Total 291 Administrative / Clerical job vacancies in Cebu City

In this role, you will be the single point of contact for the Commercial and Finance teams, to liaise on Finance/Revenue related requests. You will be the go-to person from the Commercial side on all Finance related processes, platforms and documents who can advise on actions accordingly. You will also be responsible for ensuring that all key cut-off dates based on the Monthly Closing Calendar are strictly adhered to

• Update opportunities for Commercial teams and advise on opportunity set-up in Salesforce. 
• Commission opportunity in Salesforce to get the job number (i.e. include billing instructions, final contract details, evidence of agreement (EOA) and/or PO). Raise job number request for exception cases, if needed.
• Raise request and coordinate new SAP account creation and credit checks.
• Review and approve proforma invoices .
• Follow up with the Billing team on sending invoices to clients.
• Raise credit memo request for invoice revisions/ cancellations.
• Attend the local Billing and Cash Collection calls and coordinate action items with the Commercial team.
• Ensure project dates in SAP are updated. Raise SAP change requests as needed.
• Follow up with the Operations team on pending fieldwork start date confirmation.
• Follow up with the Commercial team on pending evidence of delivery (EOD).
• Other Finance/Revenue-related duties, as assigned

Role - Admin Assistant

Location - flexible (Bristol (AZW), Gloucester (JVH), Bridgwater (SDC) Hybrid working available.

Pay Rate - £150 - £180 per day - Depending on Experience

Hours - Full time - part time hours could be considered

About the role

The HPC Engineering Transformation programme has been focused on delivering meaningful and tangible change to the HPC project, in pursuit of simplification of our processes and focussing on behaviours which will lead to successful delivery of Engineering for site. We are a team of five people, representing each of the engineering and delivery entities in HPC. We are strong, collaborative team and we are looking for an addition to our team to keep us on track for our ambition for onboarding.

You will be responsible for:

• Maintaining the list of the cells that need to be onboarded
• Booking the cells in for each of their sessions (online or in person)
• Booking meeting rooms for the F2F sessions
• Supporting attendees with any logistical challenges (i.e. visitor badges, inductions etc)
• Booking in "buddy" or specialists to support specific sessions
• Capturing some of the lessons learned at specific sessions (note taking)

You will be

• Enjoy being organised and are comfortable managing lists of names/dates
• Enjoy working in a team
• Proactive; making sure that each of the cells that are onboarded have everything that they need ahead of their sessions

Manpower UK is acting as an Employment Business in relation to this vacancy.

TASKS & RESPONSABILITIES

·       Participate in setting up dashboards and reports, both in CRM (ZOHO) and beyond, to track sales operations and cross-functional efficiencies, and identify areas for improvement.

·       Participate in the production and review of accurate and actionable sales reports for sales reps, GEO sales leaders and the executive team.

·       Support for the Sales Events/exhibitions

·       Support for Sales Operations of the sales team, including managing quote, invoice, cash collection, and expense.

·       Partner with Global Sales and Finance to create and maintain sales forecasting models and data.

·       Support teams for administrative tasks, such as:

o   Control office supplies (stationaries, beverages, marketing materials, etc…)

o   Liaise with the selected service providers for office cleaning, decoration and maintenance

o   Raise Purchase Requisitions for Goods  &  Services  relative  to  General  Affairs  &  Administration, follow-up on their delivery, prepare payment requests

o   Maintain Company registration documents and certificates up to date

o   Handle incoming and outgoing mails, couriers, magazines, newspapers

o   Assist employees with their travel arrangements in liaison with the selected service providers, such as, visa and insurance (Basically, employee book air ticket by themselves)

o    

o   Other duties assigned by the Reporting Lines

KEY MEASURES & INDICATORS (main KPIs used in the role)

·       Sales Revenue performance

PROFILE REQUIRED

Professional Background

·       3+ years of experience in a sales role

·       Experience in Automotive industry is plus

Skills & Abilities

·       Understanding of finance processes and commercial risk

·       The ability to understand the strategic direction and goals of the Global Sales Leadership and support appropriate processes to facilitate achievement of business objectives

·       Well-developed capabilities in problem-solving and crafting efficient processes

·       A result and success-oriented mentality, conveying a sense of urgency and driving issues to closure

·       An ability to initiate and build relationships with people in an open, friendly, and accepting manner

·       Excel skills

·       Comfort with adapting and adjusting to multiple demands, shifting priorities, ambiguity, and rapid change

·       Professional English and Japanese communication skills

·       Knowing Market, Competitors, and customers

·       Must know the company licenses, and certifications and adhere as per the company laws

Scope of Position:     

Performing daily accounts payable activities mainly process incoming invoices and making sure they are paid timely and accurately. Making sure the exceptions on the invoices are solved quickly with having good interaction with other departments. Checking statements and provide feedback to the vendors / carriers about their outstanding invoices.

KEY RESPONSIBILTIES

• Setup and maintain service provider account in GCI system and the online banking system
• Record payable in accounting systems upon receipt.
• Review and submit payable detail in accounting system, ensuring it is matched against the appropriate provision.
• Upload payment to the online banking system.
• Perform provision review and financial analysis on assigned product.
• Build good relationships with other departments in order to accomplish efficiency and quality service
• Timely pay invoices to our service provider/ carriers in order to maintain our credit.
• Checking and provide feedback towards our service providers / carriers aging.
• Document preparation and communication on External / Internal Audit
• Build good relationships with other departments in order to accomplish efficiency and quality service
• Support Accounting Department with miscellaneous projects and assignments

Training Requirements:

• Meet company standards of 52 hours training per year

This role provides administrative support for various tasks, such as data entry, timekeeping, expense reporting, and general assistance to one or more managers within a group, office, or business unit. This role works under direct guidance and supervision.

