Total 31 Manager level Administrative / Clerical job vacancies in South East London, SE22 8EY

Responsibilities:

• Oversee organization’s office services, facility services & facility improvement initiatives
• Supervise & motivate office, facility and outsource in-house facility service teams to ensure daily office, facility and building operations are carried out seamlessly
• Formulate substantiable administrative and facility management strategies, policies and procedures to devise ways in streamlining work processes and reduce cost
• Manage change management and rollout facility optimization initiatives in the office layout and building facility
• Manage premises-based property protection insurance programmes and project bidding insurance programmes
• Manage admin and facilitybudgets and monitor relevant common and dept expensesto meet Company’s budget policy and guidelines
• Ensure strictly compliance on EHS and other stipulated statutory regulations for the running of building services and facility operations
• Manage tenant services related to office services, building services and facility maintenance
• Keep abreast on the latest cost-effective solutions and implement best practices on office, building maintenance and facility improvement projects
• Source and oversee office/facility contracts and supervise service providers for building services such as catering, cleaning & security services
• Plan and implement premises-wide facility maintenance programmes and improvement projects
• Implement corporate facility management improvement programmes in all country offices

Requirements:

• Degree in Facilities Management/Business Administration
• Minimum 8 years of relevant experience in facility management, office administration, or a related field
• Experience in a supervisory or managerial role is preferred, demonstrating leadership and team management capabilities
• Strong leadership and team management abilities
• Knowledge of facility management best practices and regulations
• Experience in budget management and cost control
• Ability to implement change and manage projects effectively
• Strong communication and interpersonal skills
• Preferably someone with some of these certifications - Certified Facility Manager (CFM), Facility Management Professional (FMP), Project Management Professional (PMP), Occupational Health and Safety certification

Looking for an experienced Admin Team Leader with a background in property maintenance. We're hiring for a key role in the social housing division, focusing on damp and mould, roofing, and disrepair projects.

Location: Stratford (1 day a week from home)
Salary: £32,000

Benefits:

• Annual holiday increase after 1 year (up to 5 extra days)
• Long service awards for continuous dedication
• Perkbox (free coffees, cinema tickets, trips, and more)
• Paid volunteer day each year to support a cause that matters

The Role:
As Admin Team Leader, you'll support the property maintenance team by leading and organising administrative support for crucial housing projects. Your role will be essential in delivering smooth operations for teams managing damp and mould, roofing, and disrepair's.

Key Responsibilities:

• Lead and manage an admin team, ensuring timely and accurate support
• Oversee documentation, scheduling, and reporting to keep projects on track
• Work closely with field teams to ensure effective communication and coordination
• Respond to queries and maintain excellent service standards for tenants and stakeholders

Requirements:

• Proven experience in an administrative leadership role, ideally within property maintenance
• Familiarity with social housing sector and repairs (damp, mould, roofing, disrepair's)
• Strong organisational skills, attention to detail, and ability to multi-task

Ready to make an impact in social housing? Apply today to join our team!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Pharmacy Homecare Admin Team Leader or Homecare Pharmacy Technician

Band 5

Permanent, full-time

Based at Royal London Hospital with requirement to travel to all sites when necessary.



Barts Health NHS Trust PharmacyHomecare team is looking for an enthusiastic, hardworking self-motivated team player to join our team.



The post holder will support the management of a team of pharmacy administrators, provision of financial and management information and delivery of a patient focused, efficient, cost effective and quality homecare service.



Pharmacy Technicians are welcome to apply.





The post holder must be ready to work in a busy environment, have excellentcommunication skills, attention to detail and use of initiative. A good level of competency in IT, particularly Excel is essential.

This is a great opportunity for the right candidate to gain experience of the Homecare service and develop their existing skill set as well as learning new ones.

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.


