Total 20 Junior Executive administrative clerical job vacancies in Malaysia

Duties & Responsibilities:-

• Strategically manage warehouse in compliance with company’s policies and vision.
• Ensure efficiency targets are achieved and all warehouse processes are running smoothly and promptly.
• Ensure that products are received in good condition and accurate quantity.
• Liaise with supplier to repair, replace or return goods of inferior condition.
• Oversee receiving, warehousing, distribution and maintenance operations.
• Setup layout and ensure efficient space utilization.
• Initiate, coordinate and enforce optimal operational policies and procedures.
• Adhere to all warehousing, handling and shipping legislation requirements.
• Maintain standards of health and safety, hygiene and security.
• Manage stock control and reconcile with data storage system.
• Recruit, select, orient, coach and motivate employees.
• Produce reports and statistics regularly (IN/OUT status report, dead stock report etc).
• Attend and chair meetings as and when required.
• Update colleagues / subordinates on business performance, new initiatives and other pertinent issues.
• Manage, train and supervise subordinates.
• To carry out ad-hoc duties assigned by the Management/Superior from time to time.

Requirements:-

• Degree in Logistics, Supply Chain, Business or similar field.
• Pleasant personality, good communication and interpersonal skills.
• Possess leadership quality.
• Strong analytical skill.
• Able to articulate and possess effective presentation skills.
• Committed and result driven.
• Good sense of urgency and able to work under pressure.
• With strong self-initiative and creative.
• Able to work from 9:30 a.m. to 6:30 p.m.,
• Off day: One day per week.
• Must be able to work during Saturday and Sunday.

Perks & Benefits

• Medical, Dental & Optical Benefits
• Insurance
• EPF, SOCSO, EIS
• Annual Leave
• Staff Purchase
• Interest Clubs
• Personal development opportunities

We regret only shortlisted candidates will be notified.

Job Description

• Receiving visitors and guests by greeting, welcoming, directing them appropriately.
• Answering and transferring calls to respective department/staff if necessary.
• Perform administrative and clerical tasks such as document preparation, handling incoming and outgoing correspondence.
• Maintaining office/pantry’s supplies/inventory and restock in advance.
• Liaise with suppliers/vendors and building management for any related issues.
• Maintaining office cleanliness, tidiness and safety precautions are in order.
• Manage schedule and tidiness of meeting room.
• Handling corporate meals such as contact suppliers, ordering, receiving and etc.
• Ad-hoc task assigned by superior.

Requirement:

• At least with diploma certification.
• Fresh graduates are welcome.
• Proficiency in MS Office (Excel, Word, and PowerPoint, in particular).
• Observant and alert to detail.
• Proficiency in English, Mandarin, and Bahasa Malaysia with listening, speaking, reading, and writing.
• Preferred applicant who can communicate in Mandarin to effectively communicate with Mandarin-speaking clients.

Job Info:

• Position is available at Federal Territory of Kuala Lumpur (Menara Perak).
• Operation hours from Monday to Friday, 8 am to 5 pm.
• We offer attractive benefit perks to the successful candidates.

Details of Benefits:

Health Insurance - All confirmed employees are covered under the Company’s Medical and Life Benefits. The coverages are based on the number of years of service in the Company.

Dental Insurance - All confirmed employees are covered under the Company’s Group Dental Benefits. The coverages are based on the number of years of service in the Company.

Corporate Meals - The Company will provide daily free breakfast and luncheon for all its employees.

Corporate Events - The Company will host periodic gatherings and team-building events in appreciation of employees’ team effort.

Corporate Training - All confirmed employees will get the opportunity to attend corporate training to enhance their skills set and ensure their professional development.

Health Screening - All confirmed employees who have served the Company for a period are covered under the Company’s Health Screening Corporate Packages annually as a preventive health measure.

Vision Benefit - All confirmed employees who have served the Company for a period are covered under the Company’s Vision Benefits – Prescription Eyeglasses packages.

Culture and Values:

Company's Employee Value Proposition

We foster an environment that promotes teamwork and collaboration to enhance our client experience in providing them the best investment insurance solutions.

