Total 23 shipping executive job vacancies in Seri Kembangan

Responsibilities:

• Source new sales opportunities, follow up, cold calls and emails.
• Understand customer needs and requirements.
• Route qualified opportunities to the appropriate sales executives for further development and closure.
• Close sales and achieve quarterly quotas.
• Research accounts, identify key players and generate interest.
• Maintain and expand your database of prospects within your assigned territory.
• Perform effective online demos to prospects.

• Requirements:
  • Proven inside sales support.
  • Track record of target-achieving quota.
  • Excellent phone presence and experience dialing dozens of calls per day.
  • Skilled with corporate productivity and web presentation tools.
  • Experience working with CRM.
  • Strong verbal and written communications skills.
  • Good listening and presentation skills.
  • Ability to multi-task, prioritize, and manage time effectively.
  • Possess at least a Diploma and above or equivalent with some relevant sales experienced.
  • Preferably in PRINTING INDUSTRY.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal development opportunities
• Dental insurance
• Staff Purchase

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

• To identify & grow Sales Revenue of Food Processing & Packaging Equipment and Consumables – both to existing and new customers
• To lead & manage our resources to achieve set sales target
• Regular customer visits and relationship building/management with existing and new customers
• Sales and quotation support: responsible for initiating quotation process and generates sales leads
• Prepare quotations, negotiate and conclude contracts
• Good flow of information from customers to internal departments that are involved in the chain of process, e.g. Engineering, Customer Service and Administration
• Full Supply Chain responsibilities
• International supply exposure
• To identify new products and opportunities of growth in the Asia Pacific region
• Conduct market research and customer analysis for new opportunities.

• Candidate must possess at least a Bachelor’s Degree that are related to the role.
• A minimum of 5 year(s) of working experience in the related field is required for this position.
• Preferable language(s): English, Bahasa Malaysia and Chinese
• Good written and verbal communication in English and Chinese would be added advantage
• Strong technical background with solution selling
• Independent, organized and target oriented
• Eager to learn and consistently seek to improve professionally through technical and other trainings.
• Technical knowledge to understand customer needs; sufficient technical background to understand client process, not only machines but overall transformation process and operation process.

JOB DESCRIPTION:

1) Establish, develop and maintain business relationship with current and potential customers.

2) Conduct telephone call and trade visit to existing and prospective customers.

3) Analyze the information and background for potential customers.

4) Coordinates with cross-functional department to meet customer expectation on time.

5) Oversee the entire order fulfillment process to guarantee timely delivery and quality products.

6) Collaborate closely with engineering and production team to ensure precise

7) Assist Account Department connecting customers for Account Receivable collection.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Company trips
• Medical insurance
• Personal leave

We are looking for a qualified professional to manage regulatory affairs, with a focus on GDPMD (Good Distribution Practice for Medical Devices), CDAKB (Indonesia), and product registration under the Medical Device Authority (MDA) Act. This position entails ensuring compliance of medical devices with local regulations and standards, preparing and submitting registration applications, maintaining comprehensive product documentation, and coordinating with relevant regulatory authorities.

Job Requirements : 

• Degree holder in Science/Nutrition or a related field
• At least 1 year of experience as a Regulatory Affair
• A good command of spoken and written English and Bahasa Malaysia.
• High attention to detail, with strong analytical and problem-solving abilities.
• Ability to manage multiple projects simultaneously and prioritize tasks in a fast-paced environment.
• Proven track record of successful product registrations, regulatory submissions, and lifecycle management in the pharmaceutical or healthcare sector.
• Own transportation and willing to travel when necessary for work purpose

Job Description:

• Supervise and manage the entire product registration process, ensuring strict adherence to regulatory requirements and timely submission of all necessary documentation.
• Strategically plan, coordinate, and execute Regulatory Affairs (RA) activities within the assigned region, ensuring alignment with both regulatory standards and company objectives.
• Oversee the complete regulatory lifecycle of products, including initial submissions, approvals, variations, renewals, and ongoing maintenance in collaboration with national regulatory authorities.
• Conduct feasibility assessments for new product imports, ensuring compliance with national regulations and market entry strategies.
• Compile, prepare, and review all required documentation for product registrations, ensuring submissions meet the necessary regulatory standards for approval.
• Act as the primary liaison with national regulatory authorities, developing and presenting strategies for new product submissions and portfolio management.
• Cultivate and maintain strong professional relationships with regulatory agencies to facilitate effective communication and negotiation on regulatory issues.
• Monitor and stay informed about regulatory developments and trends, offering strategic advice on their potential impact on current and future product registrations.
• Provide cross-functional support to internal teams, including marketing, sales, and R&D, ensuring that regulatory compliance is seamlessly integrated into product development and commercialization processes.
• The RA region will not be limited to SIM but will also include other ASEAN countries where exports to distributors are anticipated although I mentioned SIM below email.
• Coordinate with the RA team at Menicon HQ to advance updates and registration tasks

Benefits:

• Team building activities
• Monthly staff birthday celebration
• Festive celebrations
• Staff purchase discounts