This advert closes on Wednesday 6 Nov 2024

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. In this role, you will provide leadership and management to a team of Administrative Coordinators, overseeing performance, task delegation, staffing, and recruitment. You will ensure effective communication within the department and with patients, addressing inquiries and complaints professionally. Operationally, youll maintain efficient processes, manage clinic preparations, and handle cancellations. Youll support systems like SSNAP, ensuring accurate data entry and adherence to policies. Additionally, you will drive service development by identifying trends, addressing issues, and participating in improvement initiatives. Communication and Patient Liaison - Ensure clear, effective, and appropriate communication within the department, particularly with the multi-disciplinary team. - Ensure patients and visitors are treated with kindness, respect, and dignity at all times. - Promptly address patient and visitor inquiries, using expertise and judgment to resolve more complex issues. - Handle patient complaints professionally and courteously, ensuring they are resolved quickly and effectively. Operational Management - Maintain and enhance operational processes to ensure the efficient functioning of stroke services. - Ensure that clinic rooms are fully prepared and available, with all necessary documentation and IT systems in place. - Manage same-day clinic cancellations and rebook patients promptly to avoid breaches of regulatory targets. - Attend MDT meetings or clinic pre-meetings to proactively identify and assist with administrative tasks. - Oversee the accuracy and availability of clinic documentation and supplies. - Proactively address capacity challenges and efficiently resolve complex operational queries. Access and Systems Management - Support the team in effectively using relevant systems, including SSNAP, ensuring accurate entry of patient information. - Ensure adherence to the Trusts Elective Access Policy and RTT (Referral to Treatment) targets, while also complying with SSNAP data requirements and deadlines. - Ensure all patients are reconciled at the end of the clinic, including proactively gathering outcomes from clinicians and updating SSNAP records as needed. - Resolve booking issues promptly and ensure satisfactory resolutions for patients, including addressing any issues related to SSNAP data submissions. Service Development and Improvement - Identify trends and take appropriate action to address emerging issues. - Gather and present data on service performance, identifying areas of underperformance and suggesting improvement strategies. - Actively participate in service improvement initiatives, keeping the clinical and management teams informed of progress. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

This is an exciting opportunity to join one of the largest and most successful Foundation Trusts in the UK, with an international reputation and a tradition of innovation. An exciting opportunity has arisen for a proactive, dynamic individual to join our Stroke team at the National Hospital for Neurology and Neurosurgery, Queen Square division. We are seeking an enthusiastic and bright individual who enjoys patient contact and working in a busy, friendly, multi-disciplinary team environment to support us in the delivery of our high-quality services.

The post would involve managing a group of administrative coordinators and providing support to the overall smooth running of day-to-day inpatient and outpatient stroke services. This is a fast-paced role with scope to develop your leadership and time management skills as well as lead on improvement projects, specialist clinics and research projects within the service.

People Management
- Provide daily leadership and management to a team of Administrative Coordinators, addressing informal disciplinary matters, managing performance, and overseeing sickness management.
- Assign tasks within the team, considering departmental priorities, and delegate responsibilities appropriately.
- Ensure the department is adequately staffed through effective rota management and strategic leave planning.
- Conduct annual appraisals, support staff development, and facilitate work-based training for team members.
- Lead the induction and continuous development of administrative staff, identifying and addressing training needs.
- Play a key role in the recruitment and selection process, including shortlisting, assessments, and interviews.
- Foster effective communication within the team by sharing information regularly and providing ongoing feedback.
- Welcome and integrate new team members, ensuring they are equipped with the necessary tools and training.
- Provide cross-coverage for other administrative roles within the stroke services as required.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.


We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

• National Hospital for Neurology and Neurosurgery

• Royal National ENT and Eastman Dental Hospitals

• University College Hospital Grafton Way Building

• Royal London Hospital for Integrated Medicine

• University College Hospital Macmillan Cancer Centre

• The Hospital for Tropical Diseases

• University College Hospital at Westmoreland Street


We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineand pathology.


We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.

In this role, you will provide leadership and management to a team of Administrative Coordinators, overseeing performance, task delegation, staffing, and recruitment. You will ensure effective communication within the department and with patients, addressing inquiries and complaints professionally. Operationally, you’ll maintain efficient processes, manage clinic preparations, and handle cancellations. You’ll support systems like SSNAP, ensuring accurate data entry and adherence to policies. Additionally, you will drive service development by identifying trends, addressing issues, and participating in improvement initiatives.

Communication and Patient Liaison

- Ensure clear, effective, and appropriate communication within the department, particularly with the multi-disciplinary team.

- Ensure patients and visitors are treated with kindness, respect, and dignity at all times.

- Promptly address patient and visitor inquiries, using expertise and judgment to resolve more complex issues.

- Handle patient complaints professionally and courteously, ensuring they are resolved quickly and effectively.

Operational Management

- Maintain and enhance operational processes to ensure the efficient functioning of stroke services.