We Value Collaboration

Promoting teamwork, open communication and cooperation across the organization.

We Value Customer Service Focus

Prioritizing the needs of clients and striving to exceed their expectations.

Why join us?

We are Global operations company and support world-class customer services.

We value our People, and open for diversity and equal employment opportunities.

Do come and join us!

Perks & Benefits

• Regular team activities
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Dental insurance
• Vision insurance
• Paid training and development

We are an established corporate secretarial firm in Bukit Damansara, Kuala Lumpur that

specializes in providing full range of company secretarial services. We are rapidly expanding

and urgently looking for motivated and dedicated candidates to join our firm as permanent

employees.

Requirements :

 Minimum Diploma qualification

 At least 1-2 years working experience;

 Able to communicate in English and Bahasa Malaysia;

 Computer literate;

 Good personality, diligent, responsible, eager to learn and able to follow orders.

Responsibilities :

 Handle and coordinate on incoming and outgoing documents

 Answering phone calls and taking messages

 Provide administrative support around office as needed

 Assist with preparation of documents and filing.

Interested candidates are invited to email your resume with contact information and

expected salary to siew@akalcorporate.com

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities

YL Music Studio is a vibrant and growing music school dedicated to nurturing young talents. We are looking for a proactive and organized Administrative Assistant to join our team and help ensure smooth day-to-day operations. If you’re detail-oriented and have a knack for organization, we’d love to hear from you! Bonus points if you have experience with basic accounting tasks.  

Responsibilities

- Manage scheduling, correspondence, and student enrollment records.  

- Handle inquiries from parents and students professionally.  

- Organize and maintain office files and documents.  

- Assist with event planning, such as recitals or music camps.  

- Coordinate with teachers and students on lesson schedules.  

- Perform basic accounting tasks such as managing invoices, tuition fee tracking, and expense recording (if applicable).  

- Perform other administrative tasks as needed.  

Requirements

- Proven experience in an administrative or customer service role.  

- Strong organizational and multitasking skills.  

- Proficiency in Microsoft Office (Word, Excel) and basic online tools.  

- Excellent communication and interpersonal skills.  

- Fluent in English and Mandarin.  

- Knowledge of music education (preferred but not mandatory).  

- Bonus: Experience with basic accounting or bookkeeping tasks.  

What We Offer

- A friendly and supportive working environment.  

- Opportunity to work in a creative, music-centered atmosphere.  

- Professional growth and development opportunities.  

Job Description

• To maintain company data center, ensuring proper maintenance of records, documentation and filing in a timely manner
• To liaise with government agencies, including applying and timely renewal for business licenses, trademarks, utilities and permits
• To assist with tenancy agreements, including timely renewal of tenancy and coordinating lease matters
• To assist with insurance purchases, including timely renewal of policy and preparation of claims if any
• To provide general administrative support, including coordinating meetings and appointments, managing office and pantry supplies, arranging travel plans
• To communicate with internal and external parties at all levels on matters related to administrative activities
• To undertake special assignments, ad-hoc functions and related duties assigned by the management

Requirements:

• Candidate must possess at least a Diploma/Bachelor’s Degree, preferably a minimum of 2 years (s) of working experience in Business Administration
• Able to work under minimum supervision and committed to a strong sense of urgency
• Must maintain strict confidentiality in performing duties, honest and trustworthy
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• Must be flexible, highly organized and have a proven ability to juggle multiple competing tasks and demands
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients
• Excellent verbal and written communication skills in English, Bahasa Malaysia and Mandarin
• Excellent computer literate

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Paid training and development
• Remote work flexibility

