Total 12 Junior Executive administrator job vacancies in Malaysia

The administrator is responsible for assisting in planning & executing all employee engagement related program / initiative, in charge of office admin service and support to all Malaysia based employees,

The core responsibilities include (but not limited to):

• Support and contribute to the overall strategies of the Company / Group
• Abide by the working Rules and Regulations of the Company / Group
• Actively promote the policies and procedure of the Company / Group
• Ensure timely reporting requirements are adhered to.
• Apply the current Operating Procedures of the Company and make suggestions and recommendations as to how they can be improved, rationalized, or simplified as per the Group’s Guideline and local authority compliance requirement.

Employee Engagement

• Identify and implement opportunities to improve the overall employee experience and increase engagement levels.
• Develop and execute programs that promote employee recognition, wellness, and work-life balance.
• Act as a bridge between employees and management, ensuring effective communication and resolution of concerns.
• Organize activities that strengthen employee relationships and morale.
• Stay informed about industry trends and best practices related to employee engagement and implement relevant strategies.

Recruitment &Training Coordinator

• Carry out the entire recruitment process pre-onboarding life cycle which includes researching and sourcing of candidates from the various platforms and channel si.e. market mapping, candidate referrals and networking.
• Coordinate interviews, facilitate, finalize agreements, and conduct new joiner induction.
• Use a variety of sourcing techniques as needed to obtain an adequate pool of well-qualified candidates.
• To build and maintain internal talent pipelines to support current and future business needs.
• Partnering hiring managers on all recruitment matters
• Generate recruiting metric and activity reports.
• Organize, facilitate, update and track training records and staffd evelopment.
• Assist in maintaining ISO documentation.

General Administration Support

• Attends to all visitors at Reception.
• Handles all the incoming faxes, emails & telephone calls in a professional manner and redirect daily.
• Arrange postal & courier services - incoming & out going mail and redirect daily.
• Office maintenance, refreshment/pantry replenishment arrangement
• Office printing & stationery replenishment arrangement
• Company Car (if applicable) – road tax and insurance renewal
• Coordination of logistics, transportation, hotel, food & beverage arrangement for Company’s activities
• Maintain the emergency contact list (local authorities, hospital, police station, etc.)
• Staff Expenses Claim Verification following the company’s expense policy.
• Coordinate and maintain database for telco, staffs record of insurance and medical cost.
• Obtain utilities billing in a timely basis (water, electricity, phone) via e-billing account registration

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture

Job Responsibilities :

•⁠ ⁠Keep track and check all delivery orders are accordance with the purchase orders.

•⁠ ⁠Update and key in individual project amount.

•⁠ ⁠Verified statement of accounts by the supplier and forward to Accounting department for updating and records.

•⁠ ⁠Assist QS for tendering purposes.

•⁠ ⁠Assist in preparing of site reports.

•⁠ ⁠Responsible for operation documentations and requirements.

•⁠ ⁠Responsible for Administration works.

•⁠ ⁠Responsible for the upkeep of quality records.

•⁠ ⁠Responsible for the purchasing function.

•⁠ ⁠Coordinating with the site team to check on the delivery and condition status of the materials to make sure received in the right amount and in good condition. Prepare operation documents, such as a calibration system and a material delivery report, to ensure that the site team's record and monitoring of the supplied materials are accurate in terms of amount and coordination.

Coordinating with the account department to check on the supplier’s payment status (Remarks: Some supplier payment terms are COD before delivery).

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Position: Database Administrator

Work location: Putrajaya

Job Highlights:

We are seeking an experienced Database Administrator to join our team in Putrajaya. This position is critical in ensuring the integrity, performance, and security of our databases. The successful candidate will be responsible for managing database systems, performing regular maintenance, and providing technical support.

