Total 11 workforce administration job vacancies in Kuala Lumpur

Responsibilities:

• • Provide support in all aspects of human resource and administrative functions
  • Staff recruitment - Liaise with recruitment agencies, online job portals and internal department heads on recruitment needs
  • Screen job applicants and arrange interview appointments with the hiring managers
  • Responsible for timely payroll processing and related reports for submission to relevant government authorities such as EPF, Socso, LHDN, etc.
  • Staff on-board procedure such as personal supporting documents, assign company email, access card, assign work station, brief of company policies, new staff orientation etc.
  • Monitor and process timely on staff confirmation, contract renewal, promotion, salary adjustment, appraisal etc.
  • Maintains human resource information system records and compiles reports from the database.
  • Update and maintain employee data/personal files (hard & soft copy) in system based on employee actual data and document.
  • Responsible in administrative matters.
  • Any ad-hoc assignment assigned from time to time.

Requirements:

• • Diploma/Degree in Human Resource/Business Administration or related field
  • At least 3 years relevant working experience
  • Good knowledge of employment laws and regulations
  • Proficient in English, Bahasa Malaysia, and Chinese both written and spoken
  • Able to work with minimum supervision
  • Strong communication and leadership skills

Job Highlights:

• • Good work-life balance - 5-day week
  • Medical, Hospitalisation & Personal Accident Insurance coverage
  • Professional training & courses sponsored by Company
  • Nearby public transportation

Interested candidates can WhatsApp your application to 016-223 8282

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Open culture
• Personal development opportunities
• Mental health coverage

Responsibilities:

• • Provide support in all aspects of human resource and administrative functions
  • Staff recruitment - Liaise with recruitment agencies, online job portals and internal department heads on recruitment needs
  • Screen job applicants and arrange interview appointments with the hiring managers
  • Responsible for timely payroll processing and related reports for submission to relevant government authorities such as EPF, Socso, LHDN, etc.
  • Staff on-board procedure such as personal supporting documents, assign company email, access card, assign work station, brief of company policies, new staff orientation etc.
  • Monitor and process timely on staff confirmation, contract renewal, promotion, salary adjustment, appraisal etc.
  • Maintains human resource information system records and compiles reports from the database.
  • Update and maintain employee data/personal files (hard & soft copy) in system based on employee actual data and document.
  • Responsible in administrative matters.
  • Any ad-hoc assignment assigned from time to time.

Requirements:

• • Diploma/Degree in Human Resource/Business Administration or related field
  • At least 3 years relevant working experience
  • Good knowledge of employment laws and regulations
  • Proficient in English, Bahasa Malaysia, and Chinese both written and spoken
  • Able to work with minimum supervision
  • Strong communication and leadership skills

Job Highlights:

• • Good work-life balance - 5-day week
  • Medical, Hospitalisation & Personal Accident Insurance coverage
  • Professional training & courses sponsored by Company
  • Nearby public transportation

Interested candidates can WhatsApp your application to 016-223 8282

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Open culture
• Personal development opportunities
• Mental health coverage

Key Roles & Responsibilities:

• Accurately and promptly update purchaser, end-financier, and solicitor information in the IFCA system
• Ensure timely issuance of progress billings to purchasers or end-financiers upon receiving the Architect Certificate from the Project Department and facilitate prompt payments from purchasers and end-financiers
• Attend to phone calls or written correspondences with the end-financiers, solicitors and the purchaser
• Update weekly/monthly billing and collection report, ageing report, reconciliation reports for receivables and ad-hoc reports as needed
• Monitor reminders, terminations, and sales forfeiture actions to ensure compliance with the terms stipulated in the Sale and Purchase Agreement
• Maintain an organized filing system for purchaser records and documentation while managing administrative tasks
• Identify and collaborate with superior to resolve outstanding issues and enhance processes
• Prepare Vacant Possession letter and invoice to purchaser before key handing over
• Undertake additional tasks assigned by superiors or department heads as and when it required
• Knowledgeable in HDA & other regulatory act