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

RESPONSIBILITIES

• Conceiving and developing efficient and intuitive marketing campaigns and strategies.
• Preparing budget for festive or seasonal campaigns, including cost estimation.
• Collaborate with managers to prepare budgets and monitor expenses.
• Executing all sales, marketing and promotional strategies to achieve sales target.
• Managing the production of marketing materials, including leaflets, posters, flyers, newsletters.
• Assist in planning, executing, and measuring effectiveness of offline and online marketing.
• Tracking sales trends for seasonal, festive products or other related campaigns.
• Liaising with bread and cake factories regarding upcoming promotions.
• Work on improving, promoting, analysing and optimising the member loyalty programme.
• Handling corporate sales in accordance with targets set by superiors.
• Assist in preparing internal and external communications.
• Handle external enquiries from social media.
• Liaising with external agencies.
• Plan and implement sales launch for new projects.
• Prepare relevant documents for authority submissions.
• Be able to assist in any other tasks as assigned by the Company on ad hoc basis.

JOB REQUIREMENTS

• Candidate must possess a minimum of a Diploma in Marketing, Sales, Business Administration or a related field.
• Having 3-5 years of experience as a marketing executive.
• Excellent communication and people skills.
• Proficiency in English, Mandarin and Bahasa Malaysia.
• Strong organizational and time-management abilities.
• Understanding analytics and reporting tools to analyze and measure social media campaigns is preferred.
• Familiarity with social media and web analytics.
• Able to work independently with minimum supervision as well as within a team.

Perks & Benefits

• Central location
• Regular team activities
• Personal leave
• Staff purchase discount
• Yearly Increment and Bonus

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職責：

• 尋找新的銷售機會、跟進、推銷電話和電子郵件。
• 了解客戶的需求和要求。
• 將合格的機會轉給適當的銷售主管，以進行進一步的開發和結束。
• 完成銷售並實現季度配額。
• 研究帳戶、識別關鍵參與者並激發興趣。
• 維護和擴展您指定區域內的潛在客戶資料庫。
• 向潛在客戶進行有效的線上演示。

• 要求：
  • 久經考驗的內部銷售支援。
  • 目標完成配額的追蹤記錄。
  • 出色的電話狀態和每天撥打數十通電話的體驗。
  • 熟練企業生產力和網路簡報工具。
  • 有使用 CRM 的經驗。
  • 較強的口頭和書面溝通能力。
  • 良好的傾聽和表達能力。
  • 能夠同時處理多項任務、決定優先順序並有效管理時間。
  • 至少擁有文憑及以上或同等學歷，並具有一些相關銷售經驗。
  • 最好是印刷業。

津貼和福利

• 休閒著裝要求
• 醫療保險
• 個人發展機會
• 牙科保險
• 員工採購

Responsibilities & Job Scopes

1. Manage and maintain our internal POS system, providing daily support to ensure accurate sales data management.
2. Execute daily administration tasks, including but not limited to scheduling, reporting, and coordination of resources.
3. Assist the retail operations team with administrative tasks such as documentation preparation, material organization, quotation preparation and sales reporting including sales performance report, provide sales ideas & opinions.
4. Maintain a high standard of customer service, resolving any issues or complaints in a timely and professional manner.
5. Work closely with retail operations team and backend sales support ensure compliance with all the operations SOPs.
6. Assist in compiling the forecast report among retail outlets and production factory, ensure all the steps is following the accurate flow.
7. Active role in supporting inquiries and requests from retail outlets

Job Requirements

1. Diploma or Bachelor’s degree in Business Administration, Marketing, or related field.
2. Minimum 1 year of experience in operations support or administrative roles, preferably within the F&B industry.
3. Fresh graduate is encouraged to apply for this position too.
4. Good written and communication in English and Chinese.
5. Excellent communication skills for interacting with Retail Operations managers, operations, and production team.
6. Well-organized and detail-oriented with good multitasking skills.
7. A good team player with good interpersonal, communication, organizational and time-management skills.
8. Must be self-motivated, proactive and able to work independently.
9. Proficiency in Microsoft Office and retail management software.
10. Flexible working schedule & venue, with the ability to work on special festive or promotion period needed.

Perks & Benefits

• Nearby public transport
• Flexible working hours
• Medical insurance
• Paid training and development
• Remote work flexibility

職責：

• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。
• 檢查分行的小額現金回饋並簽發報銷支票。
• 檢查員工費用報銷並輸入員工報銷範本。
• 每月進行銀行對帳單核對並解決差異（如有）。
• 任何其他臨時任務。

要求：

• 至少擁有會計、金融或相關領域的學士學位並具有專業資格。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• 熟悉會計準則、稅法和填寫程序。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

