Total 7 Senior Executive level Administrative / Clerical job vacancies

Responsibilities:

• Coordinate sales team by managing schedules, filing important documents, and communicating relevant information across.
• Ensure the adequacy of sales-related equipments or materials.
• Respond to complaints from customers and give after-sales support when requested.
• Store and sort financial and non-financial data in electronic form and present reports.
• Handle the processing of all orders with accuracy and timeliness.
• Inform clients of unforeseen delays or problems.
• Monitor the team's progress, identify shortcomings, and propose improvements.
• Assist in the preparation and organising of promotional material or events.
• Ensure adherence to laws and policies.

Requirements:

• Proven experience in sales; experience as a sales coordinator or in other administrative positions will be considered a plus;.
• Excellent computer skills (MS Office).
• Proficiency in English.
• Well-organized and responsible with an aptitude in problem-solving.
• Strong verbal and written communication skills.
• A team player with high level of dedication.
• Possess at least a Bachelor's Degree in Business Administration or relevant field; certification in sales or marketing will be an asset.

Perks & Benefits

• Commission and bonus
• Casual dress code
• Paid training and development

Job Responsibilities :

• Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
• Maintain the financial health of the organization.
• Manage and lead the Collection Department in ensuring a healthy cashflow condition.
• Develop trends and projections for the firm's finances.
• Conduct reviews and evaluations for cost-reduction opportunities.
• Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
• Manage the preparation of the company's budget.
• Liaise with auditors to ensure appropriate monitoring of company finances is maintained.

Requirements:

• Proven experience as a Senior Finance cum Admin Executive .
• Possess at least a Diploma in Accounting.
• Proficient user of SQL Accounting Software.
• Strong interpersonal, communication, leadership and presentation skills.
• Able to manage, guide and lead employees to ensure appropriate financial processes are being used.
• Good knowledge of all statutory legislation and regulations.
• Proficient in spoken and written English and Bahasa Malaysia
• Good in people's skill.
• Team person.

Perks & Benefits

• Yearly performance bonus
• Company trips
• Medical insurance
• Personal development opportunities

工作職責：

• 向管理人員提供財務報告和解釋財務訊息，同時建議進一步的行動方案。
• 保持組織的財務健康。
• 管理和領導收款部門，確保健康的現金流狀況。
• 制定公司財務的趨勢和預測。
• 對降低成本的機會進行審查和評估。
• 監督財務部門的運作，設定目標，並設計一個框架來實現這些目標。
• 管理公司預算的編制。
• 與審計師聯絡，確保對公司財務進行適當的監控。

要求：

• 作為高級財務兼行政主管的豐富經驗。
• 至少擁有會計文憑。
• 熟練使用 SQL 會計軟體。
• 較強的人際溝通、溝通、領導和表達能力。
• 能夠管理、指導和領導員工，確保使用適當的財務流程。
• 熟悉所有法定立法和法規。
• 精通英語口語和書面語以及馬來語
• 善於為人。
• 團隊人。

津貼和福利

• 年度績效獎金
• 公司旅行
• 醫療保險
• 個人發展機會

Job Title: Personal Assistant to Chief Strategy and Investment Officer (CSIO)

Reports to: Chief Strategy and Investment Officer (CSIO)

Job Summary:

We are seeking a highly organized and proactive Personal Assistant to support the Chief Strategy and Investment Officer (CSIO) in executing strategic initiatives and managing day-to-day operations. The ideal candidate will demonstrate exceptional administrative skills, discretion, and the ability to manage complex schedules, communications, and confidential information. This role is designed for a dynamic, detail-oriented individual who thrives in a fast-paced, high-stakes environment and is committed to supporting the CSIO in achieving their professional and organizational goals.

Key Responsibilities:

1. Executive Support:

Provide comprehensive administrative support to the CSIO, including calendar management, meeting coordination, and travel arrangements.

Prioritize and handle multiple tasks simultaneously, ensuring that the CSIO's time is used efficiently.

Assist with the preparation and review of presentations, reports, and other key documents.

Act as a liaison between the CSIO and internal/external stakeholders, ensuring timely communication and follow-up.

1. Project Management:

Assist with tracking the progress of strategic projects, ensuring deadlines and objectives are met.

Coordinate resources and communications for key strategic initiatives.

Prepare materials and documentation for meetings and strategy sessions.

1. Communication Management:

Manage incoming calls, emails, and correspondence for the CSIO, responding on their behalf when appropriate.

Maintain confidentiality when dealing with sensitive information and internal communications.

Coordinate with other departments to ensure seamless execution of corporate initiatives and investments.