Key Responsibilities

• Database Backup: Ensure successful daily database backups are executed in a timely manner.
• Error Management: Monitor and resolve critical errors to maintain database integrity.
• Tablespace Monitoring: Maintain a minimum of free space in database tablespaces.
• System Health Monitoring: Oversee CPU and memory usage in the RHEL database environment to ensure optimal performance.
• Load Management: Identify and investigate unusual load patterns on the database.
• Application Server Monitoring: Check the EM Application Server for user activities that may cause CPU spikes; terminate sessions exceeding limits if necessary.
• Disaster Recovery Oversight: Ensure disaster recovery processes are functioning continuously.
• Record Lock Management: Utilize SQL scripts to manage user access to locked data.
• Table Lock Management: Use SQL scripts to release locked data for user access.
• Data Extraction and Transformation: Collaborate with Application Engineers to extract reports and transform data into user-friendly formats (e.g., .csv, .txt, .xlsx).
• Database Maintenance: Conduct monthly maintenance activities to keep the database healthy.
• Reporting: Generate monthly reports for management review.
• Data Analysis: Analyze user-requested data and provide insights.

Objectives

• Effectively manage database operations and ensure system reliability.
• Continuously improve processes related to database management and performance monitoring.
• Act as a key resource for technical issues related to databases.

 Requirements

• • A minimum of a Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related field.
  • Relevant certifications (e.g., Oracle Certified Professional) are preferred.
  • At least 2-5 years of experience in database administration or a similar technical role.
  • Strong knowledge of SQL and experience with RDBMS systems (e.g., Oracle, MySQL).
  • Familiarity with backup and recovery procedures, performance tuning, and security practices.
  • Excellent analytical skills with a focus on problem-solving and process improvement.
  • Strong communication skills, capable of explaining technical concepts to non-technical stakeholders.

This role requires flexibility for weekend and night shifts, as well as availability for both planned and unplanned downtime. Candidates must be prepared to accommodate these scheduling requirements.

Interested applicants should send their CV and certifications to jobs@iburuj.com.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities
• Paid training and development

Position: Database Administrator

Work location: Putrajaya

Job Highlights:

We are seeking an experienced Database Administrator to join our team in Putrajaya. This position is critical in ensuring the integrity, performance, and security of our databases. The successful candidate will be responsible for managing database systems, performing regular maintenance, and providing technical support.

Key Responsibilities

• Database Backup: Ensure successful daily database backups are executed in a timely manner.
• Error Management: Monitor and resolve critical errors to maintain database integrity.
• Tablespace Monitoring: Maintain a minimum of free space in database tablespaces.
• System Health Monitoring: Oversee CPU and memory usage in the RHEL database environment to ensure optimal performance.
• Load Management: Identify and investigate unusual load patterns on the database.
• Application Server Monitoring: Check the EM Application Server for user activities that may cause CPU spikes; terminate sessions exceeding limits if necessary.
• Disaster Recovery Oversight: Ensure disaster recovery processes are functioning continuously.
• Record Lock Management: Utilize SQL scripts to manage user access to locked data.
• Table Lock Management: Use SQL scripts to release locked data for user access.
• Data Extraction and Transformation: Collaborate with Application Engineers to extract reports and transform data into user-friendly formats (e.g., .csv, .txt, .xlsx).
• Database Maintenance: Conduct monthly maintenance activities to keep the database healthy.
• Reporting: Generate monthly reports for management review.
• Data Analysis: Analyze user-requested data and provide insights.

Objectives

• Effectively manage database operations and ensure system reliability.
• Continuously improve processes related to database management and performance monitoring.
• Act as a key resource for technical issues related to databases.

 Requirements

• • A minimum of a Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related field.
  • Relevant certifications (e.g., Oracle Certified Professional) are preferred.
  • At least 2-5 years of experience in database administration or a similar technical role.
  • Strong knowledge of SQL and experience with RDBMS systems (e.g., Oracle, MySQL).
  • Familiarity with backup and recovery procedures, performance tuning, and security practices.
  • Excellent analytical skills with a focus on problem-solving and process improvement.
  • Strong communication skills, capable of explaining technical concepts to non-technical stakeholders.

This role requires flexibility for weekend and night shifts, as well as availability for both planned and unplanned downtime. Candidates must be prepared to accommodate these scheduling requirements.