職責與責任：-

• 根據公司的政策和願景對倉庫進行策略管理。
• 確保實現效率目標，所有倉庫流程順利、及時地運作。
• 確保收到的產品狀況良好且數量準確。
• 與供應商聯絡以維修、更換或退回劣質商品。
• 監督接收、倉儲、配送和維護操作。
• 設定佈局並確保有效的空間利用。
• 發起、協調和執行最佳營運政策和程序。
• 遵守所有倉儲、裝卸和運輸立法要求。
• 維持健康和安全、衛生和安保標準。
• 管理庫存控制並與資料儲存系統協調。
• 招募、選擇、指導、指導和激勵員工。
• 定期產生報表和統計資料（進/出狀態報表、滯銷庫存報表等）。
• 根據需要出席並主持會議。
• 向同事/下屬通報業務績效、新措施和其他相關問題的最新情況。
• 管理、訓練和監督下屬。
• 執行管理階層/上級不時指派的臨時職責。

要求：-

• 物流、供應鏈、商業或類似領域的學位。
• 個性開朗，良好的溝通和人際交往能力。
• 具備領導素質。
• 較強的分析能力。
• 能夠清晰表達並擁有有效的演講技巧。
• 致力於並以結果為導向。
• 良好的緊迫感，能夠承受工作壓力。
• 具有較強的主動性和創造性。
• 工作時間為上午 9:30 至下午 6:30，
• 休息日：每週休息一天。
• 必須能夠在周六和周日工作。

津貼和福利

• 醫療、牙科和光學福利
• 保險
• EPF、SOCSO、EIS
• 年假
• 員工採購
• 興趣俱樂部
• 個人發展機會

我們遺憾的是，只有入圍候選人才會收到通知。

職位描述

• 透過問候、歡迎、適當引導來接待訪客和客人。
• 如有需要，接聽電話並將其轉接到相應部門/員工。
• 執行行政和文書任務，例如文件準備、處理傳入和傳出的信件。
• 維護辦公室/食品儲藏室的用品/庫存並提前補充庫存。
• 就任何相關問題與供應商/供應商和建築管理人員聯絡。
• 保持辦公室清潔、整潔，並做好安全預防措施。
• 管理會議室的日程安排和整潔。
• 處理公司餐食如聯絡供應商、訂購、收貨等。
• 上級臨時指派的任務。

要求：

• 至少有文憑認證。
• 歡迎應屆畢業生。
• 熟練使用 MS Office（尤其是 Excel、Word 和 PowerPoint）。
• 善於觀察，對細節保持警覺。
• 精通英語、國語和馬來語，具備聽、說、讀、寫能力。
• 能用國語溝通的優先申請人，以便與國語客戶有效溝通。

職位資訊：

• 職缺地點為吉隆坡聯邦直轄區（Menara Perak）。
• 營業時間為週一至週五，上午 8 點至下午 5 點。
• 我們為成功的候選人提供有吸引力的福利待遇。

福利詳情：

健康保險- 所有確認的員工均享有公司的醫療和人壽福利。保險範圍是基於在公司的服務年資。

牙科保險- 所有已確認的員工均享有公司的團體牙科福利。保險範圍是基於在公司的服務年資。

公司餐- 公司將為所有員工提供每日免費早餐和午餐。

公司活動－公司將定期舉辦聚會和團隊建立活動，以表彰員工的團隊努力。

企業培訓－所有確認的員工將有機會參加企業培訓，以提高他們的技能並確保他們的專業發展。

健康檢查- 所有已在公司服務一段時間的已確認員工每年都會參加公司的健康檢查企業套餐，作為預防性健康措施。

視力福利- 所有已為公司服務一段時間的確認員工均享受公司視力福利 - 處方眼鏡套餐。

文化與價值觀：

公司的員工價值主張

我們創造一個促進團隊合作和協作的環境，以增強客戶體驗，為他們提供最佳的投資保險解決方案。

我們重視合作

促進整個組織的團隊合作、開放的溝通與合作。

我們重視客戶服務

優先考慮客戶的需求並努力超越他們的期望。

為什麼加入我們？

我們是一家全球營運公司，支援世界級的客戶服務。

我們重視我們的員工，並對多元化和平等的就業機會持開放態度。

快來加入我們吧！

津貼和福利

• 定期團隊活動
• 醫療保險
• 事假
• 開放文化
• 個人發展機會
• 牙科保險
• 視力保險
• 有薪培訓和發展

JOB DESCRIPTION

To efficiently manage sourcing and procurement activities, oversee purchase requisitions and order management within SAP systems, ensure accurate documentation and reporting, provide administrative support, and maintain effective communication with suppliers and stakeholders to meet organizational goals and excellence.

