Total 75 Administrative / Clerical job vacancies in Fort Totten, New York

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

Making a Difference: HUD's Mission
HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

As a Management Analyst, you will:

• Research and investigate new or improved business and management practices for application to Housing programs and operations.
• Conduct complex and special studies for efficiency and productivity and recommends changes or improvements in work methods, and procedures.
• Develop procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems.

• You will serve as the Executive Assistant to the Director, Navy Cryptologic Office.
• You will review, analyze, and control all NCO executive-level correspondence.
• You will utilize analysis and knowledge of organization, programs, missions, and functions to develop, recommend, and implement strategies, plans, and policies to ensure effective and efficient operations.
• You will guide NCO leadership and team in obtaining and making effective use of administrative, manpower, training, and logistical support resources to manage the team's operations.
• You will manage the capture/documentation and submission of mission-essential materials to the Service Cryptologic Component (SCC) knowledge base and devises file structures to facilitate cataloging.

• Assist management staff to develop and implement plans, procedures, policies, and programs to attain established nursing objectives.
• Assign personnel based on patient care needs according to the workload management system skill level and experience of nursing personnel.
• Make recommendations regarding necessary staffing adjustments for both short and long-term basis.
• Direct the work of all nursing personnel during the tour of duty, reviews quality of care provided and provides input for performance evaluations.
• Perform a wide variety of nursing duties on various wards and in the emergency room of the hospital, including direct patient care.
• Teach and mentor professional and paraprofessional nursing staff, assisting with complex nursing and diagnostic procedures.
• Coordinate activities that affect the Department of Nursing with other elements of the hospital such as Admissions and Dispositions, Administrative Officer of the Day, Nutrition Care Division, Laboratory, and Physicians.
• Examine and analyze problems and complaints by patients and makes administrative decisions appropriate to the responsibility of the position.
• Review patient records and plans of care.
• Perform duties as a Sexual Assault Medical Forensic Examiner (SAMFE) which includes performance of on-call duties for SAFE exams.
• Provide forensic nursing care to victims by conducting head-to-toe physical assessment/examination, written and photographic documentation of injuries and evidence, and collection and packaging/preservation of physical evidence.
• Participate in related legal proceedings providing fact and/or expert testimony during legal proceedings when summoned or appointed to do so.
• Mentor, evaluate, and precept forensic nurses and other SAMFE trainees, and recommends modifications in the clinical training program as dictated by the individual learning needs or demonstrated ability of individual trainees.

The Supervisory AO is the focal point to resolve the administrative needs of the MHSL such as space, supplies, personnel adjustments, workload adjustments, and temporary coverage, expansion of clinical program justifications, data collection, data analysis, etc. Administration will focus on this position for management information, reports, dissemination of information, and the direction of the MHSL's established short term and long-term strategic goals and mission.

MAJOR DUTIES ADMINISTRATIVE OVERSIGHT/OFFICE ADMINSTRATION - 65 PERCENT

The Supervisory AO performs administrative tasks at an independent level that is supportive and contributes to the overall functioning of the MHSL. The Supervisory AO is able to coordinate the large variety of administrative tasks expected of the MHSL direct care providers, support staff, supervisors, program directors and service line chief. The Supervisory AO engages collaboratively with MHSL and other Medical Center staff daily. The Supervisory AO provides consultation and guidance on matters that improve effectiveness, efficiency and access for Veteran to Mental Health services. These matters include but are not limited to assisting MHSL staff to review and analyze data and prepare reports and presentations. The Supervisory AO utilizes organizational skills and reporting mechanisms to develop effective and reproducible systems to manage items such as Task/Action Items and MHSL inventory. The Supervisory AO works effectively with the Quality Management service and other internal stakeholders to operationalize best practices and remain compliant to accrediting bodies. Through the understanding and utilization of systems redesign the Supervisory AO will be able to identify leading and lagging indicators for performance and satisfaction and communicate them regularly. The Supervisory AO serves as the personnel management expert for the MHSL, performing or overseeing the full range of human resources requirements. S/he makes recommendations relating to various personnel policy issues and advises the MHSL Chief and other Supervisors of personnel management matters and problems for clinical and administrative staff. The incumbent provides ongoing guidance and oversight for day-to[1]day administrative operations of the programs. The Supervisory AO assists MS administration with the Human Resource Management System (HRMS) in areas of personnel recruiting, promotion, training, equal opportunity employment, disciplinary action, performance evaluation, terminations, reassignments, and all other human resources related matters. The Supervisory AO provides advice and assistance to supervisors, program directors and staff concerning federal and agency personnel processes and procedures by interpreting human resources regulatory, policy, and procedural requirements.

BUDGET AND FINANCIAL MANAGEMENT - 25 PERCENT

The Supervisory AO provides budget formulation and/or execution for the MHSL budget; prepares a variety of budget analyses; and maintains budget records. Provides support in budget formulation for all fund control points assigned to the MHSL. Incumbent recommends and advises on budget needs, based upon the analyzing and evaluating historical data, market trends, and medical center priorities, etc. Reviews budget calls and explains schedules and data requirements to MS administration. S/he advises MS administration of the practical and technical aspects of the budget.

