Total 123 Administrative / Clerical job vacancies in Bristol, BS2 8EG

As mentioned above the role is varied and being part of a small team means the tasks can be shared. Care co-ordination is a fairly new part of the role which continues to evolve, supporting the GPs who are very approachable and helpful.

Administrative Assistant
Contract Type: Full-time and Term Time Only (38 weeks + 2 INSET days + 3 Additional days)
Salary: NJC6-7 £23,893 - £24,294 per annum (pro-rata £20,551 - £20,896)
Closing date: 15 January 2024
Interview date: 19 January 2024Are you ready to embark on a rewarding journey in education administration? We're seeking a dedicated and dynamic individual to fill the role of Administrative Assistant at our esteemed school. As the heartbeat of our administrative operations, you will play a crucial role in providing top-notch support to ensure the smooth functioning of our educational environment. If you are passionate about making a difference in education and possess the skills to excel in this diverse role, we invite you to join our team! Be a part of a community that values excellence, integrity, and a commitment to nurturing future generations.What Ashton Park School can offer: • A highly collaborative languages department of specialists • Committed and supportive staff body with a real sense of community • Employee Assistance Programme • Ashton Park Fitness Centre offers • Cycle to Work scheme • Free eye tests • Access to staff sports and competitions • Teachers Pension Scheme • Training and professional development opportunities • Internal job market and great opportunities for progression • Family friendly policies • Free parking • Staff social events About Ashton Park Secondary School: This is an exciting time to join Ashton Park School & sixth form as we embed our vision for our school to be ‘Valued in our community for our passion for learning and a commitment to excellence within a caring atmosphere built on mutual respect, and celebration of success’. In a recent Ofsted inspection we were graded ‘Good’ in all areas. We are looking for applicants who are passionate about students’ learning and who have an unequivocal commitment to excellence in all they do. The successful applicant will have the enthusiasm, knowledge and skills to deliver high quality student support. The successful candidate will be committed to the personal development of our students. Being part of the professional learning community at Excalibur Academies Trust will provide the post holder with outstanding opportunities to progress and contribute to the continuing development of both school and trust. Ashton Park is an inclusive and oversubscribed school, with over 1200 students, set in the beautiful grounds of the Ashton Court Estate in Bristol. We have many strengths including a committed team of staff who are enthusiastic and passionate about their work and supporting the young people in our care. There is a hugely impressive range of opportunities on offer for our student body. We are a very happy school community. We truly believe Ashton Park has the potential to develop into a beacon of academic excellence over the next few years. If you are prepared for the challenge of playing a significant role in helping us achieve this and have a core belief that all students, no matter what their background or prior attainment can achieve, then we would welcome an application from you. We wish you the very best of luck with your application and hope to meet you soon! Please be aware that we will review applications as we receive them and reserve the right to close this posting once suitable candidates have been found. We encourage you to submit your application as soon as possible in order to be considered.

*Responsible for processing clinic letters/test result letters general correspondence, and other tasks required by the department*Receive, sort and prioritise daily correspondence.*Monitor waiting lists proactively .*Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.*Photocopying/filing and other administrative duties to ensure the efficient running of the office.*Prioritise sometimes conflicting department requirements, independently of, or with consultants and other secretarial support to meet deadlines i.e. 5 day turnaround for clinics.*Organise meetings, including the booking of rooms as necessary, for the clinicians and their teams as required.*Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.*To provide secretarial cover and undertake general office duties as necessary within the department.*To effectively deal with incoming mail for clinicians.*Such other reasonable duties, appropriate to a Band 3.

The post holder will work within Bristol Royal Infirmary and be responsible for organising a number of Outpatient appointments. This will include the receipt and processing of referrals in accordance with the Patient Access Policy and local Referral to Treatment (RTT) guidance.

The role of Outpatient Appointment/Clerical Officer is to serve as a contact for patients accessing our services. The post holder will, therefore, be responsible for setting high standards of patient care by enacting the Trust’s values at all times.

Previous applicants need not apply.

Communication:
• To support the triaging of referrals by liaising with key clinical staff
• Manage patient communications both via telephone and through Trust systems to create letters, emails and text reminders
To act as a point of contact for queries from clinical and non-clinical staff
• Liaise with clinical and non-clinical teams across the Trust and external organisations including via telephone and email
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate
• Communicate changes to clinics and appointments to patients as instructed, often at short notice

Patient Care:
• To show a caring and professional approach towards patients, relatives and carers.
• This may require acting with resilience to deal with sometimes distressed patients and relatives in a professional and empathetic manner

Organising and Planning:
• Follow the policy for patients who do not attend (DNA) their appointment
• To manage and monitor all outstanding appointment requests through the Trust’s
• Patient Administration System and escalate any issues immediately to your manager

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.