Job Responsibilities

• Sourcing & Procurement:
  1. Source materials, parts, and supplies from approved vendors and suppliers, ensuring cost-effectiveness and timely delivery.
  2. Maintain a list of qualified suppliers and negotiate with them to obtain favorable terms and prices.
  3. Communicate with vendors to obtain quotes, negotiate prices, and ensure compliance with purchasing requirements.
  4. Monitor inventory levels and coordinate with internal teams to identify material needs and prevent shortages.

• Purchase Requisition and Order Management (SAP):
  1. Generate and process purchase requisition (PRs) in SAP, ensuring accuracy in terms of quantities, pricing, and delivery dates.
  2. Track purchase orders through SAP to ensure timely delivery and receipt of materials and parts.
  3. Update and maintain records of purchase orders, including order status and delivery updates.
  4. Resolve discrepancies in orders or invoices in collaboration with vendors, internal teams, and finance.

• Documentation & Reporting:
  1. Maintain accurate and up-to-date procurement and sourcing records within SAP, ensuring compliance with company policies and procedures.
  2. Assist in the preparation of procurement reports, including cost analyses, order tracking, and supplier performance metrics.
  3. Prepare requisitions, purchase orders, and other necessary documents for approval.

• Administrative Support:
  1. Provide general administrative support to Engineering and Maintenance, as well as Quality Control Development, including filing, document preparation, and data entry.
  2. Coordinate with internal departments to support various sourcing and procurement needs.
  3. Assist in maintaining the supplier database and relevant contract documentation.

• Supplier & Stakeholder Communication:
  1. Act as a liaison between the departments, ensuring smooth communication and resolving any issues related to sourcing or procurement.
  2. Provide timely updates on order statuses and delivery timelines to relevant stakeholders.

Qualification

• • Diploma or Degree (or equivalent experience)
  • Minimum 1 year experience working with SAP B1 or similar procurement systems
  • Strong organizational skills with the ability to manage multiple tasks and deadlines.
  • Excellent communication skills, both verbal and written.
  • Basic knowledge of procurement processes, sourcing, and inventory management.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team in a fast-paced environment.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities
• Paid training and development

Responsibilities of Administrative Executive at Qew Technologies (M) Sdn Bhd

1. 1. System and License Management
   • Manage MOF, CIDB, and Eperolehan systems.
   • Monitor and renew business licenses, MOF, and CIDB.
   1. Financial Management
   • Prepare and distribute invoices to clients.
   • Monitor payments and manage financial records.
   1. Office Cleanliness
   • Ensure the office environment is always clean.
   • Supervise cleaning staff and maintain cleaning supplies.
   1. Attendance Monitoring
   • Utilize electronic systems to record staff working hours.
   • Prepare attendance reports and monitor leave and absenteeism.
   1. General Administrative Duties
   • Manage company files and documents.
   • Assist in preparing monthly reports and ensure compliance with company policies.
   1. Project Document Management
   • Document Storage and Organization: Collect and organize project documents such as offer letters, contracts, and progress reports.
   • Document Processing Monitoring: Ensure documents are submitted, signed, and approved on time.
   • Compliance with Standards and Regulations: Ensure documents adhere to company guidelines and regulatory requirements.
   • Document Reporting: Provide periodic reports on the status and progress of project documents.
   • Stakeholder Communication: Liaise with clients, contractors, and internal departments to ensure documents are complete and accurate.
   1. Utility Payment Management
   • Monitor and Process Utility Bills: Manage timely payment of utility bills such as electricity, water, internet, and phone.
   • Record and Maintain Payment Receipts: Keep records of utility payments for reference and audit purposes.
   • Utility Reports Preparation: Prepare reports on utility usage and expenses for cost management.
   1. Other Assigned Tasks
   • Perform additional tasks and responsibilities as directed by management to support business operations.

