Total 59 science rd research job vacancies in Administrative / Clerical category in Singapore

URGENT

Location : Depot Road and Sembawang Road

Position : Temp Admin Staff

Contract period : 1 year

Mondays to Fridays : 8.15 am to 5.15 pm

Saturdays : Day Off

Lunch : 1 hour

Min GCE 'O' Level - S$1,733.33 per month

Job scope :

· Assist in packing, sorting, shifting of files/boxes for review and destruction.

· Document destruction – including shredding and documentation.

· Data-entry and record updating

· Digitisation and e-Filing of documents

· Ad-hoc administrative duties as assigned by supervisor

Please indicate your proficiency in Microsoft Excel categories as follows:

None: Not familiar with Microsoft Excel

Basic: Able to key in and copy data

Intermediate: Able to create formulas, perform summation, and reference cells across different tabs

Advanced: Able to work with pivot tables, macros, and scripts

Furthermore, please indicate on the form:

If you have a driving license

If you have experience in document scanning

If you meet the above, please email your resume to eg@businessedge.com.sg.

EA License No: 96C4864 Reg. No.: R1106922

The Director, Administrative Officer (AO) for Research Service is directly responsible to the Associate Chief of Staff (ACOS) for Research & Development (R&D) and through to the Chief of Staff for the oversight of the administration of the Research and Development programs at the Loma Linda VA Health Care System.

Duties encompass administrative aspects for comprehensive support and evaluation of administrative efforts of the VA Loma Linda HCS (VALLHCS).

The VALLHCS Research Program is a large, multifaceted investigator-initiated operation comprised of around 200 active projects funded by federal, private enterprise, non-profit, pharmaceutical sponsors, and academic sponsors. An average of 90 principal investigators, and approximately 250 individuals (VA salaried employees, WOC appointees, medical care staff, IPA's and trainees) are involved in the research, which includes biomedical laboratory, clinical, health services and rehabilitation fields.

Responsibilities include, but may not be limited to the following:

• Ensures that the VA Research program is administered efficiently and in compliance with a variety of policies and laws.
• Manages a variable portfolio of funding.
• Ensures adequate resources are available to investigators and staff.
• Assists investigators and prospective investigators in their effort to carry out VA's Research mission.
• Improves communication within the facility, the office of R&D, the individual research programs, and the principal investigators.
• Effectively manages risk in the Research Program.
• Ensures all compliance related aspects regarding the conduct of approved research are met.
• Provides good "customer service" by being available, and supportive to investigators, and other relevant personnel within the area of responsibility.

• Advises and guides the administrative activities of multiple subordinate research teams within multiple disciplines, which requires an in-depth knowledge of general research systems, programs, and practices of the VHA, NIH and other funding entities.
• Ability to communicate, negotiate, and collaborate with researchers as well as those from other organizational segments to assure maximal program achievements.
• Develops internal monitoring end tracking systems to ensure that researchers and research staff comply with VA guidelines, regulations, policies, and procedures (as well as those of other applicable federal agencies) to protect sensitive information, including veteran's personal identifiers and health information.
• Reviews research proposal submissions for budgetary adequacy, compliance with agency format requirements, administrative completeness.
• Maintains up to date knowledge of internal VA policies as well as external to the agency policies and laws impacting the conduct of VA research.
• Develops and maintains systems to manage the oversight and the coordination of investigations into issues of project management which include appropriate committee reviews, research committee management, liaison with committees such the Institutional Review Boards and Institutional Animal Committee, Biosafety and Conflict of Interest.
• Reviews letters of intent and research proposals to ensure program relevance and conformance with published guidelines.
• Manages the equipment for Research Service ensuring that it is maintained in useful condition and properly assigned/ accounted for.
• Assigns work based on priorities taking into consideration task difficulty, requirement of assignment and capabilities.
• Maintains continuous liaison with the VAMC human resources office in areas of personnel recruiting, promotion, training, equal opportunity employment disciplinary action, performance evaluation, and other areas.
• Prepares a variety of complex, analytical reports for use by Research leadership and facility management in support of policy making and planning efforts.

Highlights:

• Contract Duration:9 months
• Salary range: $2500 - $2800 (per month)
• Nearest MRT: Kent Ridge
• Working hours: Monday – Friday; 8:30am – 6:00pm

Requirements:

• Diploma holders, preferably in English.
• Minimally 1 year of working experience in Administration, Research Support.
• Good English skills for writing and emailing.

Description:

• Coordinate with various stakeholders to collate the information for an ongoing research study.
• Organize and minute focus group discussions.
• Draw insights and propose recommendations from the study findings.
• Support the review and administration of projects aimed at research translation.
• Provide logistical support as required.

Interested applicants, please apply via the job portal or forward your CV to giovanna.widjaja@bgc-group.com

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

• Oversee agreements to ensure financial plans are established and billings are prepared.
• Analyze information concerning costs, personnel, budgets, equipment, and facility services.
• Recommend improvements in accountability procedures and systems to management.
• Assist with coordinating the inspection of facilities to evaluate compliance with safety and health policies.

• Perform a variety of administrative duties in support of office functions.
• Serve as a contact for all administrative matters.
• Provide technical guidance and assistance to employees and management on the full range of administrative functions necessary to the efficient and economical operation.
• Prepare administrative policy statements, standard operating procedures, and other guidance.
• Review current procedures for internal processing of administrative work, and recommend improvements to work flow and efficiency of operations.
• Serve as the primary advisor and technical resource to officials on accounting and financial management matters.
• Advise management regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, career development, training, and other human resources related activities.