Pre-Requisites:

• Possess at least Diploma/ Bachelor Degree or other higher qualifications.
• Minimum 4-5 years experience in Credit Admin / Credit Control department in property development industry)
• Meticulous, systematic, responsible, able to work independently with minimum supervision
• Able to prioritize work and meeting deadlines
• Pleasant personality, able to work independently and blends well in a team
• Well verse in read, write and speak Bahasa Malaysia and English. Mandarin, Cantonese and local dialects would be added advantages
• Proficient in Microsoft Office Applications and IFCA system

Perks & Benefits

• Medical insurance
• Open culture
• Dental benefit
• Optical benefit
• Paid training and development

POSITION SUMMARY:

Candidate is responsible to ensure timely preparation of legal and security documentation for Client execution, processing of disbursements and dealing with external customer issues and to provide timely, accurate and effective credit administrative support to business units.

The Group primarily operates its Financial Services business through its fully owned subsidiaries – Maax Factor Sdn Bhd (MFSB) and MAA Credit Berhad (MAAC). MFSB’s business is trade receivable financing or factoring for SMEs and MAAC provides various forms of funding from short term to long term loans.

JOB RESPONSIBILITIES:

• Responsible for assisting superior in the preparation of Facility Offer Letters and liasing with solicitors for complete preparation of facility documentation. 
• Assist superior in the management and control of credit operations to ensure accurate and efficient processing of disbursements and settlements.
• Ensure the quality of security documentations through periodic monitoring and evaluation and takes necessary measures to protect the organization’s interest.
• Perform checks to ensure legal and security documentation are completed, conditions precedents are fulfilled prior to activation of facilities, monitoring of conditions subsequent and ensure that the legal and security documents are in safe custody.
• Ensure compliance of internal processes.
• To assist in monitoring factoring/loan exposures and related data/information on clients are properly captured and updated in the relevant systems during on boarding, disbursements and repayments.
• To coordinate the necessary notices statements and memos for internal and external needs.
• Assist Superior to maintain a reporting format for finance, management and statements to clients.

JOB REQUIREMENTS: 

• Must possess at least a Post Graduate Diploma, Bachelor’s Degree in Finance/Banking/Accounting/Marketing/Business or equivalent.
• Minimum 3 - 5 years experience in Banking and/or other Financial Institutions, involving Credit Administration function. Those with experience in a Factoring Company and/or Commercial/SME Banking have an added advantage.
• Fluent in English & Bahasa Malaysia, both spoken and written.
• Competent computer skills with proficiency in Microsoft Office software, particularly in Word and Excel.
• Competent knowledge of overall Credit Administration processes. Knowledge of credit facilities processing practices, methods and procedures.
• Experience in processing of documentation and releasing of SME, Commercial, Corporate or Syndicated loans/credit facilities is preferred.

Perks & Benefits

• Nearby public transport
• Casual dress code on Fridays
• Free snacks and drinks
• Regular team activities occasionally
• Medical coverage
• Annual leave
• Open culture
• Dental coverage

職責：

• • 提供人力資源和行政職能各方面的支持
  • 員工招募 - 就招募需求與招募機構、線上招募入口網站和內部部門負責人聯絡
  • 篩選求職者並安排與招募經理的面試預約
  • 負責及時處理薪資單並將相關報告提交給相關政府機構，如EPF、Socso、LHDN等。
  • 員工入職程序，例如個人證明文件、分配公司電子郵件、門禁卡、分配工作站、公司政策簡介、新員工入職培訓等。
  • 及時監控人員確認、續約、升遷、調薪、評量等。
  • 維護人力資源資訊系統記錄並從資料庫編制報告。
  • 根據員工實際資料和文檔，更新和維護系統中的員工資料/個人檔案（硬拷貝和軟拷貝）。
  • 負責行政事務。
  • 不時分配的任何臨時任務。

