Total 8 Senior Executive administrative clerical job vacancies in vero beach florida

About Us: Silvester Legal LLC is a dynamic and fast-growing Singapore law firm specialising in corporate law and commercial litigation, with a particular focus on shareholder disputes. We are committed to delivering exceptional legal services to our clients while fostering a collaborative and innovative work environment. As part of our growth, we are seeking a motivated Marketing & Administrative Executive to join our team.

About the Position: The Marketing & Administrative Executive will play a vital role in supporting the firm’s marketing initiatives and administrative operations. This position involves managing social media, coordinating content, maintaining records, and assisting with various internal processes. Ideal candidates are detail-oriented, proactive, and adaptable, with a solid understanding of marketing principles and excellent organisational skills.

Key Responsibilities

Marketing Support:

• Assist in executing the firm’s marketing strategies, including digital campaigns, social media, and content creation.
• Coordinate content for the firm’s website, newsletters, and other online channels.
• Manage the publication schedule for articles, newsletters, and email campaigns to ensure timely and effective communication with clients and audiences.
• Maintain and analyse engagement metrics across digital platforms to inform strategy adjustments.

Event Coordination:

• Support in planning and organising firm events, client seminars, and other business development activities.
• Coordinate with vendors and venues, manage invitations, and handle event logistics.
• Monitor event budgets and provide post-event analysis and feedback.

Administrative Support:

• Maintain accurate business records, including client lists, contacts, and mailing lists.
• Oversee administrative tasks such as preparing reports, managing schedules, and organising files.
• Coordinate meetings, prepare agendas, and document minutes where necessary.
• Support general office management, including maintaining inventory of marketing materials and office supplies.

Client Relationship Management:

• Provide assistance with client touchpoints and follow-ups, ensuring timely responses to client inquiries.
• Support the business development team in identifying opportunities to enhance client engagement and satisfaction.

Preferred Experience & Skills:

• Education: Diploma or Professional Certification in Marketing, Business Administration, or a related field.
• Experience: Prior experience in a marketing or administrative role, preferably within a legal or professional services environment.

Technical Skills:

• Proficiency in MS Office, social media platforms, and marketing tools (e.g., HubSpot, Canva, and basic Adobe Creative Suite knowledge).
• Familiarity with CRM systems and website management is a plus.

Organisational Skills:

• Strong multitasking, time-management, and organisational abilities.
• High attention to detail and accuracy in all deliverables.

Communication Skills:

• Excellent written and verbal communication abilities to interact professionally with clients, vendors, and team members.

Personal Attributes:

• Self-motivated, proactive, and adaptable.
• Collaborative and able to work effectively both independently and as part of a team.

Application Process:

By submitting your application, it has been deemed that you acknowledge and agree that Silvester Legal LLC may collect, use and disclose your data as provided in this submission for verification, evaluation and other recruitment-related purposes in accordance with the Personal Data Protection Act.

Thank you for your interest in joining us. We regret to inform that only shortlisted candidates will be notified.

Follow our Company Page on LinkedIn for more updates & job opportunities: https://www.linkedin.com/company/silvesterlegal/

Job Purpose

To perform full range of administrative functions and support head of department and the various teams (under the department) for smooth running of the Home Healthcare Team.

Responsibilities

Specific:

• Responsible for maintaining a systematic means of archiving paper and electronic documents and files.
• Track, monitor, organize and manage HHT inventory.
• Manage and ensure adequate supply of consumables according to par levels and utilization charging compliance.
• Manage payment and purchase requisition requests.
• Project, manage and monitor annual budget with Nurse Manager.
• Prepare, tabulate and submit Nurses' claims.
• Liaise with other HODs and staff on general administrative matters in relation to supervisor's area of work.
• Record, update and follow-up on staff personal data and issues.
• Handle electronic submission of statistics to relevant authorities/institutions.