1. Travel and Event Coordination:

Arrange domestic and international travel, including flights, accommodations, and logistics, ensuring smooth, efficient travel schedules.

Plan and organize events, conferences, and meetings, including setting up venues, preparing agendas, and ensuring all necessary resources are available.

1. Office Management:

Maintain an efficient and organized workspace for the CSIO, ensuring that all necessary materials and equipment are readily available.

Support administrative functions, including document filing, maintaining records, and overseeing office supplies.

1. Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost discretion.

Ensure that all data related to strategic investments and corporate initiatives are secure and appropriately managed.

1. Stakeholder Liaison:

Build and maintain strong relationships with internal and external stakeholders, facilitating effective communication and collaboration.

Assist with managing client relationships, especially those related to investments, partnerships, and strategy.

Qualifications:

1. Education:

Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

1. Experience:

Minimum of 5 years of experience in an executive assistant or personal assistant role, ideally supporting senior leadership in a corporate or financial services environment.

Experience in working with executives in strategy, investment, or finance-related fields is a significant advantage.

1. Skills:

Organizational Skills: Exceptional ability to manage multiple tasks, prioritize, and stay organized in a fast-paced environment.

Communication: Excellent written and verbal communication skills; ability to represent the CSIO in a professional and polished manner.

Problem-Solving: Proactive in identifying and solving challenges; able to think on your feet and adapt to changing situations.

Confidentiality: High degree of discretion and ability to handle sensitive information with professionalism.

Technical Proficiency: Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with collaboration tools (e.g., Zoom, Slack, etc.).

1. Attention to Detail: Strong attention to detail in managing schedules, correspondence, and documentation.

Interpersonal Skills: Ability to build strong working relationships with colleagues, clients, and external partners.

Additional Competencies:

Flexibility and Adaptability: Comfortable working in a dynamic environment with shifting priorities and tasks.

Project Management: Experience with managing timelines, deadlines, and resources for complex projects.

Time Management: Ability to handle high volumes of work and effectively prioritize tasks to meet deadlines.

Financial Literacy: Familiarity with financial and investment terminology or an interest in learning about the finance sector is beneficial.

Work Environment:

This role will primarily be office-based, with potential for occasional remote work as required.

Occasional travel may be required to support the CSIO’s engagements, conferences, or business trips.

This job description is intended to outline the general responsibilities and qualifications required for this position. It is not intended to be an exhaustive list of all duties, and additional responsibilities may be added as the business needs evolve.

We are looking for a male candidate. Interested applicants may send their resume with a photo to rosni@qew.com.my or contact 016-941 4269.

Qualifications:

1. Education:

Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

1. Experience:

Minimum of 5 years of experience in an executive assistant or personal assistant role, ideally supporting senior leadership in a corporate or financial services environment.

Experience in working with executives in strategy, investment, or finance-related fields is a significant advantage..

This job description is intended to outline the general responsibilities and qualifications required for this position. It is not intended to be an exhaustive list of all duties, and additional responsibilities may be added as the business needs evolve.

We are looking for a male candidate. Interested applicants may send their resume with a photo to rosni@qew.com.my or contact 016-941 4269.

