Total 9 Administrative / Clerical job vacancies in Anchorage, Alaska

As a Senior Confidential Assistant, you will:

• Interpret and implement legislation, regulations and any new legislative issuances as well as policies governing other programs and having on impact on CPD.
• Provide technical assistance and guidance on information technology systems such as the Integrated Disbursement and Information System (IDIS) and the Disaster Recovery Grant Reporting (DRGR) systems with respect to reporting on the use of CPD funds in each system.
• Interpret financial management policy and instruction for CPD programs.
• Respond to inquiries regarding the progress of the studies and its applicability to CPD program assignments.
• Analyze and comment on proposed legislation, regulations and other issuances developed by HUD offices outside of CPD and which affect CPD programs and the program operations and success.

• Assist management staff to develop and implement plans, procedures, policies, and programs to attain established nursing objectives.
• Assign personnel based on patient care needs according to the workload management system skill level and experience of nursing personnel.
• Make recommendations regarding necessary staffing adjustments for both short and long-term basis.
• Direct the work of all nursing personnel during the tour of duty, reviews quality of care provided and provides input for performance evaluations.
• Perform a wide variety of nursing duties on various wards and in the emergency room of the hospital, including direct patient care.
• Teach and mentor professional and paraprofessional nursing staff, assisting with complex nursing and diagnostic procedures.
• Coordinate activities that affect the Department of Nursing with other elements of the hospital such as Admissions and Dispositions, Administrative Officer of the Day, Nutrition Care Division, Laboratory, and Physicians.
• Examine and analyze problems and complaints by patients and makes administrative decisions appropriate to the responsibility of the position.
• Review patient records and plans of care.
• Perform duties as a Sexual Assault Medical Forensic Examiner (SAMFE) which includes performance of on-call duties for SAFE exams.
• Provide forensic nursing care to victims by conducting head-to-toe physical assessment/examination, written and photographic documentation of injuries and evidence, and collection and packaging/preservation of physical evidence.
• Participate in related legal proceedings providing fact and/or expert testimony during legal proceedings when summoned or appointed to do so.
• Mentor, evaluate, and precept forensic nurses and other SAMFE trainees, and recommends modifications in the clinical training program as dictated by the individual learning needs or demonstrated ability of individual trainees.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

As a Senior Confidential Assistant, you will:

• Serves as a delegated authority in allocating and controlling efficient use of division resources (e.g. funds, personnel, property, etc.).
• Provides leadership to resolve complex programmatic issues that affect CDBG-DR grantees on a nationwide basis.
• Directs a team of staff and supervisors responsible for interpreting CDBG-DR requirements, providing guidance to state and local grantees, and monitoring performance of grantees.
• Develops training and technical assistance for grantees and HUD staff across the country.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

Duties include but not limited to:

• You will provide advice on medical administrative issues and questions.
• You will track Emergency Room (ER) visits of both VA and DoD beneficiaries, provide eligibility information as requested, and facilitate the transfer/transport of VA beneficiaries.
• You will Support the AVAHS mission after hours or for unique situations, as required.
• You will respond to VA clinic physician sick calls by notifying the physician's scheduled patients of the need to reschedule.
• You will assist ER staff by checking in patients to the ER as needed to cover sick calls (quarters).
• You will make pre-registration phone calls, facilitates transportation for JV inpatients and outpatients who require other means of transportation home from the JV hospital or VA clinic.
• You will provide administrative assistance to DoD by taking after-hour incoming calls from the community on DoD beneficiaries presenting for emergency medical care at other local medical facilities and facilitates getting the information submitted to the appropriate DoD source.
• You will assist in orientation level training for any new MAAs that may be hired in the future.
• You will provide facilitates inter-facility transfers of eligible VA and DoD patients between inpatient facilities.
• You will coordinate transfers of patients to/from the JV, between two non-VA facilities, or from a non-VA facility to another VA facility outside of Alaska.

• Performs clerical and administrative work in support of the program.
• Assists in the Youth Center Programs.
• Monitors and manages the reception/front desk area.
• Assist USDA Food Service Monitor or alternate for the Youth Center Program.
• Uses office administrative software to create, format, edit, and print a variety of letters, reports, memos, and presentations.

As a SECRETARY (OA) your duties will include but are not limited to the following:

• Advise personnel on travel requirements and procedures.
• Organize and maintain office organizational charts, telephone directories, and/or routine information.
• Prepare requisitions for office supplies and equipment.
• Use computer software for word processing (Word perfect, Microsoft word, excel, PowerPoint, etc.).

Cost of Living Allowance: In addition to the yearly salary, this position is entitled to a 1.69% cost-of-living allowance (COLA) https://www.opm.gov/policy-data-oversight/pay-leave/pay-systems/nonforeign-areas/#url=COLA-Rates .This allowance is subject to annual review, adjustment, and rate decrease.

Alaska Return Rights (excludes Anchorage and Fairbanks): If you are a current U. S. Fish and Wildlife Service employee in a professional series, and you are transferring from a Region outside of Alaska, you will be eligible to return to a position in your home Region upon completion of a minimum 3-year tour of duty in Alaska. If you exercise this option, your home Region will place you in a position of equivalent grade in the same general occupational classification series that you occupied in Alaska. For the professional series at the GS-5 level or above.

As a SECRETARY (OA) your duties will include, but are not limited to, the following:

• Advise personnel on travel requirements and procedures.
• Organize and maintain office organizational charts, telephone directories, and/or routine information.
• Prepare requisitions for office supplies and equipment.
• Use computer software for word processing (Word perfect, Microsoft word, excel, PowerPoint, etc.)