These responsibilities ensure the smooth operation of administrative functions, regulatory compliance, and efficient support for the company’s overall performance.

Responsibilities of Administrative Executive at Qew Technologies (M) Sdn Bhd

1. 1. System and License Management
   • Manage MOF, CIDB, and Eperolehan systems.
   • Monitor and renew business licenses, MOF, and CIDB.
   1. Financial Management
   • Prepare and distribute invoices to clients.
   • Monitor payments and manage financial records.
   1. Office Cleanliness
   • Ensure the office environment is always clean.
   • Supervise cleaning staff and maintain cleaning supplies.
   1. Attendance Monitoring
   • Utilize electronic systems to record staff working hours.
   • Prepare attendance reports and monitor leave and absenteeism.
   1. General Administrative Duties
   • Manage company files and documents.
   • Assist in preparing monthly reports and ensure compliance with company policies.
   1. Project Document Management
   • Document Storage and Organization: Collect and organize project documents such as offer letters, contracts, and progress reports.
   • Document Processing Monitoring: Ensure documents are submitted, signed, and approved on time.
   • Compliance with Standards and Regulations: Ensure documents adhere to company guidelines and regulatory requirements.
   • Document Reporting: Provide periodic reports on the status and progress of project documents.
   • Stakeholder Communication: Liaise with clients, contractors, and internal departments to ensure documents are complete and accurate.
   1. Utility Payment Management
   • Monitor and Process Utility Bills: Manage timely payment of utility bills such as electricity, water, internet, and phone.
   • Record and Maintain Payment Receipts: Keep records of utility payments for reference and audit purposes.
   • Utility Reports Preparation: Prepare reports on utility usage and expenses for cost management.
   1. Other Assigned Tasks
   • Perform additional tasks and responsibilities as directed by management to support business operations.

These responsibilities ensure the smooth operation of administrative functions, regulatory compliance, and efficient support for the company’s overall performance.

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

職位描述

有效率地管理尋源和採購活動，監督 SAP 系統內的採購申請和訂單管理，確保準確的文件和報告，提供行政支持，並與供應商和利益相關者保持有效溝通，以實現組織目標和卓越表現。

崗位職責

• 尋源與採購：
  1. 從經批准的供應商採購材料、零件和用品，確保成本效益和及時交付。
  2. 維護合格供應商名單並與他們談判以獲得優惠的條款和價格。
  3. 與供應商溝通以獲得報價、協商價格並確保符合採購要求。
  4. 監控庫存水準並與內部團隊協調以確定材料需求並防止短缺。

• 採購申請和訂單管理 (SAP)：
  1. 在 SAP 中產生並處理採購申請 (PR)，確保數量、定價和交貨日期的準確性。
  2. 透過 SAP 追蹤採購訂單，確保及時交付和接收材料和零件。
  3. 更新和維護採購訂單記錄，包括訂單狀態和交貨更新。
  4. 與供應商、內部團隊和財務部門合作解決訂單或發票中的差異。

• 文件和報告：
  1. 在 SAP 內維護準確且最新的採購記錄，確保遵守公司政策和程序。
  2. 協助準備採購報告，包括成本分析、訂單追蹤和供應商績效指標。
  3. 準備申請、採購訂單和其他必要的文件以供批准。

• 行政支援：
  1. 為工程和維護以及品質控制開發提供一般行政支持，包括歸檔、文件準備和資料輸入。
  2. 與內部部門協調，支援各種採購需求。
  3. 協助維護供應商資料庫和相關合約文件。

• 供應商和利害關係人溝通：
  1. 作為部門之間的聯絡人，確保溝通順暢並解決與採購相關的任何問題。
  2. 向相關利害關係人及時提供訂單狀態和交付時間表的最新資訊。

資質

• • 文憑或學位（或同等經驗）
  • 至少 1 年使用 SAP B1 或類似採購系統的經驗
  • 強大的組織能力，能夠管理多項任務和期限。
  • 優秀的口頭和書面溝通能力。
  • 採購流程、採購和庫存管理的基本知識。
  • 熟練使用 Microsoft Office 套件（Excel、Word、Outlook）。
  • 注重細節和解決問題的能力。
  • 能夠在快節奏的環境中獨立工作並作為團隊的一部分。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 中心位置
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 開放文化
• 個人發展機會
• 有薪培訓和發展