This advert closes on Tuesday 2 Jan 2024

Proud member of the Disability Confident employer scheme

To provide General administration duties to the team including answering phone, taking messages, dealing with enquiries, responding to emails, dealing with incoming and outgoing post, photocopying, scanning and assisting with the effective dissemination of information as appropriate. To participate in providing a professional reception to the service, as and when required, and to ensure both telephone and personal enquiries are dealt with in a polite, confidential, and efficient manner. Communicating sensitively with anyone coming into the department maintaining strict standards of confidentiality. To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations, and seeking further information/support where required. To manage own workload seeking advice when required, performing routine office procedures including, typing, and producing letters, producing basic reports ensuring all correspondence is produced to an accepted standard of quality and accuracy. To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies. Assist in scheduling appointments/meetings using the diary management system in outlook, make room bookings and maintain the room booking diary. Assist in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies. To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same. Inputting a variety of information from various sources into the appropriate information systems, RIO, System One, Datix, ESR To participate in Supervision and appraisal in line with Trust policy. To ensure all work is undertaken in line with Trust and national policy. Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act (1983) and other relevant national and local guidance. To recognise the need for flexibility and be willing to undertake extra duties as and when required that are commensurate with the grade and responsibilities of the post including providing cover for other admin staff within the service, across the county. Participate in the provision of the extended hours service as required. Plan, organise and support with meetings as well as taking notes or minutes as required. Provide administration support to the management Admin Lead, Team Coordinator and Service Manager where needed. To navigate and update clinical systems and electronic databases as required in a competent and efficient manner alongside helping manage and update social media accounts and websites. To supervise and support more junior staff as required. To arrange the booking of travel, venues, refreshments, equipment as required. Handling of petty cash, ensuring accurate receipts are kept. To input referrals, arrange appointments, set up group workshops, and ensure the clinical system is kept up to date. To process referrals coming into the service entering them onto the clinical system and to action the referrals with the relevant outcome. Using Microsoft Excel skills to provide support with understanding and managing the Teams data and helping to complete housekeeping reports.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Salary Range: £20,116 - 22,042 per annum (Actual)Duration of post: Permanent Working hours: Monday to Friday 37 per week Working weeks: Term Time only plus Inset Days Location: St Mary Redcliffe Primary SchoolStart Date: As soon as possibleWe are a large, exciting, multicultural and multi-faith Church of England Primary School community in the city of Bristol, looking for an administrator to join our friendly and supportive school team. We know that every member of our school team has an important part to play in making our school the special place it is. We are looking for someone who is at their best when juggling the demands of a school office but still finds time to welcome all that need their help.The post-holder will be the welcoming face to our visitors and parent / carers but will also carry out administrative tasks as outlined in the job description. This is a busy role where the post-holder will have to think on their feet and use their initiative in a fast moving and demanding environment. We require a proactive, highly organised and committed individual, capable of organising administrative activities. The successful candidate will: Have effective written and oral communication skills, with a keen eye for detail. Have strong IT skills across a range of office software. Experience of SIMS would be an advantage, although not essential. Have proven administration and customer service skills. The ability to build effective working relationships with our stakeholders. If you do, we may be the school for you and we would welcome your application. At St Mary Redcliffe Primary School we can offer you: An exciting, diverse, multi-cultural, multi-lingual and multi faith community Fantastic, enthusiastic, well behaved and engaging children. Brilliantly supportive staff, parents and governors; A supportive Central Team within the Trust who will provide support as and when needed. A real commitment to your training and professional development; The opportunity to use your skills to make a positive difference to the lives or our children and families.Closing date: 9am, Monday 8th January 2024Interviews: TBC Please visit our website for more details about our school and community and feel free to contact the school office for any additional information required We value diversity and welcome applications from all groups.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

**Personal Assistant PER512278
Patchway**



**Hours:** Up to 9.5 hours per week


Hours based on:
Wednesday 10am 3pm
Saturday 10.30am 3pm




**Rate:** £10.82 per hour and Weekend rate £11.10



**Job purpose:** To assist me, a friendly 38 year old man, with the day to day activities enabling me to maintain an independent and fulfilling life that meets my chosen lifestyle. I live at home with my mum, and I am looking for a kind PA to help me with my routines and to support me to access and attend social activities in and around Patchway and the general Bristol area. My own personal interests include Art, Sketching, Watching TV, playing computer games and would like someone who enjoys computers and has a good knowledge who can support me as well. I also like writing and I am currently writing a book which I may need support with .I would like someone who is artistic and can share their knowledge with me. I like to go to the cinema and shops and getting out and about.

I have Autism and this makes it quite important that my days are planned, and that full support is provided whilst out in the community. My Autism also results in additional support required when reading and writing.

You will be employed by me directly, but my mother supports me with this.

****

**Work Duties may include.**



**Supporting:
** With accessing social activities
With accessing the shops for personal items
With socialising and getting out for a coffee
With getting out and about in the community

**Other requirements:**


* Working in a safe way and highlighting health and safety concerns
Assisting with management of employers health risks
Establish and maintain effective communication
Maintaining confidentiality
Full Clean license and access to motor vehicle preferable (Mileage paid)

**Location and additional information:**


* Within the employers home in Patchway and the local area
* 6 weeks of annual leave per year
* Friendly and flexible employer
* Urgent start so interview guaranteed if suitable.

**Preferred Requirements for applicant: **


* Good sense of humour
Patience
Ability to understand and deliver the needs of the employer
Ability to undertake domestic activities
Flexible, reliable and honest
Good general fitness
A enhanced DBS check will be required

*Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus?*

Please see detailed job description and person specification attached in the documents. Contact me via email if you would like further information.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. We would welcome applications from those who meet the essential criteria as set out in the person specification, or have relevant experience. Remote interview via Microsoft Teams - 01.03.2022

The Prescription clerk provides support to our Clinicians in the receipt and preparation of prescriptions. You will be the main point of contact for enquiries about prescriptions from patients, community pharmacies and care homes. As the main contact for these enquiries, a good telephone manner and excellent communication skills are essential. To thrive in this role you will need exceptional organisational and prioritising skills, combined with excellent attention to detail. You will need to be confident to problem solve and enjoy working closely as a team to achieve objectives and ensure that your prescription workloads is managed in a timely manner.