• Assist in general administrative tasks and may provide support to Executive Assistant On-Shore.
• Prepares and maintains basic reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs.
• Prepares, reviews, submits, and tracks expense reports for reimbursements.
• Enters, tracks and processes departmental expenses and invoices for payment.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.
• Format documents as needed for other stakeholders
• Process and handle Employee Center cases.
• Inputting data from various sources into computer system or databases accurately, efficiently, and timely.
• Conduct online research or other types of research for onshore partners.
• Reroutes documents to other approvers when necessary.
• Perform other related projects and duties as assigned.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Assist senior administrative colleagues by assisting with tasks such as creating and maintaining basic reports, organize shared files, and other assigned duties
• Receives guidance and training on well-structured assignments relying on instructions and established procedures.
• Perform and accomplish the responsibilities listed above under direct guidance and supervision of an SME or Team Leader

Job title - Housing Administrative Assistant
Location - London, N1
Hybrid - 2 days in the office, 3 days from home
Contract - Temporary ongoing
Hours - Full Time 35 hours - 9 - 5
Start Date: ASAP

We are seeking number of Housing Administrative Assistants in north London. As a housing administrative assistant you will be providing essential support to Property Managers and Housing Officers. This is a great opportunity to contribute to housing management efforts and offer excellent service to residents.

• Duties would include:
• Managing group inboxes and responding to internal business inquiries and external stakeholders.
• Logging complaints and inquiries.
• Maintaining paper and computer-based systems, ensuring filing and records are up to date.
• Coordinating the department plan, ensuring information is current on the intranet and key achievements are recognised.
• Supporting our program of customer surveys and feedback, including daily data uploads and basic analysis.
• Acting as ICT administrator/super-user for key systems in the department, including being sub-editor for our intranet.
• Organising internal and external meetings and events, including drafting agendas, booking rooms and refreshments, dealing with invitations and responses, collecting visitors, and typing minutes.
• Producing purchase orders and managing invoicing and payment processes, both manually and through the finance purchase order system.
• Providing the team with data or business information reports as required.
• Providing cover and support for team members who are out of the office or on leave.
• Leading on specific projects or events and undertaking any other duties necessary to support the work of the department.

Essential criteria and experience:

• Preferred experience in housing management, but not essential.
• Experience of working within an office / administration environment
• Providing clear information and answering questions both on the phone and via email
• Computer literate in particular with Word and Excel
• At least 1 years administrative experience in a busy, customer service focused office environment
• Knowledge of housing providers and support services
• Working knowledge of Microsoft applications including Outlook, Word and Excel or equivalent and the ability to learn new IT and paper-based systems.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on 01772 208 966 or send an E-Mail to Lewis.Hodson@servicecare.org.uk

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered with the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shapes the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

RESPONSIBILITIES:

Performing general administration duties, coordinating meetings, appointments and travel arrangements for Country Manager as well as for visiting guests;

• Maintaining and updating central filing system for easy retrieval of information, keeping sensitive material confidentially.
• Take meeting minutes and prepare deck for meeting or when required
• Claiming Country’s Manager expenses on SAP system
• Assist Country Manager in completing all legal documents if required (such as company license, renewal Retailers’ contracts, Brand Trademark/Royalty Contracts, check law firm in ad-
• Corporate with other stakeholders to prepare and organize for company special events such as Market visits, Corporate Events, Townhall meeting. hoc tasks ect.)

• Collecting data from various stakeholders in timely manner, to support Country Manager’s need in data and reporting

• Performing data management and processing, preparing data analysis to support Country Manager’s needs.

• Other tasks assigned by Country manager
• Screening all telephone calls, letters and visitors, calendar and arrange all internal & external meeting scheduling, raising it to the Country Manager’s attention according to priorities;

• Minimum diploma/bachelor's degree in secretarial/administrative/management
• Having 1-2 years of relevant experience (personal assistant/business/admin assistant)
• Fresh graduates with relevant internship experience are welcome to apply

• Strong analytical, logical and planning skills
• Highly detail-oriented and careful
• Good communication skills in both written and oral English
• Good working knowledge of computer software, especially Excel & PowerPoint
• Reliable, possesses a high level of discretion and can handle information with a high level of sensitivity
• Good networking skills
• Collaborative
• Excellent organization skills and be able to lead in corporate projects/initiatives

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/career
If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

Morgan Hunt are currently working with a regulatory body in search of a temporary Registration Administrator based in London to play a key to play in assisting current and future registrants with their registration, annual retention and CPD returns and assisting with co-ordinating the Test of Competence.

The temporary Registration Administrator will be responsible for:

* Responding to enquiries from registrants and other stakeholders on issues relating to registration and CPD
* Assisting with the running of the Test of Competence
* Support the annual CPD cycle, providing information and guidance
* Process registration applications

The temporary Registration Administrator will need to have:

* Previous experience working in an administration role
* Office 365 (mainly Outlook, MS Teams, Word and Excel)
* Live in or near London

If you match the above criteria, please apply now.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.