責任

• 構思和開發高效且直觀的行銷活動和策略。
• 準備節日或季節性活動的預算，包括成本估算。
• 與經理合作制定預算並監控費用。
• 執行所有銷售、行銷和促銷策略以實現銷售目標。
• 管理行銷資料的製作，包括傳單、海報、傳單、電子報。
• 協助規劃、執行和衡量線下和線上行銷的有效性。
• 追蹤季節性、節日產品或其他相關活動的銷售趨勢。
• 與麵包和蛋糕工廠聯絡有關即將舉行的促銷活動。
• 致力於改善、推廣、分析和優化會員忠誠度計劃。
• 依照上級所訂定的目標完成公司銷售工作。
• 協助準備內部和外部溝通。
• 處理來自社群媒體的外部詢問。
• 與外部機構聯絡。
• 規劃並實施新專案的銷售啟動。
• 準備相關文件以供當局提交。
• 能夠協助完成公司臨時指派的任何其他任務。

職位要求

• 候選人必須至少擁有行銷、銷售、工商管理或相關領域的文憑。
• 擁有3-5年行銷主管經驗。
• 優秀的溝通和人際交往能力。
• 精通英語、華語和馬來語。
• 較強的組織和時間管理能力。
• 了解分析和報告工具來分析和衡量社群媒體活動是首選。
• 熟悉社群媒體和網路分析。
• 能夠在最少的監督下以及在團隊中獨立工作。

津貼和福利

• 中心位置
• 定期團隊活動
• 事假
• 員工購買折扣
• 每年加薪和獎金

Main Responsibilities

1. Prepare and process invoices for clients and suppliers.
2. Reconcile accounts with the Bank.
3. Communicate with the clients and suppliers.
4. Maintain bookkeeping.

Requirements

1. Diploma in a related field.
2. 1 to 2 years in a related field.
3. Basic accounting is a must.

Skills:

1. Bookkeeping and reconciliation.
2. Critical thinking.
3. Time management.
4. Analytical and accuracy.
5. Consistency and adaptability.

Perks & Benefits

• Employee equity
• Commission and bonus
• Personal leave
• Personal development opportunities

我們正在尋找合格的專業人士來管理監管事務，重點關注 GDPMD（醫療器材良好分銷規範）、CDAKB（印尼）以及醫療器材管理局 (MDA) 法案下的產品註冊。該職位需要確保醫療器材符合當地法規和標準，準備和提交註冊申請，維護全面的產品文件，並與相關監管機構協調。

職位要求：

• 科學/營養或相關領域的學位持有者
• 至少 1 年監理事務經驗
• 良好的英語口語和書寫能力以及馬來西亞語。
• 高度關注細節，具有較強的分析和解決問題的能力。
• 能夠同時管理多個專案並在快節奏的環境中確定任務的優先順序。
• 在製藥或醫療保健領域擁有成功的產品註冊、監管提交和生命週期管理的良好記錄。
• 擁有自己的交通工具，並願意在工作需要時出差

職位描述：

• 監督和管理整個產品註冊過程，確保嚴格遵守監管要求並及時提交所有必要的文件。
• 在指定區域內策略性地規劃、協調和執行監管事務 (RA) 活動，確保符合監管標準和公司目標。
• 與國家監管機構合作，監督產品的整個監管生命週期，包括初始提交、批准、變更、更新和持續維護。
• 對新產品進口進行可行性評估，確保符合國家法規和市場進入策略。
• 編譯、準備和審查產品註冊所需的所有文件，確保提交的文件符合批准所需的監管標準。
• 作為與國家監管機構的主要聯絡人，制定和提出新產品提交和產品組合管理的策略。
• 與監管機構建立並維持牢固的專業關係，以促進就監管問題進行有效的溝通和談判。
• 監控並隨時了解監管發展和趨勢，就其對當前和未來產品註冊的潛在影響提供策略建議。
• 為內部團隊提供跨職能支持，包括行銷、銷售和研發，確保法規遵從性無縫整合到產品開發和商業化流程中。
• RA 區域不僅限於 SIM，還包括預計向分銷商出口的其他東協國家，儘管我在電子郵件下方提到了 SIM。
• 與 Menicon 總部的 RA 團隊協調推進更新和註冊任務

好處：

• 團隊建立活動
• 每月員工生日慶祝活動
• 節日慶典
• 員工購買折扣

• To identify & grow Sales Revenue of Food Processing & Packaging Equipment and Consumables – both to existing and new customers
• To lead & manage our resources to achieve set sales target
• Regular customer visits and relationship building/management with existing and new customers
• Sales and quotation support: responsible for initiating quotation process and generates sales leads
• Prepare quotations, negotiate and conclude contracts
• Good flow of information from customers to internal departments that are involved in the chain of process, e.g. Engineering, Customer Service and Administration
• Full Supply Chain responsibilities
• International supply exposure
• To identify new products and opportunities of growth in the Asia Pacific region
• Conduct market research and customer analysis for new opportunities.

• Candidate must possess at least a Bachelor’s Degree that are related to the role.
• A minimum of 5 year(s) of working experience in the related field is required for this position.
• Preferable language(s): English, Bahasa Malaysia and Chinese
• Good written and verbal communication in English and Chinese would be added advantage
• Strong technical background with solution selling
• Independent, organized and target oriented
• Eager to learn and consistently seek to improve professionally through technical and other trainings.
• Technical knowledge to understand customer needs; sufficient technical background to understand client process, not only machines but overall transformation process and operation process.