- Ensure that clinic rooms are fully prepared and available, with all necessary documentation and IT systems in place.

- Manage same-day clinic cancellations and rebook patients promptly to avoid breaches of regulatory targets.

- Attend MDT meetings or clinic pre-meetings to proactively identify and assist with administrative tasks.

- Oversee the accuracy and availability of clinic documentation and supplies.

- Proactively address capacity challenges and efficiently resolve complex operational queries.

Access and Systems Management

- Support the team in effectively using relevant systems, including SSNAP, ensuring accurate entry of patient information.

- Ensure adherence to the Trust’s Elective Access Policy and RTT (Referral to Treatment) targets, while also complying with SSNAP data requirements and deadlines.

- Ensure all patients are reconciled at the end of the clinic, including proactively gathering outcomes from clinicians and updating SSNAP records as needed.

- Resolve booking issues promptly and ensure satisfactory resolutions for patients, including addressing any issues related to SSNAP data submissions.

Service Development and Improvement

- Identify trends and take appropriate action to address emerging issues.

- Gather and present data on service performance, identifying areas of underperformance and suggesting improvement strategies.

- Actively participate in service improvement initiatives, keeping the clinical and management teams informed of progress.

Come and bea part of the best NHS trust in England to work for, according to our staff*


UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust


*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.


UCLH top trust to work at in England – for the second yearrunning!University College London Hospitals NHS Foundation Trust.


Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.



This advert closes on Monday 21 Oct 2024

Proud member of the Disability Confident employer scheme

The position reports to the Secretary-General. The Finance and Administrative Manager shall define and implement the financial strategy of IRSG. He or she shall prepare budget statements and carry out financial and accounting management for the IRSG and prepare annual reports on the situation of the IRSG's activities. In addition, he or she shall supervise the annual budget preparation for IRSG and implement the same.

(B) SUMMARY OF KEY FUNCTIONS/ACCOUNTABILITIES:
Within the limits of delegated authority, the Finance and Administrative Manager is responsible for the following duties:
▪ Manage all accounting and financial operations, including procurement, payments, accounts payable, the general ledger, revenue recognition, and outsourced payroll.
▪ Prepare and publish timely monthly financial statements and flux analysis for balance sheet and income statements to ensure all entries are properly recorded and fully analyzed.
▪ Lead and support IRSG month-end and year-end close processes in line with strict corporate deadlines across all entities.
▪ Develop and maintain the IRSG accounting policies to ensure compliance with relevant accounting standards.
▪ Proactively monitor, review, research, and interpret IRSG and IFRS standards and analyze emerging accounting pronouncements for financial statements and operational impact to the IRSG.
▪ Lead the effort in the development and implementation of internal control procedures and the identification of risks and inefficiencies.
▪ Act as the primary interface with IRSG external auditors and coordinate the planning and execution of all required statutory audits.

(C) ACCOUNTABILITIES:
Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:
▪ Advice to senior management on strategic financial resource management
▪ Authoritative interpretation of requirements for handling transactions, advice, and guidance concerning IRSG financial practices and rules
▪ Operational efficiency of the managerial or accounting aspects of the areas managed
▪ Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects
▪ Full compliance of financial activities, the financial recording and reporting system, and audit follow-up with IRSG rules, regulations, policies, strategies, and IPSAS standards
▪ Implementation of effective internal control and the proper design and functioning of the financial resources management system.
▪ Proper planning, expenditure tracking, and audit of financial resources, including extra-budgetary income, in accordance with IRSG rules and regulations
▪ Financial resources management involves the planning, guiding, and controlling of the resources in accordance with IRSG rules and regulations.
▪ Contributing to the preparation and monitoring of budgets
▪ Establishment of the budget preparation and modification monitoring system, control of budgetary status versus authorized spending limits (ASL), and budget delivery levels
▪ Elaboration of the internal expenditures’ control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the Enterprise system; Payrolls are duly prepared; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done.

(D) ADMINISTRATION AND MANAGEMENT
As technical manager, accountable for the correct and consistent application of policies and procedures in the management of administrative and Finance functions through the provision of technical leadership, guidance, and support to the country office and sub-offices where applicable.

Contributes to strategic planning and policy changes/formulation on administrative matters as necessary. Provides technical input to the establishment of administrative and Finance guidelines. As an Advisor to the Secretary-General, the incumbent updates staff on administrative and Finance policies, procedures, rules, and regulations, providing authoritative advice and administrative support. Decides on the appropriate application and interpretation of administrative rules, regulations, policies, and procedures.