General:

• Ensure clean and neat office environment.
• Report and follow-up, until resolved, any repairs or service of equipment malfunction and environmental defects.
• Handle day-to-day operations of the department.
• Participate in hospital activities and outreach programs to the community.
• Assist in service-quality related initiatives, corporate functions and projects.
• Other duties assigned by the Department.

Requirements

• Degree in Healthcare Management, or related field.
• Minimum 3 years of working experience, preferable in the healthcare setting.
• Possess strong analytical and organizational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines.
• Posses good interpersonal skills.
• Good communication skills, both verbal an written.
• Able to work collaboratively in a team.
• Proficient in MS Office (Excel and PowerPoint) is a must.
• Able to work under pressure in a complex environment.

Key Responsibilities:

• Register and process medical report requests, including handling payments for medical report services.
• Respond to all inquiries regarding medical reports via email, phone, and mail.
• Follow up with doctors to ensure completion of pending medical report requests.
• Perform administrative tasks related to the processing of medical report requests.
• Manage and resolve urgent or complex cases to ensure medical reports are delivered within the stipulated timeframes.
• Retrieve and prepare medical records to facilitate report writing and manage duplication requests from law firms and government agencies.
• Conduct quality checks on medical reports to ensure accuracy before release.
• Assist with any other tasks as assigned by the supervisor.

Qualifications:

• Minimum diploma or equivalent in a relevant field.
• Experience in a healthcare setting or records management is preferred.
• No experience welcome too! Training provided!

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Looi Ming Ming

EA Personnel Reg No: R1660254

Job Roles & Responsibilities

Responsible for all administrative and finance matters of the church branch office.

Support the church branch office in the following

· Editing the weekly Sunday bulletin in Chinese.

· Circulation of the bulletin through social media for members

· Preparation of weekly hymns slides used for Sunday Service.

· Work closely with the pastoral and management team to support the running of the office.

· Submission of staff and members’ claims to the church treasurer.

· Procurement of admin related resources such as stationary, paper etc so as to support the church operations

· Update of church member details in the CRM

· Handle calls/emails/walk-ins enquiries regarding the church services

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language (Chinese)

• Preferably some experience in an administrative role but is also open to applicants new to this role and is willing to learn

• positive towards learning new skills on the job

• Good interpersonal skills, able to relate to people from different culture and languages

• Good written and verbal communication skills

• Able to work independently, multi-task and adapt quickly in a fast-paced environment

• Able to handle confidential information with discretion and integrity in compliance to church PDPA

• Proficient in MSOffice Applications and the typing of Chinese character

As an Administrative Executive within the Business Development Team, you will play a crucial role in supporting the team's operations and ensuring efficient coordination of business development activities. You will be responsible for handling administrative tasks, managing schedules and facilitating communication within the team and with external stakeholders and the ability to multitask effectively.

Key Responsibilities:

1.Administrative Support:
• Manage the daily administrative tasks of the Business Development Team.
• Organize and schedule meetings and events arrangements for team members.
• Prepare and distribute correspondence, memos, presentations and reports as needed.
• Maintain accurate records and files both in physical and electronic formats.

2.Communication and Coordination:
• Act as a liaison between the Business Development Team and other departments or external parties.
• Coordinate for meetings and events.
• Ensure effective communication within the team and with external stakeholders.

3.Data Management:
• Assist in the collection, analysis and presentation of data related to business development initiatives.
• Maintain databases and CRM systems, ensuring data accuracy and integrity.
• Generate reports and summaries based on collected data for management review.

4.Project Support:
• Support the implementation of business development projects and initiatives.
• Track project progress, deadlines and deliverables.
• Assist in the preparation of project proposals, budgets and presentations.

Requirements:
• Minimum Degree in Business Administration or equivalent.
• At least 1-year relevant working experience.
• Proven experience as an Administrative Executive, Administrative Assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize daily workload.