Our Purpose at The Alice Smith School

According to the words of our school song: ‘Soon there were two, who were joined by a few’. Alice Smith started a movement with just two people. That single brave act sparked a positive chain reaction. She inspired other families to join her on her journey, creating a nurturing environment for generations of learners and a home away from home for thousands of families.

In that same vein, we keep the Alice Smith spirit alive by building a nurturing community that encourages our students to explore the world with courage, curiosity and compassion. 

To build a better world together.

Our purpose is embedded through our three strategic pillars:

Our People

We are a diverse collective of experts and curious minds, working together to push the boundaries of education to lead learning for an ever-changing world.

Our Students

We encourage students to explore different paths with courage and curiosity, in an environment that empowers them to make an impact as their best self.

 Our World

We are a supportive, connected community that innovates, explores and learns together.

The Opportunity (Overview of the role)

The KLASS IT Support Executive plays a crucial role in ensuring the smooth operation of IT systems and providing excellent customer service to users within the organization. They act as a bridge between technical IT solutions and non-technical users, helping to resolve issues and improve overall productivity.

Technical Support: 

• Provide Level 0-1 technical support to staff and students according to established Service Level Agreements (SLAs).
• Troubleshoot and resolve a wide range of hardware and software issues, including desktops, laptops, tablets, printers, internet connectivity, and educational software.
• Document support interactions and solutions for future reference.
• Escalate Level 2-3 support issues to the IT Manager or designated team member for further resolution.

User Support and Training:

• Assist staff and students with basic technology use and provide training on new software and applications.
• Develop and maintain user guides and documentation for commonly used technology tools.
• Answer user inquiries regarding technical issues and school technology policies.

Hardware and Software Management:

• Assist with the setup, configuration, and maintenance of school devices.
• Manage software licenses and ensure software compliance within the school.
• Participate in inventory control of IT equipment and accessories.

Classroom Technology Support:

• Set up and troubleshoot classroom technology equipment, including projectors, smart boards, and sound systems.
• Collaborate with teachers to integrate technology effectively into their lessons.

Other Responsibilities:

• Assist with the preparation and execution of IT-related events or projects.
• Stay up-to-date on evolving educational technology trends and applications.
• Maintain a positive and professional demeanor, providing excellent customer service to all users.

Qualifications and Requirements:

• Degree/Diploma in Information Technology (IT) or Computer Science.
• Maintain an up-to-date approved IT systems certification for the entire duration of the contract period. An IT-approved certification list will be reviewed and published annually based on the technology currently being utilized within the school’s IT infrastructure.
• Excellent problem-solving and analytical skills
• Strong communication and collaboration skills (written and verbal)
• Ability to work independently and as part of a team
• Adaptability and willingness to learn new technologies
• Be proactive and independent in creative development 

Safe Recruitment Practices:

As a school with a diverse collective of experts, we uphold recruitment protocols that adhere to the highest possible international standards. We conduct thorough pre-employment checks on candidate references and verify qualifications. If you require further information regarding the School's 'Pre-Appointment Checks,' please liaise with our People and Culture representative, as the process may vary for individuals of different nationalities.

We prioritise the careful scrutiny of checks as they are essential in ensuring a safe and secure environment for our students. By maintaining stringent recruitment practices, we aim to provide a nurturing and protected learning environment for all our students.

The duties and responsibilities of this post may vary from time to time according to the changing demands of the school. This job description may be reviewed at the reasonable discretion of the Head of School and school leadership in the light of those changing requirements and in consultation with the post holder

• Employee equity
• Personal leave
• Open culture
• Personal development opportunities
• Free Parking
• Free to use School's facilities such as gym, swimming pool and sports court
• Working hour : 7.30am - 4.00pm

職責

• 確定並增加食品加工和包裝設備及消耗品的銷售收入 - 包括現有客戶和新客戶
• 領導和管理我們的資源以實現既定的銷售目標。
• 定期拜訪客戶以及與現有和新客戶建立/管理關係
• 銷售和報價支援：負責啟動報價流程並產生銷售線索。
• 準備報價、談判並簽約。
• 從客戶到涉及流程鏈的內部部門（例如工程、客戶服務和管理）的良好資訊流。
• 全面的供應鏈責任。
• 國際供應敞口。
• 確定亞太地區的新產品和成長機會。

要求

• 候選人必須至少擁有文憑、高級/高級/研究生文憑、學士學位、研究生文憑、工程（電氣/電子）、工程（機械）、工程（機電/機電）專業學位或同等學歷。
• 該職位需要至少 3 年相關領域的工作經驗。
• 首選語言：英語、馬來語和中文。
• 良好的中英文書面和口頭溝通能力將是額外優勢。
• 強大的技術背景和解決方案銷售。
• 獨立、有組織、目標導向。
• 渴望學習並不斷尋求透過技術和其他培訓來提高專業水平
• 了解客戶需求的技術知識：有足夠的技術背景來了解客戶流程，不僅是機器，而是整個改造流程和操作流程。
• 申請人必須願意在吉隆坡工作並願意根據需要出差。

