Total 34 Senior Executive level Administrative / Clerical job vacancies in Kingston Upon Thames, South West London

• To manage, coordinate and maintain correspondence, reports documentations, meeting and appointment.
• Arrange, schedule meetings and appointment, jot down on calendars.
• Responsible for carrying out a variety of administrative tasks.
• Make travel and hotel arrangements for director
• Assist in monitoring and following up on operational issues across various businesses.
• Required to assist on ad-hoc task when necessary.

Requirements

• Minimum 2 years of relevant working experience, preferably supported Head of IT.
• Sensitive to numbers with knowledge of basic bookkeeping to manage financial reports accurately. 
• Strong ability to take initiative, set priorities, and work independently with minimal supervision.
• Good computer literacy and organizational skills.
• Strong memory retention and interpersonal skills.
• Exceptional time management skills, to handle variety of responsibilities while maintaining high levels of productivity. 
• High level of integrity, able to handle sensitive and confidential information with care. 

Perks & Benefits

• Flexible working hours
• 15% EPF Employer Contribution
• Performance Bonus

MATERNITY COVER

Previous people management and warehouse admin experience essential.

Reporting into the Stock and Admin Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

Rotating shifts:

Week 1 - Sunday, 4am to 12pm, then Monday to Thursday, 6am to 2pm

Week 2 - Monday to Thursday, 2pm to 10pm, then Friday, 10am to 6pm

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Reporting into the Operations Support Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Join us in driving impactful change by transforming the NSW electricity system!
Support the People Programs for Energy Co, leading the transition to renewable energy for the environment and communities of NSW

Permanent fulltime role at 35 hours per week plus FlexTime
Sydney or regional NSW location by negotiation
Hybrid working from home and office supported
Salary from $93,295 to $102,941 plus super and leave loading

EnergyCo NSW is spearheading the transition to renewable energy to deliver clean electricity to the people of NSW as coal-fired power stations near closure.
About the Opportunity
Our EnergyCo NSW Finance and Operations team is currently seeking to appoint a Senior Administrative Officer People Programs
The People & Operations branch leads the people strategy, programs and operational services functions for EnergyCo. This includes the provision of business operations and support
... Click here to view more detail / apply for Senior Administrative Officer ? People Programs Newcastle, Sydney, Tamworth 6 Nov 2024

Join us in driving impactful change by transforming the NSW electricity system!  Join a fantastic team to assist with and support the units program of work, whilst excelling in the delivery of business operations 



Ongoing fulltime role at 35 hours per week plus FlexTime
Sydney location
Hybrid working from home and office supported
Salary range from $93,295 to $102,941 plus super and leave loading



EnergyCo NSW is spearheading the transition to renewable energy to deliver clean electricity to the people of NSW as coal-fired power stations near closure.   About the Opportunity  Our EnergyCo NSW Finance and Operations team is currently seeking to appoint a Senior Administrative Officer to be primarily based out of our Sydney CBD office, with hybrid working options available. This role is part of a fabulous team within an exciting agency


... Click here to view more detail / apply for Senior Administrative Officer Sydney 20 Oct 2024

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 27 -Sept-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 4th Oct 2024. We will communicate the outcome of this exercise on 7th Oct 2024.

Everyone who passed will be invited to an interview on 10th Oct 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Tuesday 1 Oct 2024

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 27 -Sept-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 4th Oct 2024. We will communicate the outcome of this exercise on 7th Oct 2024.

Everyone who passed will be invited to an interview on 10th Oct 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Friday 27 Sep 2024

Sydney



About us
Moray & Agnew is one of Australias leading specialist insurance law firms with over 700 employees nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns, and have an unrivalled reputation in our market. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients.
Moray & Agnew are proudly committed to fostering a flexible, inclusive and diverse environment for our employees. In we were named one of the 25 most attractive firms to work at in Australia, and with the fourth highest percentage of female Partners according to the AFR Law Partnership Survey as at July , we were identified as Australias most female-friendly firm by the Australian Financial Review.
We are passionate about what we do and want you to be too. We value technical

... Click here to view more detail / apply for Associate/Senior Associate ? Government & Administrative Law

Senior Legal Secretary Opportunity! ...


Senior Legal Secretary Opportunity! Looking for someone who is passionate about the legal profession, with a strong attention to detail!
Your new company
Well established dynamic law firm, based in Sydney, CBD. We are looking for an experienced, reliable and organised Legal Secretary to join our busy law team.
The successful candidate will possess the ability to multitask, prioritise and work under solicitor supervision, as part of a team, and independently when required.
Your new role
Some of your responsibilities will include:

Managing emails and diaries, including diarising critical dates.
Liaising with clients, lawyers and other professionals.
Entering client and file data into our Document Management System..
Drafting basic correspondence.
File Management (electronic and paper files).
General administrative tasks.

Your skills and experience

4

... Click here to view more detail / apply for Senior Legal Secretary

Provide a fully comprehensive range of secretarial and administrative services to Executive Directors and associated deputies as required. Support assigned executives to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively. Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management. Management of all incoming emails, correspondence and telephone calls using a high level of resourcefulness, taking the initiative to re-route and/ or respond to urgent requests as necessary, dealing with complex and sensitive information appropriately. Composing confidential, sensitive or contentious letters and emails on behalf of Executive Directors. Utilising an effective bring forward system to provide documents and briefing materials in a timely manner. Management of electronic diaries by organising and prioritising the multiple and complex demands of an Executive Director, enabling them to work efficiently and effectively. This will include arranging meetings and events both internally and externally, including booking travel and accommodation. Please see the job description and person spec for further details.

Please see JD (Job Description) and PS (Personal Specification) for full details of role requirements.