Coordinates the Administration and Finance of the organisation to support policy reform in administrative and financial management; advises on the applicability of new policy directives. Makes substantive recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issues. Keeps the Secretary-General abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters.

Work in close cooperation with the Secretary-General to promote a culture of the highest ethical standards and behaviour in management. Contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including the implementation of cost-saving strategies.

Oversees administrative support and services of the organisation including preparation of service contracts, preparations of requisitions for all administrative supplies and guidance on administrative procedures. Manages oversight on the activities of Financial Service Providers to ensure efficient transfer of funds to programme and project sites.

(E) PERFORMS ANY OTHER DUTIES AND RESPONSIBILITIES ASSIGNED AS REQUIRED
Performing additional duties and responsibilities assigned by the Chief of Staff in conformance with the policy, standards, rules, and regulations of IRSG

(F) EDUCATION AND PROFESSIONAL EXPERIENCE
An advanced university degree (minimum of a Master’s degree and preferably a PhD) in Finance, Accounting, or equivalent certificate from a recognized University is mandatory. Qualified Accountant (Chartered Accountant or equivalent) and Membership of a professional body such as the ACCA, ACA, etc. are mandatory.

A minimum of seven years of progressively responsible experience in the area of finance, financial risk management, or any other comparable experience in a Big 4 (or equivalent) Accounting firm and in industry, preferably with multinational companies, is desirable. Proficiency in the use of the following types of accounting software (general accounting software, payroll software, inventory management software, and invoicing software), with specific competence in two or more of the following accounting software: NetSuite, QuickBooks Online, Desktop Pro,Sage Intacct, FreshBooks, QB Enterprise, Xero, SAP Business One, Blackline, and Acumatica, among others is mandatory.

(G) OTHER MANDATORY AND DESIRABLE REQUIREMENTS
Ability to work in a multicultural environment is a must. Work experience in the United Nations, an international organization, an intergovernmental organization and/or government agency is desirable. For the position advertised, fluency in English is required. Knowledge of French or another official United Nations language is an advantage.

HOW TO APPLY
Interested candidates from IRSG Member Countries (European Union, Singapore, India, Sri Lanka, Russia, Cote D'Ivoire, Nigeria, and Cameroon) should submit their resume by email to the address below with a motivation letter stating why they are suitable for the position, along with certified copies of degrees, diplomas and certificates including names and contact details (organization, phone number and e-mail address) of three referees not later than 17 October, 2024.

Please, note that incomplete applications will not be considered.
E-mail: admin.assistant@rubberstudy.org
Copy: secgen@rubberstudy.org

SALARY CAP: Total Net Salary of SG$73,309 Per Annum (excluding benefits)

GRADE: G-7 Step 2, General Service Category, United Nations Salary Scale for Singapore.

Personal Trainer / Gym Instructor and Fitness Manager who has professional fitness qualifications (level 2 or 3 as a minimum), with management and teaching experience in the fitness industry is required to join a campus Fitness Centre in Kingston.


SALARY: Starting from £26,000 per annum + Benefits (see below)

LOCATION: Kingston upon Thames, South West London – 100% Site Based

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 40 hours per week


JOB OVERVIEW

We have a fantastic new job opportunity for a Personal Trainer / Gym Instructor and Fitness Manager who has professional fitness qualifications (level 2 or 3 as a minimum), with management and teaching experience in the fitness industry.

Working as the Personal Trainer / Gym Instructor and Fitness Manager you will be responsible for managing and the overall running of the fitness centre’s day to day operational requirements.

As the Personal Trainer / Gym Instructor and Fitness Manager you will also assist with the sales and marketing efforts, ensuring that all health and safety regulations are followed and generating new membership sales.


DUTIES

Your duties and responsibilities as the Personal Trainer / Gym Instructor and Fitness Manager will include:

• Sales – achieve new member sales, total membership, and income targets

• Membership retention – use initiative aimed at improving and maintaining member retention

• Centre Operations – the overall running of the fitness centre’s day to day operational requirements

• Marketing – increasing awareness and generating new membership sales

• Health and Safety – adherence to club and site H&S requirements


CANDIDATE REQUIREMENTS

• Professional fitness qualifications (level 2 or 3 as a minimum)

• Experience teaching fitness classes

• First aid qualification

• Effective communication and interpersonal skills are essential

• Management experience within the fitness industry is essential


COMPANY BENEFITS

• Competitive salary and pension plan
• Access to the Caboodle benefits platform
• Employee discounts
• Gym membership
• 20 days annual leave, plus bank holidays


You must have evidence of the right to work in the UK for this role. The company can only consider applicants who are settled in the UK. There is no relocation package with this job role.

