Total 6 Junior Executive purchasing procurement inventory job vacancies in Malaysia

Job Overview:

We are seeking a motivated and detail-oriented Purchasing Executive to join our procurement team at our oil palm company based overseas (Papua New Guinea). The Purchasing Executive will be responsible for sourcing, negotiating, and purchasing goods and services essential to our operations while ensuring cost efficiency and quality standards.

Key Responsibilities:

• • Develop and implement purchasing strategies to optimize procurement processes and reduce costs.
  • Identify, evaluate, and select suppliers based on quality, price, service, and delivery capabilities.
  • Negotiate contracts and agreements with suppliers to secure favourable terms and conditions.
  • Monitor and analyse market trends, pricing, and product availability to make informed purchasing decisions.
  • Collaborate with internal departments, including production and finance, to forecast demand and manage inventory levels.
  • Maintain accurate records of purchases, pricing, and supplier performance.
  • Ensure compliance with company policies, quality standards, and regulatory requirements.
  • Handle supplier relationship management, addressing issues and ensuring timely resolution.
  • Prepare regular reports on purchasing activities, cost savings, and supplier performance.

Requirements:

• • Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
  • Minimum of 5 years of experience in purchasing or procurement, preferably in the agricultural or palm oil industry.
  • Strong negotiation skills and ability to build relationships with suppliers.
  • Excellent analytical and problem-solving skills.
  • Proficiency in procurement software and Microsoft Office Suite.
  • Strong communication skills, both verbal and written.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Knowledge of sustainable sourcing practices is a plus.
  • Overseas working experience and exposure to plantation industry are added advantages
  • Willing to work overseas.

1. Balanced and stable working environment
2. Career growth opportunity

Duties and Responsibilities

• • Sourcing suppliers from both local and oversea vendors based on price, availability, necessity, quality and logistical expenses.
  • Evaluate vendor's quotation to ensure that they are in line with the technical and commercial specifications.
  • In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Order delivery & shipment schedule for the group of company.
  • Resolves supply, quality, service and invoicing issues with vendors.   
  • Coordinates with the Customer (internal) for completing the Procurement Schedule.          
  • Completes the Purchase Order’s attachment, comparison sheet, and material files for review.
  • Manage, monitor, and maintain stock inventory.
  • Handle administrative duties relating to purchases, including monitoring and tracking orders to ensure item timely delivery, and ensuring records are kept up to date.

Job Requirement,

• • Degree in Business, Supply Chain or relevant fields
  • Minimum 1 year of working experiences in related field is preferred.
  • Proficient in Microsoft Office applications.
  • Ability to read and write in Chinese would be an added advantage.
  • Attention to detail.
  • Analytical thinking.
  • Negotiation and business relations skills.

Perks & Benefits

• Employee equity
• Commission and bonus
• Nearby public transport
• Flexible working hours
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Responsibilities: 

• Sourcing of new materials including meet with suppliers, perform vendor & material evaluation (local & oversea)
• Issue Purchase Order for the products & services
• Negotiate procurement contracts and agreements to ensure cost effectiveness and quality standards
• Liaise and verify with forwarder for all procurement related matter
• To ensure product ordered safely arrived as per required
• To monitor payment issuance to supplier from time to time
• Handle all procurement related issue-such as import duty calculation, filing, record, report
• Performs routine clerical duties, including data entry and assisting other staff
• Handle the whole billing process. E.g. prepare DO and invoices
• Monitor inventory system involves ordering, tracking and controlling stock, up to date stock in & stock out records
• Any other task assign by the Management / Superior from time to time

Requirements:

• Certificate / Diploma holder in Procurement or related course
• At least 2 years of working experiences related field
• Willing to purchase material / goods by physically visit to the vendors shop / premises
• Well conversed in spoken and written English, Bahasa Malaysia & Mandarin in order to communicate with oversea suppliers. 
• Fast learner and able to multitask.
• Meticulous and great attention to details.

義務和責任

• • 根據價格、可用性、必要性、品質和物流費用從本地和海外供應商採購供應商。
  • 評估供應商的報價以確保其符合技術和商業規格。
  • 負責集團公司日常營運採購需求，例如規劃、發布和後續採購訂單交付和出貨計畫。
  • 與供應商解決供應、品質、服務和發票問題。
  • 與客戶（內部）協調以完成採購計劃。
  • 完成採購訂單的附件、比較表和材料文件以供審核。
  • 管理、監控和維護庫存。
  • 處理與採購相關的行政職責，包括監控和追蹤訂單以確保物品及時交付，並確保記錄保持最新。

職位要求，

• • 商業、供應鏈或相關領域學位
  • 具至少1 年相關領域工作經驗者優先。
  • 精通 Microsoft Office 應用程式。
  • 能夠用中文讀寫將是一個額外的優勢。
  • 注重細節。
  • 分析性思維。
  • 談判和商業關係技巧。

津貼和福利

• 員工股權
• 佣金和獎金
• 附近的公共交通
• 彈性的工作時間
• 免費小吃/歡樂時光
• 定期團隊活動
• 醫療保險
• 開放文化
• 個人發展機會

職責：

• 採購新材料，包括與供應商會面、進行供應商和材料評估（本地和海外）
• 發出產品和服務的採購訂單
• 談判採購合約和協議，以確保成本效益和品質標準
• 與貨運代理商聯絡並核實所有採購相關事宜
• 確保訂購的產品依要求安全到達
• 不時監控向供應商發出的付款
• 處理所有採購相關問題－例如進口關稅計算、備案、記錄、報告
• 履行日常文書職責，包括資料輸入和協助其他員工
• 處理整個計費過程。例如準備 DO 和發票
• 監控庫存系統包括訂購、追蹤和控制庫存、最新的入庫和出庫記錄
• 管理層/上級不時分配的任何其他任務

要求：

• 採購或相關課程的證書/文憑持有者
• 至少2年相關領域工作經驗
• 願意透過親自參觀供應商商店/場所來購買材料/商品
• 精通英語、馬來語和華語口語和書面語，以便與海外供應商溝通。
• 學習速度快，能夠同時處理多項任務。
• 一絲不苟，非常注重細節。

• To create detailed production planning for production activities, including the timing, quantity, and sequence of flour milling, blending and packing processes.
• To ensure production aligns with sales forecasts, customer orders, and inventory requirements by monitoring schedules to meet deadlines and ensure on-time delivery of products.
• To manage the inventory materials and components needed for production, ensuring that materials are available when needed without excess stock while balancing inventory levels to avoid stockouts or overstocking, minimizing holding costs while maintaining production efficiency.
• To cross-functional collaboration by working closely with departments such as procurement, logistics, quality control, and engineering to ensure smooth production flow.
• To communicate production status and potential issues to management, sales, and other relevant teams.
• Continuously monitoring production to ensure adherence to the plan and adjusting schedules or processes as needed in response to delays or issues, while addressing and resolving any production issues or bottlenecks that may arise during manufacturing.
• Generating reports on production schedules, performance data, including output, inventory levels, and resource utilization for management review.
• Compliance with company safety and hygiene standard.
• To perform any other tasks that may be assigned by the management from time to time.