歡迎有興趣的候選人在線申請或寫信至：

勇敢設備有限公司有限公司 (508067-H)
No. 1, Jalan Mawar, Sinar Serdang 工業園區,
武吉沙登工業園區，
43300 史里肯邦安, 雪蘭莪, 馬來西亞
電子郵件 : weileng@valianteq.com &jorge@valianteq.com
網址：www.valiantea.com

歡迎有興趣的候選人在線申請或寫信至：

勇敢設備有限公司有限公司。 (508067-H)

不。 1, Jalan Mawar, Sinar Serdang 工業園區,

武吉沙登工業園區，

43300 史里肯邦安, 雪蘭莪, 馬來西亞

電子郵件 : weileng@valianteq.com &jorge@valianteq.com

網址：www.valiantea.com

Our Purpose at The Alice Smith School

According to the words of our school song: ‘Soon there were two, who were joined by a few’. Alice Smith started a movement with just two people. That single brave act sparked a positive chain reaction. She inspired other families to join her on her journey, creating a nurturing environment for generations of learners and a home away from home for thousands of families.

In that same vein, we keep the Alice Smith spirit alive by building a nurturing community that encourages our students to explore the world with courage, curiosity and compassion. 

To build a better world together.

Our purpose is embedded through our three strategic pillars:

Our People

We are a diverse collective of experts and curious minds, working together to push the boundaries of education to lead learning for an ever-changing world.

Our Students

We encourage students to explore different paths with courage and curiosity, in an environment that empowers them to make an impact as their best self.

Our World

We are a supportive, connected community that innovates, explores and learns together.

Job Purpose 

The Academic Support Executive provides a professional standard of assistance for the school PE and Sports department. The purpose of the role is to support the day- to-day life of the school by providing a wide range of strategic and operational administrative support, in particular by leading on all areas of administrative support relating to the PE and Sports Department. The Academic Support Executive plays an active part in supporting the PE and Sports community through excellent communication, collaboration, responsive problem solving and by maintaining a professional image at all times.

Responsibilities/Duties:

1. Administrative Tasks

The nature of this role means that the Academic Support Executive must be responsive

to the needs and demands of the school on a daily basis. The following examples represent some of the administrative tasks that the Academic Support Executive should expect to undertake:

• To handle parents enquiries via phone, email, ensuring issues are passed to the appropriate member of the PE & Sports team.
• Manage, plan, support and co-ordinate the administration of the PE & Sports Team, such as assist with the sports venues booking and schedule meetings.
• Update all fixtures to calendars and to School's Buddy termly basis.
• Follow up with staff to ensure that action points are actioned throughout the week.
• Be responsible for the ordering of student (Sports Leader, GCSE, ALevel) T- shirts.
• Manage the booking and payment of hired officials. (referees)
• Liaise with transport for local fixtures and sport related trips.
• Liaise with the host school to complete all necessary administrative tasks for overseas trips. This includes booking flights and creating travel booklets. 
• Collate student information (contact details, photos, dietary and medical information) and share with staff in charge.
• Assist to update and keep track on budgets for local and overseas trips that includes flights, transport etc
• Work with the Head of Sport and Director of Sport to liaise with other departments for PE & Sports events.
• Assisting in updating all events to PE and Sports calendar.
• Regularly update the PE website under the guidance of the PE and Sport Leadership team.
• Send parent communication under the direction of the PE and Sport Leadership team.
• Assist in productions of student progress reports.

2. Events

Whether face-to-face or virtual, school events are pivotal to the reputation, functioning and sense of community of our school. It is important that we run our events professionally and sensitively. The Academic Support Executive plays a crucial role in overseeing the logistical arrangements of events under the oversight of SLT. This may include the following:

• Overseeing communication with relevant departments and individuals around the organisation of events such as booking space, seating arrangements and creating event forms and ensuring all information is accurate and uploaded via KissFlow.
• Plan with the sound technician for sound and lighting for the event.
• To determine either TI support is needed for the event.
• Process all purchase orders and any payment due to the event with suppliers and ensure delivery is timely.
• Assisting with the distribution of invites, via email and assisting with the management of guest lists for school performances and special events at the school venues such as RSVP list or ticketing counter.
• Organising refreshments by liaising with the food providers on the menu depending on the nature of the event, number of delegates.
• Producing performance programmes and other related materials such as slides/ scripts in both (electronic or hard copy.
• Coordinating the preparation of presentations, assemblies and celebration events overseen by SLT (preparation of awards and certificates) and supporting other school events where appropriate.