The company does not discriminate on age, gender, race, colour, religion, disability, or sexual orientation.

In Promoting Equal Opportunities, the company welcomes applications from all community sections.


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12631

Full-Time, Permanent Fitness, PT Management Jobs, Careers and Vacancies. Find a new job and work in Kingston upon Thames, South West London. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

Fitness Club | Health Club

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

awd online | http://www.awdo.co.uk

AWD-IN-SPJ

What skills and experience we're looking for

We are looking to appoint a proactive and highly motivated Administrative Support Manager to join our outstanding administration team.

This is an exciting opportunity to lead a highly successful team and work in a supportive and collegiate environment. The successful candidate will have the passion and drive to provide exceptional administrative and strategic support across the whole school. Working as part of a busy administration support team you will need to have a proactive attitude to all tasks, consistently demonstrating initiative as well as a meticulous attention to detail.

You will also be expected to act as the Designated Lead First Aider within school.

What the school offers its staff

• One of the lowest teaching time contact ratios in London, demonstrating that we have chosen to invest in our staff
• An understanding that work-life balance is important, including a commitment to staff wellbeing in our School Improvement Plan
• In addition to making allowances for staff to have cover for family events, we are piloting a whole school approach to flexible working which will be rolled out across the school in September
• Home and Family weeks: termly non-meeting weeks throughout the year to support with reduced workload and staff wellbeing
• Beautiful school grounds, including staff terrace (in summer!)
• The possibility of flexible working contracts (37% of our staff are part-time)
• Regular wellbeing surveys and meetings; member of SLT with responsibility for staff wellbeing
• Employee Assistance: free 24-hour confidential counselling, help and information service
• Staff organised activities including a running club, yoga and Boxfit exercise sessions
• Cycle 2 work scheme
• Free on-site parking
• Lunch or breakfast provided on INSET days
• Free tea and coffee in the staff room
• Staff benefit from preferential admission criteria for their daughters

Commitment to safeguarding

Walthamstow School for Girls is committed to safeguarding and protecting the welfare of children and young people. The successful candidate will be required to undertake an Enhanced DBS Disclosure.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Welcome to Forma Stone, where we specialise in the artistry of crafting exquisite stone benchtops for high-end residential spaces. What sets us apart in the industry is our unwavering commitment to quality craftsmanship and customer satisfaction. As we continue to expand, we are in search of a versatile individual to join our team as an Administrative Manager.

What You'll Do:

• Prepare and send invoices, manage statements, assist with accounts receivable, and follow up on outstanding payments.
• Review incoming quotes, lead the quotes team, track quote progress, and resolve any delays.
• Implement cleanliness and safety protocols, support office staff with various administrative tasks, and perform end-of-month stock takes.
• Greet and assist visitors in our showroom and factory, help customers select samples, and provide excellent service.
• Maintain accurate inventory records, conduct regular updates, and engage with our community on social media.

• Proven background in customer service and administrative roles
• Strong verbal and written communication abilities, with excellent interpersonal skills.
• Outstanding organizational and multitasking capabilities, with a keen attention to detail and accuracy in financial tasks.
• Attention to detail and accuracy in handling financial tasks
• Ability to thrive both independently and collaboratively within a team environment.
• Familiarity with invoicing software and basic accounting principles.

• Competitive compensation package based on experience and skills.
• Opportunities for training and advancement within the company.
• Enjoy complimentary snacks, drinks, and food.
• Weekly team lunches.
• Access to an onsite gym and showers for your convenience.

If you are an individual who embraces challenges, possesses a passion for quality and precision, pays meticulous attention to detail, and brings a can-do attitude to the team, we invite you to join us. If you have the key attributes we are looking for and are ready to contribute to a collaborative team environment dedicated to excellence in stone craftsmanship, we would love to hear from you!