Interested applicants should send their CV and certifications to jobs@iburuj.com.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities
• Paid training and development

工作職責：

•⁠ ⁠追蹤並檢查所有交貨訂單是否與採購訂單一致。

•⁠ ⁠更新並輸入單一項目金額。

•⁠ ⁠經供應商驗證的帳目報表並轉發給會計部門進行更新和記錄。

•⁠ ⁠協助QS 進行招標。

•⁠ ⁠協助準備現場報告。

•⁠ ⁠負責操作文件和要求。

•⁠ ⁠負責行政工作。

•⁠ ⁠負責維護品質記錄。

•⁠ ⁠負責採購職能。

•⁠ ⁠與現場團隊協調，檢查材料的交付和狀況，以確保收到的材料數量正確且狀況良好。準備校準系統和物料交付報告等操作文件，以確保現場團隊對供應物料的記錄和監控在數量和協調方面準確。

配合會計部門檢查供應商的付款狀態（備註：部分供應商付款方式為貨到付款）。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

管理員負責協助規劃和執行所有與員工敬業度相關的計劃/舉措，負責辦公室行政服務和對所有馬來西亞員工的支持，

核心職責包括（但不限於）：

• 支持並為公司/集團的整體策略做出貢獻
• 遵守公司/集團的工作規章制度
• 積極推廣公司/集團的政策和程序
• 確保遵守及時報告要求。
• 應用公司現行的營運程序，並就如何根據集團的指導方針和地方政府合規要求改進、合理化或簡化這些程序提出意見和建議。

員工敬業度

• 識別並實施改善整體員工體驗和提高敬業度的機會。
• 制定並執行促進員工認可、健康和工作與生活平衡的計劃。
• 充當員工和管理階層之間的橋樑，確保有效溝通和解決問題。
• 組織加強員工關係和士氣的活動。
• 隨時了解與員工敬業度相關的行業趨勢和最佳實踐，並實施相關策略。

招募及培訓協調員

• 執行整個招募流程的入職前生命週期，包括從各種平台和管道（即，研究和尋找候選人）。市場測繪、候選人推薦和網路。
• 協調面談、促進、敲定協議並進行新入職培訓。
• 根據需要使用各種採購技術來獲得充足的合格候選人。
• 建立和維護內部人才管道，以支援當前和未來的業務需求。
• 與招募經理合作處理所有招募事宜
• 產生招募指標和活動報告。
• 組織、促進、更新和追蹤培訓記錄和員工發展。
• 協助維護 ISO 文件。

總務支持

• 在接待處接待所有訪客。
• 以專業的方式處理所有傳入的傳真、電子郵件和電話，並每天進行重新導向。
• 安排郵政和快遞服務 - 每天接收和發送郵件並重新定向。
• 辦公室維護、茶點/食品儲藏室補充安排
• 辦公室印刷及文具補充安排
• 公司汽車（如果適用）- 路稅和保險續訂
• 協調公司活動的物流、交通、飯店、餐飲安排
• 維護緊急聯絡人名單（地方當局、醫院、警察局等）
• 員工費用報銷核實遵循公司的費用政策。
• 協調和維護電信公司的資料庫、員工的保險和醫療費用記錄。
• 透過電子帳單帳戶註冊及時取得公用事業帳單（水、電、電話）

津貼和福利

• 醫療保險
• 事假
• 開放文化

職位說明 ： -

• 處理租戶詢問、協調維修和保養
• 收取租金
• 確保財產符合所有法規。
• 處理財務任務、預算、簿記和管理費用。

*強大的組織、溝通、解決問題的能力是不可或缺的。

• 管理租賃協議。
• 與承包商協調。
• 進行財產檢查。
• 解決出現的任何問題或爭議。

津貼和福利

• 年假
• 病假
• 醫療卡
• 個人發展機會

• Position: Warehouse Administrator.
• Salary: RM 2000-3000.
• Job location: Westport CFS-2, Pulau Indah;North Port, Port Kelang, Selangor.

The hiring company

This is a integrated transport and logistics company, providing international freight forwarding and logistics services across Asia, Australia and Europe/America continents. Currently they have several job openings in the operations works at their warehouse facilities at the North Port and West Port in Port Klang area. They are looking for experienced warehouse workers to undertake the warehouse operations functions at their Container Terminal at North Port (NDSB) and West Port in Port Klang.

The vacancies are permanent positions and form part of the warehouse operations team to manage the cargo/shipments that have have been imported or to be exported.

