiveness of the HAS operation and to make recommendations concerning resources, patient flow, etc.
• Responds to Congressional inquiries, conducts administrative investigations and prepares reports response with concurrence of team leaders for signature of the Chief Medical Officer.

• Oversees all adjudicative support and operations support functions and directs the activities of assigned staff responsible for case status tracking, the handling of public case inquiries.
• Make decisions and resolves problems involving interpretation of the law or unusual situations requiring interpretation and application of CIS policy to include resolution of complicated issues where decisions cannot be reached.
• Recommends changes, plans, goals, objectives, and milestones for substantive changes in the administration of case management with the potential for national implementation.
• Provides guidance and recommendations to a team of Legal Administrative Specialist responsible for responding to in-person, telephonic or written customer inquiries; make jurisdiction determinations by analyzing appropriate information and documents.
• Coordinates, plans, and adjusts work in collaboration with supervisors from other units to ensure that the work is accomplished in a consistent and timely manner to meet established priorities, goals.

• Provides accurate and reliable administrative functions for the unit. Demonstrates excellent communication skills. Works and communicates effectively with managers, supervisors, team members, coworkers, partners, and visitors to achieve goals. Prioritizes work assignments and deals with unforeseen interruptions.
• Serves as a contact and advisor on matters relating to human resources, administration and timekeeping for the unit. Serves as a timekeeper and tracks payroll. Assists with human resources tasks associated with the unit.
• Prepares formal and informal correspondence. Skilled in typing, word processing, email, spreadsheets, managing database, and travel programs.
• Reconciles and reallocate funds, completes and tracks credit card purchases and property.
• Serves as advisor on procedures for procurement, tracks unit acquisitions and prepares purchase requests.

• You will advise others based on your extensive knowledge of Navy Working Capital Fund accounting processes. (NOTE: working capital fund environment = NT-5 having experience and NT-6 expert level experience.)
• You will independently plan and conduct a variety of assignments based on your knowledge of professional concepts, functional program characteristics, and assignments.
• You will direct other personnel, resolve conflicts, and coordinate system support personnel.
• You will collaborate with other senior personnel to adopt common practices and reporting methods, improve processes and services by developing new products/services or modifying existing processes and services.
• You will develop competencies in personnel through coaching or mentoring, recognize achievements, anticipate/manage conflicts constructively, and address formal/informal complaints.
• You will apply policies, programs, and procedures related to employee relations, safety, health including EEO, diversity, CEAP program, Federal Health and Safety Standards, timekeeping and travel.
• You will interpret policy and regulatory requirements to recommend senior leaders (within the organization) to resolve issues that may be controversial in nature with major impacts or repercussions across the organization.
• You will recognize and diagnose problems, develop alternative solutions, and act decisively including uncertain situations.

Duties include, but are not limited to:

• Serve as a vital resource for the Inpatient Mental Health Nursing for all administrative duties, supply ordering, project management.
• Manage administrative and clerical needs for Nursing Inpatient Mental Health; initiates problem-solving techniques when problems/conflicts arise prior to presenting the information to Mental Health Nursing Leadership.
• Prepare reports by the collection of data at various increments such as weekly, monthly, quarterly, and annually in support of Nursing Leadership.
• Utilize Minimum Data Set (MDS) to pull various clinical-based data sets for required reports.
• Manage administrative and clerical needs for the Baker Act Coordinator.
• Assist the Baker Act Coordinators with reviewing legal documents and tracking.
• Cataloging nursing records throughout their life cycle in the MKR Medical Records Database.
• Assist the Inpatient Mental Health Nurse Manager in bi-annual testing of the Live Process system particularly prior to inclement weather.

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown Premier is growing and seeking an exceptional individual with proven discipline, and commitment to join our Personal Lines Team as an Administrative Assistant.

The Administrative Assistant responsibilities includes collecting and entering data in databases and maintaining accurate records of valuable company information. A candidate working in data entry will need to efficiently manage a large amount of information that is often sensitive or confidential.

WHAT YOU'LL DO:

• Update the company database by inputting information from each call and keeping every customer field current

• Collaborate with Management team for data entry projects and misc. projects

• Scanning and filing documents into the company database

• Adding policies in database

• Processing carrier downloads

• Keep information confidential

• Perform all other assignments as required

WHAT YOU'LL HAVE:

• High School Diploma or GED required

• Minimum two years’ experience in a customer service role

• Ability to maintain a high level of confidentiality

• Ability to work well in a team environment

• Advanced knowledge of Word Processing software; Spreadsheet software and Database software

WHAT WE OFFER:

• Excellent growth and advancement opportunities

• Competitive pay based on experience

• Paid Time Off (PTO)

• Generous benefits package: health, dental, vision, 401(k), etc.

• Employee Stock Purchase Plan

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.