要求：

• • 人力資源/工商管理或相關領域的文憑/學位
  • 至少3年相關工作經驗
  • 熟悉就業法規
  • 精通英語、馬來語和中文的書寫和口語
  • 能夠在最少的監督下工作
  • 較強的溝通與領導能力

工作亮點：

• • 良好的工作與生活平衡－每週工作 5 天
  • 醫療、住院和人身意外傷害保險
  • 公司贊助的專業培訓和課程
  • 附近的公共交通

有興趣的候選人可以WhatsApp您的申請至016-223 8282

津貼和福利

• 員工股權
• 佣金和獎金
• 津貼（旅費、交通費等）
• 醫療保險
• 開放文化
• 個人發展機會
• 心理健康保險

主要角色和職責：

• 準確及時地更新 IFCA 系統中的購買者、最終融資者和律師信息
• 確保在收到專案部建築師證書後及時向買方或最終融資方發出進度帳單，並促進買方和最終融資方及時付款
• 與最終融資者、律師和買方進行電話或書面通信
• 根據需要更新每週/每月的帳單和收款報告、帳齡報告、應收帳款對帳報告和臨時報告
• 監控提醒、終止和銷售沒收行動，以確保遵守買賣協議中規定的條款
• 在管理行政任務的同時，維護採購員記錄和文件的有序歸檔系統
• 識別並與上級合作解決突出問題並改進流程
• 在交付鑰匙之前，向買方準備空置佔有信和發票
• 在需要時承擔上級或部門主管指派的額外任務
• 熟悉 HDA 和其他監管法案

先決條件：

• 至少擁有文憑/學士學位或其他更高資格。
• 至少 4-5 年房地產開發行業信貸管理/信貸控制部門的經驗）
• 細緻、有系統、負責、能夠在最少的監督下獨立工作
• 能夠確定工作的優先順序並按時完成任務
• 個性開朗，能獨立工作，善於融入團隊
• 精通馬來語和英語的閱讀、寫作和口語。國語、粵語和當地方言將是額外的優勢
• 精通Microsoft Office應用程式和IFCA系統

津貼和福利

• 醫療保險
• 開放文化
• 牙科福利
• 光學效益
• 有薪培訓和發展

Job Description

• Assist the Project Manager / Construction Manager on the project site works progress and delivery.
• Liaise with client's representatives with regards to all site matters with proper documentation.
• Coordinate with the main contractor / subcontractors / consultant with the delivery of products and installation works.
• Liaise with suppliers/subcontractors on submission for approval and procurement of materials and products.
• To crosscheck and submit all documents required for materials submission, shop drawings, and as build drawing submission in team binder.
• Review of consultant’s documents for discrepancies.
• To issue correspondence letter regarding for the site works matters.
• Attend site meeting if required.
• Responsible for monitoring the daily process and progress at the project site.
• Carry out inspection of purchased materials delivered to the project site.
• Identify and records quality control problems during production or site work.
• Responsible for determining the cause of the quality problem and initiate corrective action.
• All site administration works
• Other duties to be performed as and when required  

Minimum Education & Experience

• Higher Diploma / Certificate in Building / Architecture Studies or equivalent
• 3 – 5 years working experience in construction field
• Effectively bilingual with good verbal and writing skills
• Proficiency in MS Office application
• Possess CIDB qualification.
• Independent, proactive, technically competent and team player with good interpersonal and communication skills.
• Possess teamwork spirit, problem solving skills and able to work independently.
• Able to speak, read and write in English, Mandarin, Bahasa Malaysia. (in order to liaise with the English & Mandarin speaking officer / vendors)

Skills & Knowledge Required

• Well verse with the use of Microsoft Excel, Words, Autocad, etc.
• Strong analytical and problem solving skills and meticulous.
• Proven experience working as a Project Coordinator, preferably in the ID contractor industry.
• Good knowledge in construction activities processes.
• Ability to work well in a team and independently, managing multiple projects simultaneously.
• Be a team player, proactive and systematic in your approach
• Candidate with ID and facade works knowledge will be an advantage