About the job

This role/job will be warehouse based and therefore not in a conventional office environment. This is a full-time permanent position and the role is primarily to help facilitate the smooth running of the warehouse operations activities.

The general duties will involve the following role:

*Perform cargo loading and unloading.

*To perform physical counts, tally and surface inspection of cargo upon receiving/delivery.

*To store cargoes in proper location assigned within the warehouse.

*To perform cargo issuance.

*Picking, packing and dispatch of cargo according to ownership and destinations.

Requirements

*Malaysians in age group 23-38.

*Punctual with positive work ethic.

*Physically fit with ability to lift and carry.

*Minimum qualification: SPM or Diploma in Supply Chain/Logistics Management or Business.

*Forklift license will be ideal, useful and beneficial.

*The ideal candidate for this role will be someone well organized with 2-3 years experience in warehouse operations, picking and packing ,customer services or similar environment preferred, and have the ability to communicate effectively with the team and customers.

*2-3 years of previous warehouse operations, especially in 3PL facility has a huge advantage and will be highly regarded.

*Hands on and hardworking with knowledge of both warehouse and logistics practices.

*Proficient with ability to communicate in Bahasa Malaysia and English.

Candidates who wish to be considered for this role must be willing to be based within warehouse environment and have own means of transport to be accessible to North Port/West Port area.

APPLICATION TO THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my 

NOTE: Applicants for this job are encouraged to submit resume in Word format stating the following information:

*Personal bio-data (Gender/Sex & Age,Marital status,residential address).

*Valid contactable telephone number.

*Salary; current/last drawn.

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位：倉庫管理員。
• 薪資：RM2000-3000。
• 工作地點：西港CFS-2，英達島；北港，巴生港，雪蘭莪。

招募公司

這是一家綜合運輸和物流公司，提供橫跨亞洲、澳洲和歐洲/美洲大陸的國際貨運代理和物流服務。目前，他們在巴生港地區北港和西港的倉庫設施的營運工作中有多個職位空缺。他們正在尋找經驗豐富的倉庫工人來承擔北港貨櫃碼頭（NDSB）和巴生港西港的倉庫營運職能。

這些空缺職位是永久性職位，是倉庫營運團隊的一部分，負責管理已進口或待出口的貨物/貨物。

關於工作

該角色/工作將基於倉庫，因此不在傳統的辦公環境中。這是一個全職永久職位，其作用主要是幫助促進倉庫營運活動的順利進行。

一般職責將涉及以下角色：

*執行貨物裝卸。

*在接收/交貨時對貨物進行實體清點、理貨和表面檢查。

*將貨物存放在倉庫內指定的適當位置。

*執行貨物簽發。

*根據所有權和目的地分類、包裝和發送貨物。

要求

*23-38 歲年齡層的馬來西亞人。

*準時，具有積極的職業道德。

*身體健康，能夠舉起和搬運。

*最低資格：SPM 或供應鏈/物流管理或商業文憑。

*叉車許可證將是理想的、有用的和有益的。

*此職位的理想人選是組織良好，具有 2-3 年倉庫營運、揀選和包裝、客戶服務或類似環境經驗的人員優先，並有能力與團隊和客戶進行有效溝通。

* 2-3年的倉庫營運經驗，尤其是3PL設施具有巨大優勢，將受到高度重視。

*動手能力強，工作勤奮，了解倉庫和物流實務。

*精通馬來語和英語溝通。

希望擔任此職位的候選人必須願意在倉庫環境內工作，並擁有自己的交通工具以方便前往北港/西港區域。

對該職位的申請

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

附註：鼓勵該職位的申請人提交 Word 格式的履歷，並註明以下資訊：

*個人生物資料（性別/性別和年齡、婚姻狀況、居住地址）。

*有效的聯絡電話號碼。

*薪水;當前/最後繪製。

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

Job Brief:

The role is responsible for keeping a record of the progress of project activities and project deliverables, including a project risk register, and creating standardization of methods used by Project Leads across the organization to ensure progress, adequate change management, and quality outcomes throughout the project cycle. The role will proactively obtain updates from Project Leads and Business Analysts and present the data via a Project Dashboard and other means of the update to allow the Project Manager to keep track of project activities' status across the organization and vendor parties.