1. 人力資源策略規劃

• 制定並實施與公司整體目標一致的人力資源策略。

• 規劃和分析勞動力，以滿足未來的人員配置需求並留住技術人才。

2. 人才引進與招聘

• 監督招募流程，包括職位發布、候選人搜尋、面試和選拔。

• 制定有效的招募策略來吸引頂尖人才並建立合格的候選人管道。

• 實施入職和入職培訓最佳實踐，確保新員工順利過渡。

3. 員工關係與敬業度

• 透過有效的措施、衝突解決和溝通策略創造正向的工作環境。

• 制定並實施員工敬業度計劃，以提高士氣、生產力和留任率。

4.績效管理

• 領導目標設定、評估和回饋會議。

• 為經理和員工提供有關績效改善和職涯發展機會的指導和支援。

5. 培訓與發展

• 透過績效評估和技能評估確定訓練需求。

• 制定並實施培訓計劃，以提高員工技能並促進職業發展。

六、薪資福利

• 管理薪資計劃，包括薪資基準、激勵、員工保險和福利管理。

• 定期檢視薪資實踐，以確保競爭力並符合業界標準。

7. 人力資源政策制定與合規

• 制定和更新人力資源政策和程序，以確保符合法律要求和行業最佳實踐。

• 提供管理階層和員工有關人力資源政策、程序和實務的指導和支援。

8. 員工安全與健康

• 管理促進安全健康環境的計畫。

• 遵守所有安全和健康法規，例如職業安全和健康法案(OSHA) 和馬來西亞立法。

• 與利害關係人合作解決安全問題並實施預防措施。

9. 行政管理

• 管理日常運營，包括辦公室管理、車輛和保安、設施維護和供應採購。

• 視需要協調公司活動、會議和旅行安排。

• 提供董事保密的管理支援。

• 薪資管理。

• 與地方政府、當局、機構和法定機構聯絡，確保遵守法規。

• 審核合規性

10. 額外責任

• 執行最高管理階層所指派的任何任務。

要求

• 擁有人力資源、工商管理或相關領域的學位或文憑。

• 至少3-5 年相關工作經驗及至少3 年製造環境管理能力。

• 優秀的人際溝通和溝通能力，精通英語、馬來語和國語。

• 成功的人力資源從業者，對就業法、馬來西亞勞動法和其他相關立法有深入的了解。

• 表現出強大的獨立性和自我激勵能力。

• 熟練使用Microsoft Office（Excel、PowerPoint）。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

1. Strategic HR Planning

• Create and implement HR strategies that align with the company's overall goals and objectives.

• Plan and analyze workforce to meet future staffing needs and retain skilled talent.

2. Talent Acquisition and Recruitment

• Oversee recruitment processes, including job postings, candidate sourcing, interviews, and selection.

• Create effective recruitment strategies to attract top talent and establish a qualified candidate pipeline.

• Implement best practices for onboarding and orientation to ensure a smooth transition for new hires.

3. Employee Relations and Engagement

• Create a positive work environment through effective initiatives, conflict resolution, and communication strategies.

• Develop and implement employee engagement programs to boost morale, productivity, and retention.

4. Performance Management

• Led goal-setting, evaluation, and feedback sessions.

• Provide guidance and support managers and employees on performance improvement and career development opportunities.

5. Training and Development

• Identify training needs through performance evaluations and skill assessments.

• Develop and implement training programs to improve employee skills and promote career advancement.

6. Compensation and Benefits

• Manage compensation programs, including salary benchmarking, incentives, employee insurance, and benefits administration.

• Regularly review compensation practices to ensure competitiveness and alignment with industry standards.

7. HR Policy Development and Compliance

• Develop and update HR policies and procedures to ensure compliance with legal requirements and industry best practices.

• Provide guidance and support to management and employees on HR policies, procedures, and practices.

8. Employee Safety and Wellness

• Manage programs to promote a safe and healthy environment.

• Comply with all safety and health regulations, such as the Occupational Safety and Health Act (OSHA) and Malaysian legislation.

• Collaborate with stakeholders to address safety concerns and implement preventative measures.

9. Administrative Management

• Manage daily operations, including office management, vehicle and security guards, facility maintenance, and supply procurement.

• Coordinate corporate events, meetings, and travel arrangements as necessary.

• Provide confidential managerial support to directors.

• Payroll administration.

• Liaise with local governments, authorities, agencies, and statutory bodies to ensure regulatory compliance.

• Audits compliance

10. Additional Responsibilities

• Perform any tasks assigned by top management.

Requirements

• Possess a degree or diploma in HR, business administration, or a related field.

• Minimum of 3-5 years of relevant work experience and with a minimum of 3 years in managerial capacity in the manufacturing environment.

• Excellent interpersonal and communication skills, proficient in English, Bahasa Malaysia, and Mandarin.

• Successful HR practitioner with strong knowledge of the Employment Act, Malaysia Labour Law, and other relevant legislation.

• Demonstrates strong independence and self-motivation.

• Proficiency in Microsoft Office (Excel, PowerPoint).

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Responsibilities :

• Prepare purchase order using inventory system (Autocount)
• Source and negotiate with suppliers for best price and payment terms.
• Prepare price comparison or costing sheet from time to time.
• Liaise closely with suppliers on order confirmation and delivery schedule
• Matching of delivery orders and verify suppliers invoices prior send to accounts dept. for payment purposes.
• Prepare purchasing and delivery reports as assigned by superior.
• Maintain complete updated purchasing records / data and pricing in the system.
• Plan and manage inventory levels of materials or products.
• Ensuring on-time delivery of the purchased item / material.
• Feedback and follow up the issues regarding quality, shortage and warranty claim with supplier.
• Source, select and negotiate for the purchase package in terms of quality price, terms, deliveries and service with suppliers.
• To prepare of all ISO related documentations.
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled
• Ensuring all stock is packaged appropriately and delivered by supplier to the correct location in a timely manner.
• To ensure proper documentation records and proper filing system is maintained at all times.
• To performed general admin supports such as filling
• To assist in the preparation of all ISO related documentations
• Good attitude toward team work
• Key in purchase invoice in computer software (autocount)
• Update P.O list for every projects
• Updating order details into our internal databases.

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities