Total 514 Administrative / Clerical job vacancies in south east england da1 2tt

Job Description

• Handle general admin tasks (phone calls, office stationery and office maintenance)
• Handle worker's dormitory issue
• Apply/renew/cancel MOM-related work pass
• Maintain and update employee records and HR databases
• Provide clerical & administration support to the business team
• Help organize employee welfare activities, including staff events and recognition programs
• Other ad-hoc duties assigned by the Managing Director

Job Requirements

• Diploma in Business Management/ Administration or related disciplines
• Proficiency in MS Office
• Responsible, detail-oriented, self-disciplined, able to work independently with multi-tasking ability

Job Description

• Provide both HR-specific and General administrative to HR Department and Senior Manager

• Handle the onboarding and offboarding process for employees

• Maintain and manage proper document filing (eg. photocopying, scanning, filing and printing)

• Maintain proper documentation of employee records.

• Application, renewal and cancellation of permit.

• Payroll Calculation & Process of Employees’ Medical Claim

• Maintain and Update Company Insurance Record

• Maintain and Ensure work place safety protocols are adhered to

• Manage daily General Administration works including maintain office facilities, in-house dormitory matters, supplies and equipment

• Handle work injury claims.

• Organize and coordinate company cultural activities and meetings.

• Any other ad-hoc admin duties which may be assigned.

Please include your last drawn salary and expected salary.

*Candidates must be willing to work in the East.

*Salary will commensurate with experience

*Candidates with experience in the renovation ID industry will be of advantage.

*Only shortlisted candidates will be notified.

Job Description:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and organizational support to our Chief Operating Officer. The successful candidate will be responsible for managing daily schedules, handling confidential matters, and ensuring the smooth execution of tasks.

Key Responsibilities:

• Managing emails and correspondence (filtering and responding on behalf of the employer)
• Scheduling and organizing meetings, appointments, and events
• Maintaining and updating contact lists
• Drafting letters, reports, and other documents
• Taking minutes during meetings
• Managing the employer’s daily, weekly, and monthly calendar
• Reminding the employer of important tasks and deadlines
• Coordinating with other team members to ensure smooth scheduling
• Booking flights, hotels, and transportation
• Preparing itineraries and travel documents
• Handling any changes or cancellations to travel plans
• Following up on tasks assigned to others
• Handling ad hoc requests and tasks as they arise

Requirements:

• Diploma or Degree in related field preferred.
• Minimum 3 years of experience in similar role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Proficiency in Mandarin is required to effectively communicate with clients or stakeholders who primarily speak Mandarin.

Job Description:

We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and organizational support to our senior management team. The successful candidate will be responsible for managing daily schedules, handling confidential matters, and ensuring the smooth execution of tasks.

Key Responsibilities:

• Managing emails and correspondence (filtering and responding on behalf of the employer)
• Scheduling and organizing meetings, appointments, and events
• Maintaining and updating contact lists
• Drafting letters, reports, and other documents
• Taking minutes during meetings
• Managing the employer’s daily, weekly, and monthly calendar
• Reminding the employer of important tasks and deadlines
• Coordinating with other team members to ensure smooth scheduling
• Booking flights, hotels, and transportation
• Preparing itineraries and travel documents
• Handling any changes or cancellations to travel plans
• Following up on tasks assigned to others
• Handling ad hoc requests and tasks as they arise

Requirements:

• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Proficiency in Mandarin is required to effectively communicate with clients or stakeholders who primarily speak Mandarin.
• Diploma or Degree in related field preferred.

The position reports to the Secretary-General. The Finance and Administrative Manager shall define and implement the financial strategy of IRSG. He or she shall prepare budget statements and carry out financial and accounting management for the IRSG and prepare annual reports on the situation of the IRSG's activities. In addition, he or she shall supervise the annual budget preparation for IRSG and implement the same.