Reporting to the Senior Associate Director, Client Operations, a list of your responsibilities will include: 

• Manage a team of fund accountants responsible for client deliverables such as NAV production, financial statements and associated reports;
• Ensure the team is trained, engaged and as efficient as possible in achieving organizational goals.
• Partner with investment managers, brokers and auditors for daily operational issues;
• Work with other teams, such as IO, finance, regulatory reporting and banking to ensure all deliverables are met
• Participate in multiple system improvement projects, global and local plans and identifying and building on efficiency improvements
• Ensure the accuracy of client deliverables prepared by your team while observing service level agreement timelines.
• Maintain responsibility for the audit process, prepare financial statements or review such if prepared by other parties.
• Ensure all processes are performed following operational controls as stipulated in SOC1 and all relevant checklists are completed.
• Ensure all fees are billed on time and collected promptly for their assigned team.
• Participate in different system projects and contribute to idea generation for future process or technological improvements.
• Any other ad-hoc tasks as needed by our clients, organization, or employees on their team.

This position will have the primary responsibility of managing fund accounting team(s) providing the full range of fund administration services to private equity and hybrid funds. A partial list of responsibilities and skills includes:

• Manage a team of accountants responsible for client deliverables such as NAV production, financial statements and associated reports and assist with the review process.
• Manage client relationships and client queries and help to resolve issues/queries raised by our clients. 
• Ensure the service level agreement and accuracy of client deliverables prepared by their team.
• Ensure that the team is trained, engaged and as efficient and effective as possible in achieving organizational goals.
• Help with the coordination of resources and make sure that appropriate cross training and coverage is in place to meet client and organizational expectations for deliverables.
• Oversea the audit process, prepare financial statements or review such if prepared by other parties.
• Ensure all processes are performed following operational controls as stipulated in SOC1 and all relevant checklists are completed.
• Ensure all fees are billed on time and collected promptly for their assigned team.
• Participate in multiple system initiatives and projects and contribute to idea generation for future process or technological improvements. Expected to participate on both a local and global level.
• Perform other duties as assigned and incidental to the work described above.

The Associate primary responsibility will be to provide administrative assistance to the Client Account Management Team and will play a crucial role in delivering exceptional services to our clients. You will be responsible for assisting with various tasks related to client communication, account management, and administrative duties. A partial list of responsibilities and skills includes:

• Provide administrative support to the client account managers, including preparing documents, reports, and presentations.
• Organize and maintain client files, records, and databases.
• Assist in managing client accounts, including updating account information.
• Preparation of key performance indicators reports.
• Coordinate and schedule client meetings and appointments.
• Work closely with the client account managers to ensure all client needs are met efficiently and effectively.
• Identify and highlight opportunities for internal process improvement and increase in efficiency.
• Conducting research and analysis to support the development of client strategies.
• Participate in team meetings and contribute ideas for improving client services and operational efficiency.
• Perform other duties as assigned and incidental to the work described above.

• Manage a team of fund accountants responsible for client deliverables such as NAV production, financial statements and associated reports;
• Ensure the team is trained, engaged and as efficient as possible in achieving organizational goals.
• Partner with investment managers, brokers and auditors for daily operational issues;
• Work with other teams, such as IO, finance, regulatory reporting and banking to ensure all deliverables are met
• Participate in multiple system improvement projects, global and local plans and identifying and building on efficiency improvements
• Ensure the accuracy of client deliverables prepared by your team while observing service level agreement timelines.
• Maintain responsibility for the audit process, prepare financial statements or review such if prepared by other parties.
• Ensure all processes are performed following operational controls as stipulated in SOC1 and all relevant checklists are completed.
• Ensure all fees are billed on time and collected promptly for their assigned team.
• Participate in different system projects and contribute to idea generation for future process or technological improvements.
• Any other ad-hoc tasks as needed by our clients, organization, or employees on their team.