Job Purpose

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Primary Responsibilities

 

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

• Screen/handle telephone calls, appointments, mails and emails and take action accordingly

• Take minutes at the Executive Committee Meeting

• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

• Prepare and manage correspondences with internal and external parties for General Manager’s signature

• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager

• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

• Maintain systematic up-to-date filing and tracing systems

• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

• Maintain and update Executive Committee and Department Heads’ leave record

• Maintain and update ‘Manager-On-Duty’ schedule

• Prepare monthly financial data reports

• Maintain confidentiality of sensitive matters/issues

• Manage and upkeep the functionality and cleanliness of the office

• Ensure adequate stock of office stationery

• Maintain a high level of professionalism and project a positive image of the organization.

 

Other Responsibilities

 

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

 

• Be fully conversant with hotel fire & life safety/emergency procedures

 

• Attend all briefings, meetings and trainings as assigned by management

 

• Maintain a high standard of personal appearance and hygiene at all times

 

• Perform other reasonable duties assigned by the assigned by the Management

Your new company
A prestigious foreign bank situated in the heart of London is on the quest for a dynamic Senior Clerk to join their esteemed Operations team. This pivotal role is designed for a proactive and meticulous individual who will bridge the operations between the London branch and the Head Office located overseas. The ideal candidate would be instrumental in fostering seamless communication, ensuring operational excellence, and upholding the bank's standards of service. If you have a knack for coordination, a talent for multitasking, and a proficiency in cross-cultural communication, this opportunity could be your next career milestone.
Your new role

• Serve as the primary coordinator for incident reporting and quality assurance of London Operations to Head Office.
• Collaborate with the Head Office on regular Business Continuity Planning and design.
• Facilitate communication between the local team and the Head Office in Japanese for daily operations and special requests.
• Validate and authorise trade capture for all products according to the catalogue.
• Manage confirmations, including preparation, distribution, and follow-up, using various communication channels and systems.
• Assist Head Office with CLS processing and incident reporting, requiring proficiency in Japanese.
• Ensure accurate and timely settlement of transactions across multiple platforms and systems to prevent penalties.
• Oversee portfolio management, including corporate actions, margin calls, and redemptions, ensuring alignment with counterparties and platforms.
• Conduct investigations and resolve trade discrepancies promptly.
• Address reconciliation issues efficiently and verify related fees, preparing payment instructions for approval.
• Manage cash positions, including monitoring and reporting on balances.
• Handle account operations in NOVAS II, including opening, closing, and data entry.
• Prepare and distribute reports, both internally and externally.
• Securely file sensitive data and support audit requests.
• Escalate unusual incidents as necessary and participate in SFTR reporting.
• Perform additional duties as assigned by management.

What you'll need to succeed
The ideal candidate for the Senior Clerk role at our foreign bank in London will be a highly organised and detail-oriented individual with a strong background in operational support. This person should possess:

• Excellent Coordination Skills: Ability to act as the central point of contact for incident reporting and liaise effectively with the Head Office.
• Business Continuity Expertise: Experience with regular testing and designing of Business Continuity Plans in collaboration with the Head Office.
• Bilingual Communication Proficiency: Fluency in Japanese and English to support daily processing and ad hoc requests from the Head Office.
• Trade Validation Experience: Knowledge of trade capture validation and authorisation across a range of financial products.
• Confirmation Management Skills: Competence in managing confirmations through various channels including SWIFT, telephone, and electronic platforms.
• CLS Processing Knowledge: Familiarity with CLS processing and incident reporting, with Japanese language skills being essential.
• Settlement Acumen: Proven ability to prepare and settle transactions via market platforms within tight deadlines to avoid financial penalties.
• Portfolio Management Abilities: Experience in managing portfolios, including corporate actions, margin calls, and redemptions.
• Investigative and Problem-Solving Skills: Aptitude for conducting investigations and resolving trade discrepancies swiftly.
• Reconciliation and Verification Skills: Capability to handle nostro and custody reconciliation breaks and verify related fees.
• Cash Management Expertise: Proficiency in managing cash flows, including monitoring and reporting of intraday and projected balances.
• System Operations Familiarity: Experience with accounting systems, particularly NOVAS II, for account operations.
• Reporting and Documentation Skills: Ability to prepare and distribute reports and securely file sensitive data in compliance with policies.
• Audit Support Experience: Willingness to support internal and external audit requests.
• Regulatory Reporting Knowledge: Understanding of SFTR reporting and other regulatory requirements.

What you'll get in return
The chosen candidate will enjoy the flexibility of a hybrid work model and a comprehensive benefits package courtesy of the bank. They will be welcomed into a culturally rich and cohesive work setting, bolstered by extensive training and robust support systems to ensure their success and growth within the company.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Please see attached the job description for more details on the main responsibilities for this role. This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the postholder.

Full Time, continuing position. Located at the Faculty of Engineering on the Darlington Campus
Opportunity to support the operational initiatives of the school and get involved in strategic projects
Base Salary $95,860 - $103,341 pro rata (HEO6) + 17% superannuation 


About the opportunity

The School of Electrical and Information Engineering is currently seeking a Senior Administrative Officer to manage general administrative support, ensuring the delivery of efficient and effective administrative services. The incumbent will provide guidance, advice, and support to administrative staff in the delivery of work
Outcomes.

Your key responsibilities will be to:

manage general administrative services and operational support by the work area
prepare documents, respond to complex queries, explore matters, and source solutions for the work area
coordinate and support School outreach and external engagement activities
coordinate Student Experience initiatives
provide guidance and support to more junior administrative staff
help analyse matters and provide advice on policy
... Click here to view more detail / apply for Senior Administrative Officer