Total 5 Administrative / Clerical job vacancies in Boise Office

If selected for this position, you will serve as an Administrative Services Specialist in the well-respected Administrative Division of the United States Attorney's Office for the District of Idaho. Duties include providing administrative services in two or more program areas, performing a variety of assignments involving aspects of the administrative management of the USAO, and serving as a point of contact for program and/or administrative issues and requests.

Duties will include, but are not limited to:

• Perform a variety of administrative duties in one or more of the following programs: budget, human resources, and facilities management.
• Maintain and administer a variety of budget and financial management activities.
• Monitor and track obligations and expenditures.
• Perform human resources management duties which include new employee orientation, employee benefits, and performance management.
• Ensure that personnel, records, and the facility are safe and in full conformance with applicable security requirement.
• Oversee personnel security program for employees and contractors.
• Assist with questions related to travel arrangements and travel regulations.

Starting at $59,966 Per Year (GS 9)

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes routine nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other administrative and clerical work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office.
• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets. Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from software package to another when menu options and specific software instructions are not available.

Starting at $39,576 Per Year (GS 5)

Major Duties include, but may not be limited to the following:

• Performs the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.
• Scans documents electronically into computerized databases (i.e., imaging); ensures the documents are associated to the correct patient record; and confirms record integrity and reviews the image quality.
• Reviews documents for scanning criteria and ensure necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware.
• Maintains confidentiality of all electronic records and paper components of the health record; follows appropriate procedures when mailing and disposing of health information; and ensures sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties.
• Searches and obtains from files previous correspondence or related subject matter and forwards the assembled material to the proper official for action.
• Maintains an up-to-date master file of all administrative circulars, notices and publications and provides complete sets to field offices upon request.
• Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations; and performs filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 7:30am to 4:00pm
Telework: Not Eligible
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk/PD60329A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $36,209 Per Year (GS 4)

The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The primary purpose of this position is to perform numerous tasks which are dissimilar in kind, but which have in common the purpose of assisting the work of one or more persons in the Service.

Duties include, but may not be limited to the following:

• Primary timekeeper duties for the Service.
• Receives calls and visitors and provides information of a routine nature.
• Assists in checking out all employees for separation from the Service.
• Reserves conference rooms for various station meetings.
• Obtains and monitors the use of supplies or equipment for the office.
• Contacts facilities management for needs and maintenance of the building.
• Process incoming and outgoing mail, correspondence, memorandums and other forms
  of written communication.
• Serves as a Notary Public for the facility.
• Attend various meetings to take notes and compiles various committee meeting minutes
  monthly & quarterly.
• Maintains and uses established formats for Service Memorandums and Policies.
• Pays State Home bill monthly as approved by State Home Per Diem Point of Contact & Fiscal.
• Completes purchase card purchases as requested by Service Chief or HAS Supervisors for various needs. Maintains purchase card file in accordance with policy.
• Provides information on inquires and answers questions on death benefits to next of kin, medical center staff, and mortuaries.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 7:30am - 4:00pm
Telework: Not available
Virtual: This is not a virtual position
Position Description/PD#: Secretary (OA)/PD60604-0
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $39,576 Per Year (GS 5)

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate. Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert. We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job. At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve. Find out more about the community differencehere. Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.