Attributes:
• Team player with a positive attitude and strong interpersonal skills.
• Ability to work independently and under pressure.
• Proactive and resourceful in handling challenges.
• Willingness to learn and adapt to new technologies and methodologies.
• Ability to resolve problems quickly and effectively and determining appropriate courses of actions.

1. Answering Phones and Emails and directing them to the appropriate parties.

2. Scheduling Appointments and Meetings

3. Managing Correspondence by drafting and proofreading correspondence, preparing reports, memos, and other documents, and handling incoming and outgoing mail.

4. Data Entry and Record Keeping by maintaining accurate records and databases, entering data into systems, and organizing files and documents.

5. Bookkeeping and Expense Tracking such as tracking expenses, processing invoices, and reconciling accounts.

6. Office Organization and Maintenance by ensuring the office environment is tidy and well-organized, order office supplies, and coordinate maintenance and repairs as needed.

7. Handle travel arrangements for staff members, including booking flights, hotels, and transportation, and preparing travel itineraries.

8. Assisting with HR Tasks such as processing paperwork for new hires, maintaining employee records, and assisting with benefits administration.

9. Event Planning by assisting in planning and coordinating company events, conferences, or workshops.

10. Providing Administrative Support to various departments and staff members as needed, including assisting with projects, conducting research, and performing other tasks to help streamline operations.

Job Description:

Pacific Life is investing in bright, agile, and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant II to join Pacific Life Risk Management (PLRM) in our Newport Beach, CA office (hybrid work schedule).

As a Senior Executive Administrative Assistant, you'll play a key role in providing a broad range of administrative and technical support to several teams within PLRM. You will report directly to the Executive Vice President and Chief Risk Officer (CRO) and additionally you will support three senior officers.

How you will make an impact:

• Proactive calendar management using MS Outlook, effectively manage calendar conflicts
• Manage the monthly Division Risk Management Committee (DRMC) meetings including scheduling, agenda, materials, and SharePoint site
• Collaborate with Division Admins on all insurance risk and market risk activity. as needed
• Assist with planning and managing the annual PLRM offsite meeting including agenda, travel, catering, etc.
• Make travel arrangements and prepare expense reports using Concur
• Manage invoicing requests for the team using Coupa
• Manage all IT & Facilities requests for the team
• Onboard new team members
• Provide back-up support to the PLRM Divisional Executive Admin
• Complete miscellaneous tasks and projects, as assigned.

The experience you will bring:

• 5+ years of administrative experience supporting senior-level executives
• Strong experience with Microsoft Office 365 applications (Excel, Outlook, PowerPoint, Teams, Sharepoint) and Adobe Acrobat
• Approachable, professional, and self-motivated individual with a calm, positive and collaborative attitude
• Ability to make independent decisions regarding planning, organizing, and scheduling work
• Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Extremely detailed-oriented and uses sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

What will make you stand out:

• Experience using Coupa

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Job Description:

Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant to join our Institutional Product Division in Newport Beach, CA (hybrid schedule).

The Senior Executive Administrative Specialist will be responsible for a broad range of administrative and technical duties in support of the Institutional Division. This person will be the primary administrative support for our Head of Institutional Retirement Solutions and other senior staff. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.

How you will make an impact:

• Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings
• Ad-hoc administrative projects and general administrative support
• Use Concur to arrange and maintain travel plans and itineraries
• Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work
• Processing invoices from external parties
• Screening and handling of telephone calls

​

The experience you will bring: 

• 5+ years administrative experience supporting senior level executives and general administrative suppo
• Proficiency in Microsoft Office 360 applications (Outlook, Word,Excel, and PowerPoint) and Adobe Acrobat
• Approachable, professional and self-motivated individual with a positive and can-do attitude
• Ability to make independent decisions regarding planning, organizing and scheduling work
• Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Must be extremely detailed-oriented and use sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
• Ability to maintain a calm and diplomatic manner
• Must be able to work occasional overtime as required

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.