Job Responsibilities:

• Support the Project Manager to drive all planned activities forward from planning to implementation.
• Assist the Project Manager to compile and analyze information for project deliverables.
• Highlight potential bottlenecks when getting updates from Project Leads across multiple functions, including technology, to positively influence the efficiency and cost-effectiveness of the project.
• Track dependencies on the project critical path and ensure all identified risks are recorded, discussed at the appropriate project forum, and mitigating actions are agreed upon with deadlines.
• Track the resolution of the Project Risk register and escalate to Project Manager any concerns or delays to ensure risk-mitigating actions are timely.
• Escalate any anticipated project risks promptly for Project Manager to mitigate potential risks
• Record and track change management conversations and activities to enable a continuous feedback loop for improvement on effectiveness.
• Collation of project financial information for both internal and customer reports
• Monitor and track the time spent by project resources and publish the utilization periodically 
• Track the invoices from vendors and process the payments accordingly
• Maintain the project budget, update the actual spend and publish the budget vs actuals periodically 
• Establish measurements for operational improvements and to ensure accurate assessment of what is deemed sufficient progress.

Job Requirements:

• Bachelor’s degree, preferably in Information Technology (IT) / Business Studies, / Insurance.
• Knowledge of the general insurance industry is preferable.
• Minimum of 2 to 5 years of relevant experience in a project coordinator role.
• Highly organized and dynamic individual with strong analytical skills.
• General understanding of the general insurance business.
• Possess the ability to act effectively at various levels of detail
• Work constructively with Project Leads to facilitate data collection and progress update
• Effective communication and interpersonal skills.
• Fluency in verbal and written English.
• Good knowledge of MS Office suite (Excel, PowerPoint, Word)

Job Description

• Ensure the smooth operation and maintenance of IT and data center facilities to support organizational needs.
• Install, configure, and continuously monitor IT systems to maintain optimal performance and security.
• Oversee data storage solutions, ensuring data integrity, availability, and efficient utilization of storage resources.
• Conduct regular data backups and manage restoration processes to safeguard against data loss.
• Enhance system security by applying necessary updates, patches, and configuration adjustments.
• Optimize system settings and resources to ensure applications run efficiently and reliably.
• Manage user identities, authentication credentials, and firewall settings to maintain secure access control.
• Be available on a rotating schedule to provide around-the-clock support and address critical issues as they arise.
• Maintain and support servers and applications to ensure they function correctly and meet user needs.

Job Requirement:

• Candidate should possess a Bachelor Degree or equivalent in Computer Science / Information Technology
• Fresh graduates are encouraged to apply
• Good communication skills in English, Malay, Chinese language for both spoken and written

The Role 

As a Junior HR Administrator, you will be essential in supporting the HR department in its daily operations. This position is perfect for individuals looking to expand their knowledge and skills within human resources, contributing to a positive workplace culture and supporting the overall HR function

Key Responsibilities: 

• Maintain and update employee records and HR databases with a high degree of accuracy. 

• Assist with Recruitment activities including organizing interviews, performing reference checks, and similar tasks. 

• Support with pre-onboarding and onboarding processes for new hires, ensuring they have the necessary resources and information. 

• Respond to employee inquiries regarding HR policies and procedures, providing support and guidance. 

• Prepare necessary paperwork for HR projects and initiatives, including training and development plans. 

• Assist in organizing employee engagement activities, office administration activities and maintenance, office meals and events to foster a positive work environment. 

• Support with Expats' Visa applications and renewal process and procedures. 

• Any other relevant ad-hoc administration task as assigned. 

• A Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. 

• Minimum experience of 2 years in an administrative role, preferably in HR. 

• Strong organizational skills and attention to detail. 

• Excellent verbal and written communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software is an advantage. 

• A positive attitude and eagerness to learn. 

• Ability to work effectively in a team-oriented environment. 

• Confidentiality and professionalism at all times. 

• Competitive salary package & performance bonus
• Gym subsidies 
• Casual dress code 

• Flexible working arrangements  (including work from home and remote) 
• Generous number of Annual Leaves
• Extensive medical coverage (including dental & optical)
• Delicious office snacks 
• Guidance and mentoring from leaders within the business 
• Dynamic, positive work environment 
• Fantastic team culture