職位描述

• 維護公司資料中心，確保及時正確維護記錄、文件和歸檔
• 與政府機關聯絡，包括申請並及時更新營業執照、商標、公用事業和許可證
• 協助簽訂租賃協議，包括及時續約及協調租賃事宜
• 協助購買保險，包括及時續保和準備索賠（如有）
• 提供一般行政支持，包括協調會議和約會、管理辦公室和食品儲藏室用品、安排旅行計劃
• 與內部及外部各級各方就行政活動相關事宜進行溝通
• 承擔管理階層指定的特殊任務、臨時職能及相關職責

要求：

• 候選人必須至少擁有文憑/學士學位，最好至少擁有 2 年工商管理工作經驗
• 能夠在最低限度的監督下工作並具有強烈的緊迫感
• 履行職責必須嚴格保密，誠實守信
• 對細節的高度關注，能夠維持高水準的準確性
• 必須靈活、組織嚴密，並具備處理多項競爭任務和需求的能力
• 我們正在尋找精通普通話的候選人，以便與講普通話的客戶進行有效溝通
• 優秀的英語、馬來語和華語口頭和書面溝通能力
• 優秀的電腦知識

津貼和福利

• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 有薪培訓和發展
• 遠距工作彈性

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Qew Technologies (M) Sdn Bhd 行政主管的職責

1. 1. 系統和許可證管理
   • 管理 MOF、CIDB 和 Eperolehan 系統。
   • 監控和更新營業執照、MOF 和 CIDB。
   1. 財務管理
   • 準備發票並分發給客戶。
   • 監控付款並管理財務記錄。
   1. 辦公室清潔
   • 確保辦公環境始終清潔。
   • 監督清潔人員並維護清潔用品。
   1. 考勤監控
   • 利用電子系統記錄員工的工作時間。
   • 準備出勤報告並監控休假和缺勤情況。
   1. 一般行政職責
   • 管理公司檔案和文件。
   • 協助準備月度報告並確保遵守公司政策。
   1. 專案文件管理
   • 文件儲存和組織：收集和組織專案文件，例如錄取通知書、合約和進度報告。
   • 文件處理監控：確保文件按時提交、簽署和批准。
   • 遵守標準和法規：確保文件符合公司指南和法規要求。
   • 文件報告：定期報告專案文件的狀態和進度。
   • 利害關係人溝通：與客戶、承包商和內部部門聯絡，確保文件完整、準確。
   1. 公用事業支付管理
   • 監控和處理水電費帳單：管理水電費、網路費和電話費等水電費的及時支付。
   • 記錄和維護付款收據：保留公用事業付款記錄以供參考和審計目的。
   • 公用事業報告準備：準備有關公用事業使用情況和成本管理費用的報告。
   1. 其他分配的任務
   • 依照管理層的指示執行其他任務和職責以支援業務運作。

這些職責確保行政職能的順利運作、合規性以及對公司整體績效的有效支持。

Qew Technologies (M) Sdn Bhd 行政主管的職責

1. 1. 系統和許可證管理
   • 管理 MOF、CIDB 和 Eperolehan 系統。
   • 監控和更新營業執照、MOF 和 CIDB。
   1. 財務管理
   • 準備發票並分發給客戶。
   • 監控付款並管理財務記錄。
   1. 辦公室清潔
   • 確保辦公環境始終清潔。
   • 監督清潔人員並維護清潔用品。
   1. 考勤監控
   • 利用電子系統記錄員工的工作時間。
   • 準備出勤報告並監控休假和缺勤情況。
   1. 一般行政職責
   • 管理公司檔案和文件。
   • 協助準備月度報告並確保遵守公司政策。
   1. 專案文件管理
   • 文件儲存和組織：收集和組織專案文件，例如錄取通知書、合約和進度報告。
   • 文件處理監控：確保文件按時提交、簽署和批准。
   • 遵守標準和法規：確保文件符合公司指南和法規要求。
   • 文件報告：定期報告專案文件的狀態和進度。
   • 利害關係人溝通：與客戶、承包商和內部部門聯絡，確保文件完整、準確。
   1. 公用事業支付管理
   • 監控和處理水電費帳單：管理水電費、網路費和電話費等水電費的及時支付。
   • 記錄和維護付款收據：保留公用事業付款記錄以供參考和審計目的。
   • 公用事業報告準備：準備有關公用事業使用情況和成本管理費用的報告。
   1. 其他分配的任務
   • 按照管理層的指示執行額外的任務和職責以支援業務運作。