Selection Criteria:

Essential: 

• Possessing and developing the IT skills and knowledge necessary to support the administrative needs of the school.
• Communicate sensitively and confidently with parents, students, teachers and colleagues, conveying ideas clearly and working respectfully and collaboratively.
• Show initiative in decision making and problem solving, considering different perspectives, variables, pathways and outcomes.
• Be flexible and adaptable, thinking creatively and multitasking to handle a multitude of projects/concerns/enquiries. This includes a high level of organisational skill and time management.
• Demonstrate forward thinking in working independently, at times with minimal supervision.
• Be a team player by striving to make the work environment as cheerful and productive as possible and by maintaining a positive and solutions-focused attitude.
• Display honesty and integrity in all aspects of their interactions with others and seek to establish positive and supportive working relationships.
• Possess and develop the TI skills and knowledge necessary to support the administrative needs of the school.
• Display a proactive attitude to their own professional growth and support that of their fellow team members through the sharing of practice, leading on and taking part in training and seeking out opportunities for further growth and development.

In addition, to be an effective team player, the Academic Support Executive is expected to have, or demonstrate the capacity to develop, skills and attributes in the following key areas which are deemed essential for the position:

1. Learnability 

2. Resilience

3. Agility

4. Collaboration

5. Verbal communication

 6. Written communication

7. Creativity

8. Problem-solving

9. Kindness, compassion and empathy

Desirable:

• Specific experience of working in a school
• Passionate about education
• Experience of managing Zoom meetings, school events
• Experience in iSAMS and GMASS
• Experience with Google and Windows
• Experience with Adobe Creative Cloud, e.g. Photoshop and InDesign, Canva, Video Maker
• Excellent written and spoken English.

Safe Recruitment Practices:

As a school with a diverse collective of experts, we uphold recruitment protocols that adhere to the highest possible international standards. We conduct thorough pre-employment checks on candidate references and verify qualifications. If you require further information regarding the School's 'Pre-Appointment Checks,' please liaise with our People and Culture representative, as the process may vary for individuals of different nationalities.

We prioritise the careful scrutiny of checks as they are essential in ensuring a safe and secure environment for our students. By maintaining stringent recruitment practices, we aim to provide a nurturing and protected learning environment for all our students.

The duties and responsibilities of this post may vary from time to time according to the changing demands of the school. This job description may be reviewed at the reasonable discretion of the Head of School and school leadership in the light of those changing requirements and in consultation with the post holder.

Perks & Benefits

• Employee equity
• Personal leave
• Open culture
• Personal development opportunities
• Free parking
• Free to use School's facilities such as gym, swimming pool, sports court

職責和工作範圍

1. 管理和維護我們的內部 POS 系統，提供日常支援以確保準確的銷售數據管理。
2. 執行日常管理任務，包括但不限於排程、報告和資源協調。
3. 協助零售業團隊完成文件準備、材料組織、報價準備和銷售報告（包括銷售業績報告）等行政任務，提供銷售想法和意見。
4. 維持高標準的客戶服務，及時、專業地解決任何問題或投訴。
5. 與零售營運團隊和後端銷售支援密切合作，確保遵守所有營運標準作業程序。
6. 協助編寫零售店和生產工廠之間的預測報告，確保所有步驟都遵循準確的流程。
7. 積極支持零售店的詢問和請求

職位要求

1. 工商管理、行銷或相關領域的文憑或學士學位。
2. 至少 1 年營運支援或管理職位經驗，最好是在餐飲業。
3. 我們也鼓勵應屆畢業生申請這個職位。
4. 良好的中英文寫作能力和溝通能力。
5. 具有與零售營運經理、營運和生產團隊互動的出色溝通能力。
6. 組織良好，注重細節，具備良好的多工處理能力。
7. 具有良好的團隊合作精神，具備良好的人際溝通、溝通、組織和時間管理能力。
8. 必須有上進心、積極主動、能獨立工作。
9. 熟練使用Microsoft Office及零售管理軟體。
10. 彈性的工作時間和地點，能夠在特殊節日或促銷期間工作。

津貼和福利

• 附近的公共交通
• 彈性的工作時間
• 醫療保險
• 有薪培訓和發展
• 遠距工作彈性

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

主要職責

1. 為客戶和供應商準備和處理發票。
2. 與銀行核對帳目。
3. 與客戶和供應商溝通。
4. 維護簿記。

要求

1. 相關領域的文憑。
2. 相關領域1至2年。
3. 基礎會計是必須的。

技能：

1. 簿記和對帳。
2. 批判性思考。
3. 時間管理。
4. 分析性和準確性。
5. 一致性和適應性。

津貼和福利

• 員工股權
• 佣金和獎金
• 事假
• 個人發展機會

我們在愛麗絲史密斯學校的目的

正如我們校歌所唱的：「很快就有了兩個，又有幾個加入了」。愛麗絲·史密斯（Alice Smith）發起了一場只有兩個人的運動。這一勇敢的舉動引發了積極的連鎖反應。她激勵其他家庭加入她的旅程，為一代又一代的學習者創造一個培育環境，並為成千上萬的家庭創造一個家外之家。