(B) SUMMARY OF KEY FUNCTIONS/ACCOUNTABILITIES:
Within the limits of delegated authority, the Finance and Administrative Manager is responsible for the following duties:
▪ Manage all accounting and financial operations, including procurement, payments, accounts payable, the general ledger, revenue recognition, and outsourced payroll.
▪ Prepare and publish timely monthly financial statements and flux analysis for balance sheet and income statements to ensure all entries are properly recorded and fully analyzed.
▪ Lead and support IRSG month-end and year-end close processes in line with strict corporate deadlines across all entities.
▪ Develop and maintain the IRSG accounting policies to ensure compliance with relevant accounting standards.
▪ Proactively monitor, review, research, and interpret IRSG and IFRS standards and analyze emerging accounting pronouncements for financial statements and operational impact to the IRSG.
▪ Lead the effort in the development and implementation of internal control procedures and the identification of risks and inefficiencies.
▪ Act as the primary interface with IRSG external auditors and coordinate the planning and execution of all required statutory audits.

(C) ACCOUNTABILITIES:
Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:
▪ Advice to senior management on strategic financial resource management
▪ Authoritative interpretation of requirements for handling transactions, advice, and guidance concerning IRSG financial practices and rules
▪ Operational efficiency of the managerial or accounting aspects of the areas managed
▪ Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects
▪ Full compliance of financial activities, the financial recording and reporting system, and audit follow-up with IRSG rules, regulations, policies, strategies, and IPSAS standards
▪ Implementation of effective internal control and the proper design and functioning of the financial resources management system.
▪ Proper planning, expenditure tracking, and audit of financial resources, including extra-budgetary income, in accordance with IRSG rules and regulations
▪ Financial resources management involves the planning, guiding, and controlling of the resources in accordance with IRSG rules and regulations.
▪ Contributing to the preparation and monitoring of budgets
▪ Establishment of the budget preparation and modification monitoring system, control of budgetary status versus authorized spending limits (ASL), and budget delivery levels
▪ Elaboration of the internal expenditures’ control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the Enterprise system; Payrolls are duly prepared; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done.

(D) ADMINISTRATION AND MANAGEMENT
As technical manager, accountable for the correct and consistent application of policies and procedures in the management of administrative and Finance functions through the provision of technical leadership, guidance, and support to the country office and sub-offices where applicable.

Contributes to strategic planning and policy changes/formulation on administrative matters as necessary. Provides technical input to the establishment of administrative and Finance guidelines. As an Advisor to the Secretary-General, the incumbent updates staff on administrative and Finance policies, procedures, rules, and regulations, providing authoritative advice and administrative support. Decides on the appropriate application and interpretation of administrative rules, regulations, policies, and procedures.

Coordinates the Administration and Finance of the organisation to support policy reform in administrative and financial management; advises on the applicability of new policy directives. Makes substantive recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issues. Keeps the Secretary-General abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters.

Work in close cooperation with the Secretary-General to promote a culture of the highest ethical standards and behaviour in management. Contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including the implementation of cost-saving strategies.

Oversees administrative support and services of the organisation including preparation of service contracts, preparations of requisitions for all administrative supplies and guidance on administrative procedures. Manages oversight on the activities of Financial Service Providers to ensure efficient transfer of funds to programme and project sites.

(E) PERFORMS ANY OTHER DUTIES AND RESPONSIBILITIES ASSIGNED AS REQUIRED
Performing additional duties and responsibilities assigned by the Chief of Staff in conformance with the policy, standards, rules, and regulations of IRSG

(F) EDUCATION AND PROFESSIONAL EXPERIENCE
An advanced university degree (minimum of a Master’s degree and preferably a PhD) in Finance, Accounting, or equivalent certificate from a recognized University is mandatory. Qualified Accountant (Chartered Accountant or equivalent) and Membership of a professional body such as the ACCA, ACA, etc. are mandatory.

A minimum of seven years of progressively responsible experience in the area of finance, financial risk management, or any other comparable experience in a Big 4 (or equivalent) Accounting firm and in industry, preferably with multinational companies, is desirable. Proficiency in the use of the following types of accounting software (general accounting software, payroll software, inventory management software, and invoicing software), with specific competence in two or more of the following accounting software: NetSuite, QuickBooks Online, Desktop Pro,Sage Intacct, FreshBooks, QB Enterprise, Xero, SAP Business One, Blackline, and Acumatica, among others is mandatory.