這些職責確保行政職能的順利運作、合規性以及對公司整體績效的有效支持。

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 維護聯絡人清單。
• 預訂旅行安排。
• 提交並核對費用報告。
• 為訪客提供一般支援。
• 充當內部和外部客戶的聯絡點。
• 與行政和高級行政助理聯絡，處理高級經理的請求和詢問。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。
• 至少擁有工商管理或相關領域的文憑；行政助理或秘書的額外資格將是一個優勢。

津貼和福利

• 員工股權
• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 事假
• 開放文化
• 個人發展機會

YL音樂工作室是一所充滿活力且不斷發展的音樂學校，致力於培養年輕人才。我們正在尋找一位積極主動、有組織性的行政助理加入我們的團隊，以幫助確保日常營運的順利進行。如果您注重細節並具有組織能力，我們很樂意聽取您的意見！如果您有基本會計任務的經驗，則會加分。

職責

- 管理日程安排、通訊和學生註冊記錄。

- 專業處理家長和學生的詢問。

- 組織和維護辦公室文件和文件。

- 協助活動規劃，例如獨奏會或音樂營。

- 與老師和學生協調課程安排。

- 執行基本的會計任務，例如管理發票、學費追蹤和費用記錄（如果適用）。

- 根據需要執行其他管理任務。

要求

- 擁有豐富的行政或客戶服務經驗。

- 較強的組織能力及多工處理能力。

- 熟練使用Microsoft Office（Word、Excel）和基本線上工具。

- 優秀的溝通和人際交往能力。

- 流利的英語和普通話。

- 音樂教育知識（優先但非強迫）。

- 獎勵：具有基本會計或簿記任務的經驗。

我們提供什麼

- 友善和支持的工作環境。

- 有機會在創意、以音樂為中心的氛圍中工作。

- 職涯成長與發展機會。

職位描述

• 視需要提供經理和其他部門日常行政支援。

• 協助安排會議、現場考察以及協調專案管理團隊的任命。

• 追蹤專案時間表並確保及時提交所需的文件和報告。

• 與內部團隊和分包商協調，以促進無縫的專案工作流程。

• 確保準確記錄法律和法規合規性，包括建築許可和

安全規定。

• 協助維持對產業法規的遵守，包括安全標準、環境標準

要求和勞動法。

• 協助管理安全文件、事故報告，並確保所有員工均獲得最新的所需認證。

• 確保重要專案文件的正確歸檔和輕鬆檢索，無論是實體文件或

電子格式。

• 與專案經理、工程師和外部供應商聯絡，協調和編譯必要的內容

正在進行的專案的文檔。

任職資格

• 候選人必須至少擁有商業研究/行政/管理、秘書或同等學歷的文憑。
• 至少具有 1 年管理階層的相關工作經驗，最好在建築或其相關行業。
• 精通 MS Office 和 MS Excel。
• 良好的人際溝通能力，能夠與專案團隊進行有效的溝通與協調。
• 良好的工作態度
• 能夠用國語和英語交談。
• 歡迎應屆畢業生申請。

職責：

• 維護準確且最新的財務記錄。
• 處理發票、付款和收據。
• 核對銀行對帳單和財務交易。
• 開發和維護歸檔系統。
• 訂購辦公用品並研究新交易和供應商。

要求：

• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。

津貼和福利

• 休閒著裝要求
• 醫療保險
• 開放文化
• 績效獎金
• 電話津貼