• Responds to requests for information concerning unit functions.
• Prepares, maintains, and transmits Time and Attendance reports/records.
• Works on multiple tasks at one given time.
• Provides quality work that displays a high level of accuracy and detail.
• Maintains and tracks records on correspondence and action items to ensure timely reply or action.
• Makes purchases and maintains purchase records.

• Assist the Director and Senior Staff in coordinating, scheduling, and prioritizing meetings, visits, appointments, agendas, and travel requirements.
• Support planning and coordination of Directorate events, seminars, workshops, retreats; provide site coordination, including audio/visual equipment support, hybrid/virtual arrangements, documentation, and meeting announcements and communications.
• Coordinate with other administrative assistants within the Directorate to ensure timely, accurate, and consistent support for the Director and Senior Staff.
• Serve as the Directorate lead for records management. Identify, update, maintain, and catalog records for management systems. Provide retention schedules for records.
• Lead the implementation of administrative management policies. Interpret and provide advice to employees and managers on policies and regulations pertaining to administrative matters, including travel.
• Support Diversity, Equity, Inclusion, and Accessibility (DEIA) initiatives in the Directorate and facilitate DEIA topic discussions with the Senior Staff.
• Manage Center access for foreign nationals, as required.
• Manage budget and purchasing of Directorate supplies and materials, maintain financial records.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

• Applies administrative knowledge of all range systems and ground support capabilities to resolve difficult and complex problems by providing advice and direction to the Operations Group during the planning and operation of Range mission support.
• Approves emergency leave, as required. Informs the supervisor of team and individual performance, management issues and problems, and recommends corrective actions.
• Coordinates and deconflicts range system availability with other associated ranges to insure efficient and timely support of flight research projects. Maintain close contact with the Air Force Test Center and advises key management of any issues.
• In the absence of the supervisor, has full authority and responsibility to coordinate, monitor and direct the activities of all administrative support elements during a real-time mission.
• Leads the team in identifying, distributing, and balancing workload among employees; arranging for team member training; monitors and reports on the status and progress of work to supervisor, including individual and team training needs.
• Maintains administrative oversight role in range system development and testing and the transition of newly developed systems into the operational environment. Apply expert knowledge of range operations, systems and policies.
• Overcomes difficult and complex technical, project management, and organizational problems using innovative and original approaches. Participate in project technical briefs, crew briefs, and debriefs to ensure all support requirements are met.
• Responsible for ensuring the organization’s strategic plan, mission, vision and values are communicated and integrated into the team’s strategies, goals, objectives, and work.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Admin Executive & Receptionist

Embark on a meaningful career to make a real difference in the lives of children!

Science Studios is a leading education centre specialising in the teaching of primary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

We believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

We currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

Salary: up to $5000

Working Days & Hours: Mon-Fri Office Hours

Location: Yishun/Great World City

Job Description:

• Provide executive support to Board members and Senior Management

• Provide administrative support and manage calendar for Board members and Senior Management

• Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims

• Plan team meetings, corporate events, and other organisational activities,

• Coordinate internal and external logistics for high-level meetings

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Location: Science Park

Salary: Up to $3200

Working hours: 8am – 5pm Mondays to Saturdays with 1 day off on Fridays

Duration: 1 year contract (Renewable)

Responsibilities

• invoice preparation
• Manage the inbound and outbound shipments
• Responding to emails
• Any other activities to support customer with courier shipments

Requirements

• Min. Diploma level
• Basic understanding of logistics
• Able to lift heavy weights of up to 10kg for frozen shipments (up to 50% of the time)
• Adaptive to changes + team player
• Able to work on Saturday and rest on a weekday (8am to 5pm as working hours)

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive administrative support to the team. This role involves managing a variety of tasks, including office management, meeting coordination, document preparation, and assistance with departmental projects. 

Job Description:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Schedule and coordinate meetings with internal and external stakeholders.
• Liaise with external clients and internal teams, including administration and coordination work.
• Respond to inquiries and provide information with professionalism and discretion.
• Prepare, edit, and format documents, reports, and presentations as required.
• Ensure all documentation is accurate, timely, and maintained in an organized manner.
• Support departmental projects by tracking progress, deadlines, and deliverables.
• Assist in any adhoc task when required.

Requirement:

• Diploma or Degree in Business Administration, or a related field.
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving skills, adaptable, proactive and attention to detail.
• Willing to travel.

Job Brief:

We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive administrative support to the team. This role involves managing a variety of tasks, including office management, meeting coordination, document preparation, and assistance with departmental projects.

Job Responsibilities:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Schedule and coordinate meetings with internal and external stakeholders.
• Liaise with external clients and internal teams, including administration and coordination work.
• Respond to inquiries and provide information with professionalism and discretion.
• Prepare, edit, and format documents, reports, and presentations as required.
• Ensure all documentation is accurate, timely, and maintained in an organized manner.
• Support departmental projects by tracking progress, deadlines, and deliverables.
• Assist in any adhoc task when required.

Job Requirements:

• Diploma or Degree in Business Administration, or a related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving skills, adaptable, proactive and attention to detail.
• Willing to travel.

Proud member of the Disability Confident employer scheme

Job Description:

• Provide administrative support to the department including procurement, maintain and track departmental assets/ equipment
• Provide scheduling and secretarial support to the department (Clinical Research Unit) such as managing calendars of department Director
• Coordinate department meeting and minutes writing
• Provide grant and project funding administrative support
• Assist in generating reports and data
• Any Ad Hoc duties as per assigned

Requirement:

• Diploma in Business Administration/ Project Management/ Health Service Management or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

** JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828