(G) OTHER MANDATORY AND DESIRABLE REQUIREMENTS
Ability to work in a multicultural environment is a must. Work experience in the United Nations, an international organization, an intergovernmental organization and/or government agency is desirable. For the position advertised, fluency in English is required. Knowledge of French or another official United Nations language is an advantage.

HOW TO APPLY
Interested candidates from IRSG Member Countries (European Union, Singapore, India, Sri Lanka, Russia, Cote D'Ivoire, Nigeria, and Cameroon) should submit their resume by email to the address below with a motivation letter stating why they are suitable for the position, along with certified copies of degrees, diplomas and certificates including names and contact details (organization, phone number and e-mail address) of three referees not later than 17 October, 2024.

Please, note that incomplete applications will not be considered.
E-mail: admin.assistant@rubberstudy.org
Copy: secgen@rubberstudy.org

SALARY CAP: Total Net Salary of SG$73,309 Per Annum (excluding benefits)

GRADE: G-7 Step 2, General Service Category, United Nations Salary Scale for Singapore.

Job Description:
We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and organizational support to our Chief Operating Officer. The successful candidate will be responsible for managing daily schedules, handling confidential matters, and ensuring the smooth execution of tasks.

Key Responsibilities:

• Managing emails and correspondence (filtering and responding on behalf of the employer)
• Scheduling and organizing meetings, appointments, and events
• Maintaining and updating contact lists
• Drafting letters, reports, and other documents
• Taking minutes during meetings
• Managing the employer’s daily, weekly, and monthly calendar
• Reminding the employer of important tasks and deadlines
• Coordinating with other team members to ensure smooth scheduling
• Booking flights, hotels, and transportation
• Preparing itineraries and travel documents
• Handling any changes or cancellations to travel plans
• Following up on tasks assigned to others
• Handling ad hoc requests and tasks as they arise

Requirements:

• Diploma or Degree in related field preferred.
• Minimum 3 years of experience in similar role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Proficiency in Mandarin is required to effectively communicate with clients or stakeholders who primarily speak Mandarin.

Job Description:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and organizational support to our Chief Operating Officer. The successful candidate will be responsible for managing daily schedules, handling confidential matters, and ensuring the smooth execution of tasks.

Key Responsibilities:

• Managing emails and correspondence (filtering and responding on behalf of the employer)
• Scheduling and organizing meetings, appointments, and events
• Maintaining and updating contact lists
• Drafting letters, reports, and other documents
• Taking minutes during meetings
• Managing the employer’s daily, weekly, and monthly calendar
• Reminding the employer of important tasks and deadlines
• Coordinating with other team members to ensure smooth scheduling
• Booking flights, hotels, and transportation
• Preparing itineraries and travel documents
• Handling any changes or cancellations to travel plans
• Following up on tasks assigned to others
• Handling ad hoc requests and tasks as they arise

Requirements:

• Diploma or Degree in related field preferred.
• Minimum 3 years of experience in similar role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Proficiency in Mandarin is required to effectively communicate with clients or stakeholders who primarily speak Mandarin.

What you will do:

• Ensure smooth running of payroll cycles, overall HR and daily administration
• Responsible for creation, deployment and review of the recruitment strategy
• Work with the management on recruitment and talent management
• Advise employees on HR and other admin matters (leaves, recruitment, payroll, retention, insurance etc)

Payroll

• Process monthly payroll
• Verify reports submitted by restaurant managers including number of hours to pay, overtime payment, shift payment, commission and deductions
• Process and submit monthly CPF, SDL and FWL payments
• Process employee IR8A statement annually

Talent Management

• Managing performance at various points of an employee such as regular reviews and confirmations
• Spearhead and administer the annual appraisal exercise
• Manage leave balances and other benefits
• Review and manage employee’s incentive structure and welfare
• Create and administer the internship and apprenticeship programs with all relevant educational institutes and government bodies
• Create and deploy training programmes including WSQ courses among others

