Total 7 Fresh/Entry Level Administrative / Clerical job vacancies in Puchong

Job Requirements:

• 1-2 years experience as an Admin Executive or similar role
• Excel in MS Office MS Excel and MS PowerPoint
• Good time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team
• Full-time position- Working hours: Monday to Friday (9 am – 6 pm)
• ABLE TO START WORK IMMEDIATELY

Responsibilities:

• Assist and compiling of data and reports
• Handling and maintaining all documents and records
• Provide administration support on operation & sales departments
• Responsible in generating invoices, claims and commission
• Undertake the tasks of receiving calla, take message and routing correspondence
• Computation of monthly reports for sales team
• Assist ad hoc duty and other tasks as assigned by superior from time to time
• To maintain an organized filing system

Company Benefits:

• Casual dress code
• Free snacks
• Beneficial Personal Leaves
• Annual bonus and increment based on performance

Sales Support

• Assist the Sales Team: Provide administrative support to the sales team, including scheduling meetings, preparing sales reports, and managing customer inquiries.
• Sales Documentation: Prepare quotes, proposals, and contracts based on the sales team’s instructions or customer requests.
• Manage Orders: Oversee order processing, ensuring that sales orders are correctly entered into the system and delivered on time.
• Follow-up on Leads: Contact potential clients to confirm leads or appointments, ensuring no opportunities are missed.

Communication and Coordination

• Internal Coordination: Serve as a liaison between the sales team, marketing, finance, customer service, and logistics to ensure smooth workflow and timely delivery of services or products.
• Customer Communication: Manage communications with clients regarding order status, delivery schedules, product availability, or payment issues.
• Schedule Appointments and Meetings: Organize sales meetings and travel schedules for the sales team.

Perks & Benefits

• Commission and bonus
• Company trips
• Medical insurance
• Personal leave
• Unit Trust Funds for employees who works 2 years & above

銷售支援

• 協助銷售團隊：為銷售團隊提供行政支持，包括安排會議、準備銷售報告和管理客戶詢問。
• 銷售文件：根據銷售團隊的指示或客戶要求準備報價、提案和合約。
• 管理訂單：監督訂單處理，確保銷售訂單正確輸入系統並準時交貨。
• 線索跟進：聯絡潛在客戶以確認線索或預約，確保不錯過任何機會。

溝通與協調

• 內部協調：作為銷售團隊、行銷、財務、客戶服務和物流之間的聯絡人，確保工作流程順利並及時交付服務或產品。
• 客戶溝通：管理與客戶有關訂單狀態、交貨計劃、產品可用性或付款問題的溝通。
• 安排約會和會議：為銷售團隊組織銷售會議和旅行安排。

津貼和福利

• 佣金和獎金
• 公司旅行
• 醫療保險
• 事假
• 為工作 2 年及以上的員工提供單位信託基金

職位要求：

• 1-2 年行政主管或類似職位經驗
• MS Office 中的 Excel MS Excel 和 MS PowerPoint
• 良好的時間管理技能和決定工作優先順序的能力
• 注重細節和解決問題的能力
• 優秀的溝通與人際溝通能力，具備團隊協作能力
• 全職職位-工作時間：週一至週五（上午 9 點至下午 6 點）
• 能夠立即開始工作

職責：

• 協助和編制數據和報告
• 處理和維護所有文件和記錄
• 為營運和銷售部門提供行政支持
• 負責開立發票、索賠和佣金
• 承擔接收馬蹄蓮、獲取訊息和路由信件的任務
• 銷售團隊月度報告的計算
• 協助臨時職責和上級不時指派的其他任務
• 維護有組織的歸檔系統

公司福利：

• 休閒著裝要求
• 免費零食
• 有益的事假
• 年度獎金和績效加薪

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

職位名稱：管理員/行政助理

職位概述：

行政助理負責支援日常辦公室運作並確保任務有效率有效地執行。這包括執行文書、組織和溝通任務，以及協助經理和其他員工履行行政職責。

主要職責：

• 一般辦公室支援：執行日常辦公室任務，例如管理電話、電子郵件、安排約會和維護辦公用品。
• 文件管理：處理歸檔、組織和儲存實體和數位文件。保留適當的記錄並確保會議、專案和其他行政職能的適當文件。
• 資料輸入：將資料輸入和更新到系統和資料庫中，確保資訊的準確性和完整性。
• 日程安排和日曆管理：為團隊或執行成員組織和安排會議、活動和約會。
• 溝通：充當部門、客戶和其他利害關係人之間的聯絡人，確保有效溝通和及時回應。
• 報告準備：根據經理或部門負責人的要求準備報告、簡報和其他文件。
• 旅行安排：根據需要組織旅行安排，包括航班預訂、飯店預訂以及員工或客人的交通。
• 辦公室協調：協助辦公室維護，與供應商聯絡，並確保安全且有效率的工作空間。
• 處理信件：篩選電話、管理電子郵件收件匣、回覆日常詢問或轉發給適當的人員。

技能和資格：

• 教育程度：高中文憑或同等學歷；擁有工商管理或相關領域的學位者優先。
• 經驗：具行政或辦公室職位經驗者優先。
• 技術技能：熟練使用辦公室軟體（Microsoft Office Suite、Google Workspace），熟悉辦公室設備（傳真機、印表機等）。
• 溝通技巧：強大的口頭和書面溝通能力，能夠與員工和客戶進行專業互動。
• 組織技能：具有很強的時間管理能力、優先任務優先順序和按時完成任務的能力。
• 注重細節：所有任務和文件的準確性和對細節的關注。
• 解決問題的能力：能夠處理意外情況並解決管理問題。

工作條件：

• 全職或兼職職位（取決於角色）。
• 基於辦公室，具有遠距工作的潛在靈活性。

賠償：

• 薪資基於經驗和資格。

如何申請：

• 有興趣的候選人應提交簡歷以及求職信，詳細說明他們的經驗和該職位的資格。

津貼和福利

• 醫療保險

Responsibility:

• Assist in daily administration duties
• Perform general office duties
• Any other duties assigned by the company as and when deemed necessary

Requirements:

• Communication skills – active listening, reading comprehension, language skills and ability to express effectively verbally and in writing
• Ability to follow instructions & monitoring general office work flow
• Computer literate and proficient in MS Office application
• Required language(s): Bahasa Malaysia, Chinese, English
• Self-motivated, responsible and initiative with positive work attitude
• Fresh graduates/Entry level applicants are encouraged to apply