同樣，我們透過建立一個培育社區來保持愛麗絲史密斯精神的活力，鼓勵我們的學生帶著勇氣、好奇心和同情心探索世界。

共同建立一個更美好的世界。

我們的目標體現在我們的三大策略支柱：

我們的員工

我們是一個由專家和好奇心組成的多元化集體，共同努力突破教育的界限，引領不斷變化的世界的學習。

我們的學生

我們鼓勵學生帶著勇氣和好奇心探索不同的道路，在一個能讓他們發揮最好的自我影響力的環境中。

 我們的世界

我們是一個相互支持、相互連結的社區，共同創新、探索和學習。

機會（角色概述）

KLASS IT 支援主管在確保 IT 系統平穩運作以及為組織內的使用者提供卓越的客戶服務方面發揮著至關重要的作用。他們充當技術 IT 解決方案和非技術使用者之間的橋樑，幫助解決問題並提高整體生產力。

技術支援：

• 根據既定的服務等級協定 (SLA) 向教職員工和學生提供 0-1 級技術支援。
• 排除並解決各種硬體和軟體問題，包括桌上型電腦、筆記型電腦、平板電腦、印表機、網路連線和教育軟體。
• 記錄支援互動和解決方案以供日後參考。
• 將 2-3 級支援問題回報給 IT 經理或指定的團隊成員以進一步解決。

使用者支援和培訓：

• 協助教職員工和學生使用基本技術，並提供新軟體和應用程式的培訓。
• 開發和維護常用技術工具的使用者指南和文件。
• 回答使用者有關技術問題和學校技術政策的詢問。

硬體和軟體管理：

• 協助學校設備的設定、配置和維護。
• 管理軟體許可證並確保學校內的軟體合規性。
• 參與IT設備及配件的庫存控制。

課堂技術支援：

• 設置課堂技術設備並排除故障，包括投影機、智慧板和音響系統。
• 與教師合作，將科技有效地融入他們的課程中。

其他職責：

• 協助準備和執行 IT 相關活動或專案。
• 隨時了解不斷發展的教育科技趨勢和應用。
• 保持積極和專業的風範，為所有使用者提供優質的客戶服務。

資格及要求：

• 資訊科技 (IT) 或電腦科學學位/文憑。
• 在整個合約期間內保持最新的經批准的 IT 系統認證。 IT 批准的認證清單將根據學校 IT 基礎設施目前使用的技術每年進行審查和發布。
• 優秀的解決問題和分析能力
• 較強的溝通和協作能力（書面和口頭）
• 能夠獨立工作和團隊合作
• 適應能力和學習新技術的意願
• 積極主動、獨立地進行創意開發

安全招募實務：

作為一所擁有多元化專家群的學校，我們堅持遵循最高國際標準的招募協議。我們對候選人的推薦信進行徹底的聘前檢查並驗證資格。如果您需要有關學校「預約前檢查」的更多信息，請聯繫我們的人民和文化代表，因為不同國籍的個人的流程可能有所不同。

我們優先考慮仔細審查檢查，因為它們對於確保我們的學生有一個安全可靠的環境至關重要。透過保持嚴格的招募實踐，我們的目標是為所有學生提供一個培育和受保護的學習環境。

根據學校需求的變化，該職位的職責可能會不時發生變化。校長和學校領導層可以根據不斷變化的要求並與職位持有者協商，酌情審查本職位描述

• 員工股權
• 事假
• 開放文化
• 個人發展機會
• 免費停車
• 免費使用學校設施，如健身房、游泳池、運動場
• 工作時間 : 7.30am - 4.00pm

我們在愛麗絲史密斯學校的目的

正如我們校歌所唱的：「很快就有了兩個，又有幾個加入了」。愛麗絲·史密斯（Alice Smith）發起了一場只有兩個人的運動。這一勇敢的舉動引發了積極的連鎖反應。她激勵其他家庭加入她的旅程，為一代又一代的學習者創造一個培育環境，並為成千上萬的家庭創造一個家外之家。

同樣，我們透過建立一個培育社區來保持愛麗絲史密斯精神的活力，鼓勵我們的學生帶著勇氣、好奇心和同情心探索世界。

共同建立一個更美好的世界。

我們的目標體現在我們的三大策略支柱：

我們的員工

我們是一個由專家和好奇心組成的多元化集體，共同努力突破教育的界限，引領不斷變化的世界的學習。

我們的學生

我們鼓勵學生帶著勇氣和好奇心探索不同的道路，在一個能讓他們發揮最好的自我影響力的環境中。

我們的世界

我們是一個相互支持、相互連結的社區，共同創新、探索和學習。

工作目的

學術支援主管為學校體育部門提供專業標準的協助。該角色的目的是透過提供廣泛的策略和營運行政支持，特別是領導與體育部門相關的所有行政支援領域，以支持學校的日常生活。學術支援主管透過良好的溝通、協作、快速解決問題以及始終保持專業形象，在支持體育和體育界方面發揮積極作用。

責任/義務：

1. 行政任務

這一角色的性質意味著學術支援主管必須積極回應

以滿足學校日常的需要和要求。以下範例代表了學術支援主管應承擔的一些管理任務：

• 透過電話、電子郵件處理家長的詢問，確保將問題傳遞給體育運動團隊的適當成員。
• 管理、規劃、支援和協調體育和運動隊的管理，例如協助體育場館預訂和安排會議。
• 每學期將所有賽程更新至日曆和學校好友。
• 與員工跟進，確保整週都落實行動要點。
• 負責訂購學生（體育領導者、GCSE、ALevel）T 卹。
• 管理受僱官員的預訂和付款。 （裁判員）
• 聯絡當地固定裝置和體育相關旅行的交通。
• 與接待學校聯絡，完成海外旅行所需的所有行政任務。這包括預訂航班和創建旅遊小冊子。
• 整理學生資訊（聯絡資訊、照片、飲食和醫療資訊）並與負責人員分享。
• 協助更新和追蹤本地和海外旅行的預算，包括航班、交通等
• 與體育主管和體育總監合作，與其他部門聯絡體育和體育賽事。
• 協助將所有賽事更新至體育和體育日曆。
• 在體育和體育領導團隊的指導下定期更新體育網站。
• 在體育和體育領導團隊的指導下發送家長通訊。
• 協助製作學生進度報告。

2. 活動

無論是面對面的還是虛擬的，學校活動對於我們學校的聲譽、運作和社區意識至關重要。我們以專業且敏感的方式舉辦活動非常重要。學術支援執行官在監督 SLT 監督下的活動後勤安排方面發揮著至關重要的作用。這可能包括以下內容：

• 監督與相關部門和個人圍繞活動組織的溝通，例如預訂空間、座位安排和建立活動表格，並確保所有資訊準確並透過 KissFlow 上傳。
• 與音響技術人員一起規劃活動的音響和燈光。
• 確定該活動是否需要 TI 支援。
• 與供應商一起處理所有採購訂單和因該事件而產生的任何付款，並確保及時交貨。
• 透過電子郵件協助分發邀請函，並協助管理學校表演和學校場地特別活動的賓客名單，例如回覆名單或售票櫃檯。
• 根據活動的性質和代表人數，與菜單上的食品供應商聯絡，安排茶點。
• 製作表演節目和其他相關資料，例如幻燈片/腳本（電子或硬拷貝）。
• 協調由 SLT 監督的演講、集會和慶祝活動的準備工作（準備獎項和證書），並在適當的情況下支持其他學校活動。

選擇標準：

基本的：

• 擁有並發展支持學校行政需求所需的 IT 技能和知識。
• 與家長、學生、老師和同事進行敏感而自信的溝通，清晰地傳達想法，並尊重和協作地工作。
• 在決策和解決問題時表現出主動性，考慮不同的觀點、變數、路徑和結果。
• 靈活、適應性強、創造性思維和多任務處理，以處理大量項目/疑慮/詢問。這包括高水準的組織能力和時間管理。
• 在獨立工作中表現出前瞻性思維，有時需要很少的監督。
• 透過努力使工作環境盡可能愉快和富有成效，並保持積極和以解決方案為中心的態度，成為團隊合作者。
• 在與他人互動的各個方面表現出誠實和正直，並尋求建立積極和支持性的工作關係。
• 擁有並發展支持學校行政需求所需的 TI 技能和知識。
• 對自己的職業發展表現出積極主動的態度，並透過分享實踐、領導和參與培訓以及尋找進一步成長和發展的機會來支持團隊成員的職業發展。

此外，為了成為一名有效的團隊合作者，學術支援主管應具備或證明有能力在以下關鍵領域發展技能和特質，這些領域被認為對該職位至關重要：

1. 易學性

2. 韌性

3. 敏捷性

4. 協作

5. 言語交流

6. 書面溝通

7. 創造力

8. 解決問題

9. 善良、同情心和同理心

理想的：

• 在學校工作的具體經歷
• 熱衷教育事業
• 管理 Zoom 會議、學校活動的經驗
• iSAMS 與 GMASS 經驗
• 使用 Google 和 Windows 的經驗
• 使用 Adobe Creative Cloud 的經驗，例如 Photoshop 和 InDesign、Canva、Video Maker
• 優秀的英語書寫和口語。

安全招募實務：

作為一所擁有多元化專家群的學校，我們堅持符合最高國際標準的招募協議。我們對候選人的推薦信進行徹底的聘前檢查並驗證資格。如果您需要有關學校“預約前檢查”的更多信息，請聯繫我們的人民和文化代表，因為不同國籍的個人的流程可能有所不同。

我們優先考慮仔細審查檢查，因為它們對於確保我們的學生有一個安全可靠的環境至關重要。透過保持嚴格的招募實踐，我們的目標是為所有學生提供一個培育和受保護的學習環境。

根據學校需求的變化，該職位的職責可能會不時發生變化。校長和學校領導層可以根據不斷變化的要求並與職位持有者協商，酌情審查本職位描述。

津貼和福利

• 員工股權
• 事假
• 開放文化
• 個人發展機會
• 免費停車
• 免費使用學校設施，如健身房、游泳池、運動場