SUPERVISION - 10 PERCENT

Provides technical and administrative supervision of the Secretary, Clinic Coordinator, and Supervisory MSA within the service line. Plans work to be accomplished by subordinates, sets and adjusts short and long-term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignment, and the capabilities of employees. Evaluates work performance of subordinates. Gives advice, counsel, or instruction to employees on both work and administrative matters. Interviews candidates for positions in the unit; recommend appointment, promotion or reassignment to such positions. Identifies development and training. Find ways to improve production or increase the quality of the work directed. Develops performance standards for subordinates

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: AD- HOC.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD031950 and PD031951

• Provide investigative support to military defense counsel assigned to defend service members facing a wide variety of charges at courts-martial such as murder, sexual assault, child abuse, domestic violence, and other serious offense.
• Perform investigative tasks, including crime scene investigation, photography, interviews, evidence collection, and evidence analysis for detailed defense counsel
• Assist military defense counsel in developing case theory and strategy for trial preparing a defense case for service members at courts martial.
• Conduct interviews of witnesses and/or law enforcement personnel and prepare written statements for assigned defense counsel.
• Conduct an expert analysis of the defense case to continue to develop the facts.

• Performs a variety of administrative and clerical functions including, but not limited to typing and computer work. Sign Customers for the POC Automotive Lot. May utilize a government vehicle.
• Assist in storage functions to include signing customers up for new accounts, receive payments update customer’s information terminate storage accounts and send out monthly bill. Opens and secures the facilities.
• Incumbent schedules appointments and maintains RV/Marina/ODR schedule. Screens phone calls for service requests and refers them to the appropriate person for action, personally handles routine calls including inquiries about availability and storage.
• Processes and verifies cash flow transactions and deposits and balances daily/weekly/monthly reports. Sets up and maintains various office files. Sign up customers for the POV automotive lot.
• Submit Blanket Purchase Agreements (BPAs) on a monthly basis ensuring accounts are paid and up to date. Create orders and complete billing using an automated program. Performs other duties assigned.

As a Medical Administrative Officer, GS-0301-12, you will serve as the Senior Medical Officer for the entire installation, including tenant unit(s) and Geographically Separated Units (GSU) with responsibility for directing and managing all medical administrative functions including medical support, medical operations, force health management, force health protection, healthcare management, and related health applications.

• Coordinate and processes personnel actions regarding records, publications, performance appraisals in accordance with established policy and guidance.
• Locate materials in files and records to determine applicable retention and retirement schedules, and/or disposal of records in accordance with established procedures.
• Assemble data in final form for presentation, distribution, or publication.
• Prepare charts, slides, statistics, and other management aids for use in briefings or other presentations.
• Identify training requirements and request training quotas, to ensure submission of proper request forms and documentation of training is completed timely.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Coordinate students' arrival, transportation, hotel reservations.
• Present an orientation brief to all students.
• Present welcome and departure briefings related to travel, logistics, financial, post support and other briefings, as required.
• Provide student head counts, names, flight information, and rosters to Head Quarters.
• Prepare student vouchers by extracting information from each invitational travel order (ITO).

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• At the entry level of Law Clerk GS-0904-11 you will perform the below responsibilities;
• Serves as Law Clerk in the Office of Soldiers’ Counsel. Under close supervision and review of the attorney to whom assigned, provides, interpretations and determinations on matters involved in Soldiers Physical Evaluation Board Counsel (SPEBC).
• Performs legal research in final form, on a variety of complex and difficult legal problems in all areas of responsibility of the Office of Soldiers’ Counsel.
• Law Clerks prepare drafts of pleadings and motions in connection with cases in litigation.
• They conduct investigations to obtain facts, study legal precedents, and prepare recommendations.
• They assist attorneys in charge of court cases by cross-examining witnesses and by drafting findings of fact, conclusions of law, and orders based upon the record.
• Responds to inquiries concerning the work of the of the office and prepares in final form and for signature of proper official.
• At the full performance Attorney-Adviser (General) GS-0905-13 level you will perform the below responsibilities;
• Serves as Attorney Adviser (General) at the Regional Office of Soldiers’ Counsel (ROSC) under the direct supervision of the Supervisory Attorney Adviser (General).
• Responsible for providing Soldiers Physical Evaluation Board Counsel (SPEBC) legal services within the Office of Soldiers RSOC.
• Incumbent provides legal advice and counsel to clients in the PEB phase of IDES processing upon completion of the MEB.
• Prepares the client’s formal board case file by conducting research in connection with pending and past cases, analyzes factual and legal issues, gathers and analyzes medical records, diagnostic evaluations, and formulary tables.
• Coordinate and support the Soldiers Medical Evaluation Board Counsel (SMEBC) during the MEB process; research and analyze medical and legal issues and complete work product in a timely and professional manner.
• Thoroughly prepares the client, witnesses, and documents for presentation to the PEB, using material evidence, persuasive legal argument, and relevant precedent.
• Prepares post-hearing briefs, appeals, and correspondence, to include appeals to the US Army Physical Disability Agency (USAPDA) of PEB decisions, rating appeals to the appropriate VA office.
• As directed by ROSC, serves as Soldiers’ Medical Evaluation Board Counsel (SMEBC), represents and advises clients during the MEB process in support of IDES.
• GS-11 and GS-12 attorneys will be assigned less complex work and require more supervision that those at the full performance (GS-13) level.

• Provides administrative services support to the Branch OIC/NCOIC and other team members.
• Assists the OIC/NCOIC in submission of requests for equipment to the RMD/Contracting Office.
• Prepares the annual branch travel budget.
• Makes travel arrangements using the Defense Travel System.
• Reviews travel authorizations and vouchers for the activity for accuracy prior to approval.
• Responsible for maintenance of records and files, utilizing a variety of office automation applications.

• Prepare and proofread completed correspondence for accuracy, spelling, grammar, formatting, and proper syntax.
• Utilize software programs to prepare spreadsheets, edit databases, process word documents, etc.
• Scheduling meetings, appointments, and conferences.
• Coordinate travel arrangements, to include travel orders, developing itineraries, scheduling appointments for passport and visa procurement, etc.
• Prepare requests and authorizations for Department of Defense (DoD) personnel business travel in Defense Travel System (DTS).