HR Administration

• Perform general administrative duties and manage onboarding/offboarding processes such as lockers, uniforms, name tags, and name cards
• Ensure maintenance of updated information of employees in P-files
• Apply, renew and cancel work passes for foreign applicants
• Source, screen and interview candidates through every available channel
• Foster long-term relationships with past applicants and potential candidates
• Manage employees disciplinary, grievances, termination and resignation procedures
• Other admin tasks as assigned

Corporate Initiatives

• Plan and organise employee engagement events & activities
• Launch initiatives to improve employer branding

The Person:

• Passionate about F&B and making a difference
• Preferably has HR experience in the F&B industry
• Proactive and meticulous
• Excellent planning and analytical skills
• Effective time management & prioritization skills
• Resourceful, adaptive, efficient and able to work independently
• Familiarity with software such as StaffAny and Talenox is an added advantage

HR cum Admin Executive

• Handle basic HR functions including recruitment, performance management etc.
• Ensure compliance with HR policies and procedures, update company handbook etc.
• Overseeing employee records (attendance, leave and benefits administration)
• Monitoring office administration processes (office safety, security, overall office environment, facilities, office equipment, supplies, etc.)
• Liaise closely with sub-contractors and relevant authorities to ensure project etc office facilities in smooth progress.
• Assist in organizing team-building activities and events, office gathering.
• Maintenance of company's permit &certification (Biz Safe, ISO, FSM) etc
• Support sales operation including process sales order, prepare quotation, delivery order and issue invoices
• Assist new or existing customers on their inquires as well as provide after sales support

Others

• Hotel Booking, flight booking any adhoc task or function as assigned by Management.
• Liaise with related department concerned to maintain and promote efficiency in day-to-day operations

Job Requirements:

• Diploma or degree in Human Resources, Business Administration, or equivalent
• 2-3 years of proven experience in HR roles, with a focus on recruitment, employee relations, and HR administration.
• Strong knowledge of MOM’s, CPF labor laws and regulations.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Independent, detail-oriented and organized with strong problem-solving skills.
• Bilingual (English & Mandarin)

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include:
• Extract information from database (from excel/powerpoint/adaptive) upload into sharepoint list
• Basic report consolidation, standardize formatting
• Support room bookings, check on team members availability
• Adhoc purchasing for office supplies, support logistics arrangement for workshop
• Tracking of action item list status , program support

• Work OT and weekend whenever required

We are seeking a project admin coordinator with 3+ years of experience in a finance background.
The ideal candidate will have strong organizational skills, hands-on experience with Excel for data analysis and reporting, and the ability to support project planning and execution.
The role requires effective communication, stakeholder management, and a detail-oriented approach to ensure project deliverables align with financial goals.
Experience in risk management and process improvement is a plus.
Skilled in financial analysis, budgeting, and reporting.
The candidate should have strong Excel expertise and experience in managing financial data and forecasting.
Prior experience in the finance industry and attention to detail are essential for success in this role.
This resource need to coordinate with multiple project teams across multiple time zones.
This resource is expected to work in shifts as per needs.
This resources is expected to work on weekends or public holidays on any urgent project work.

We are looking for a dynamic individual to join our team as an Administrative Assistant.

Responsibilities

· Provide Administrative support to our office (Quotations of Products, responding to queries emails, etc)

· Typing of product labels and relaying of orders from Business Clients to Kitchen.

· Preparation of ISO/HACCP and Halal Certification documents

· Purchasing of inventory/ Ingredients from suppliers

· Receiving of Goods and directing delivery man for storage of goods

· Process Delivery order/ Invoices (If needed)

Requirements

· Good Organization skills and Attention to detail

· Independent Team player

· Able to commit to a 5 Days work week (9 am to 6 pm)

· Experienced/Non-experienced applicants are welcomed

· Proficient in Microsoft Office and Excel

· Excellent Verbal and Written communication skills (English)

Please send a complete resume to info@thecakefactory.com.sg including:

· Personal details and contact information

· All relevant and past work experience with references.

· Last drawn salary or expected salary.

· Date of availability.

Only shortlisted candidates will be notified.