Location: Camden, North London
Start Date: Immediate/subject to notice period
Contract Type: Temp to Perm, Term Time Only plus 3 weeks
Contract Terms: 7am - 3pm, Full Time
Salary: Salary: £32,000 per annum pro-rata (actual £29,300)


We are actively seeking an experienced School HR Admin and Cover Manager to play a pivotal role in a Secondary School in Camden, North London.


About the Job:

We are looking for a dedicated School Cover and HR Administrator to join a popular Secondary School in North London. Ideal candidates will excel in a dynamic, fast-paced environment and have a passion for lifelong learning.

In this role, you will be a key player in school operations, providing essential support to teaching staff. Your duties will involve managing cover schedules, handling HR related tasks, and coordinating room bookings. Prior experience in a school/educational setting and familiarity with educational management systems (SIMS) and HR processes is required.

The school is committed to fostering a culture of innovation and learning. They cater to a diverse group of students, aiming to nurture their academic and personal growth. The curriculum is designed to address real-world challenges, enhance problem-solving abilities, and develop essential skills.


About You:

The ideal candidate should:
-Be able to work the contracted hours of 7am - 3pm
-Possess experience in an educational /school office setting, with experience with educational management systems (SIMS)
-Exhibit strong written and verbal communication skills, capable of engaging with a diverse audience
-Demonstrate experience in school HR administration, including tasks related to personnel management, policies, and compliance


About the School:

The school is a popular and centrally located 11-18 secondary school in Camden, London. Both teaching and support staff enjoy working in a collaborative and strong team, with numerous opportunities for development.


Interested? Apply Now!

If you are interested in the role and would like to be considered, simply click the 'Apply Now' button and ensure you submit your most recent CV.

For any questions about the application process or to discuss the role, please contact Ellie Field at Hays.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are seeking a proactive and organized Admin and Office Manager to lead and oversee our administrative functions and support the daily operations for the Eatz Group of Companies . The ideal candidate will ensure efficient office management while contributing to a positive work environment.

Office Management:

• Oversee daily office operations to ensure a smooth workflow.
• Manage office supplies, equipment, and maintenance.
• Manage, maintain office contracts, vehicle matters, insurance policies.
• Implement and maintain office policies and procedures.
• Explore the posibillity & advise the management for cost control and budgeting

Administrative Support

• Provide administrative assistance to management and staff as needed.
• Organize meetings, take minutes, and manage schedules.
• Prepare and maintain confidential documents and records.

HR and Staff Welfare

• Assist in recruitment, onboarding, and training of new employees.
• Coordinate staff welfare programs and initiatives.
• Maintain employee records and manage HR-related tasks.

Communication and Coordination

• Act as the primary point of contact for internal and external inquiries.
• Liaise with suppliers, clients, and vendors to ensure timely service delivery.
• Foster positive relationships within the team and with external partners.

Financial Administration

• Support the finance team in managing accounts payable and receivable.
• Assist with budgeting and financial reporting as needed.
• Propose and procure, monitor and track office expenditures

Perform any others tasks that may be assigned to you

Requirements:

• Possess a Diploma / in Relevant Discipline and/or have at least 7 years of relevant experience.
• Strong, Good & Strategic Manager who has led a Team
• Background in Finance would be advantegous
• Possess Good Communication Skills, Be Meticulous, Always Accurate Results Driven
• Quick-Thinking, Versatility to be able to Solve Problems
• Highly-Motivated & able to work Independently
• Strong Desire to own projects and exceed beyond expectations
• Versatility and Ability to find solutions and deliver results
• Strong Command: MS Excel and/or SAP/ERP systems, etc

Job Info

• Work in a Pleasant Working Environment
• 5-day work week can be arranged
• Work Location – Bedok Food City (Postal Code: 489950)
• Attractive Renumeration commensurate with your experience and qualifications
• And many more benefits

For faster response, please send your latest CV via WhatsApp to 9857-9292 with:

1. Expected Renumeration

2. Earliest Availability

3. Resume - Experiences

Thank you for your attention. We regret to inform that only Shortlisted and Successful Candidates will be contacted. Remuneration offered shall be commensurate with qualifications and relevant experience.

Admin and Cover Manager
S01/2 £32,076 to £36,648 (pay award pending)
Actual Salary £27,789 rising to £31,750
Full Time term-time only
Permanent
From September 2024

We are looking to appoint a suitable candidate to take on the management of the schools Admin Team and Cover Board. The successful candidate does not necessarily need to have experience of working in schools but should demonstrate a good administrative background.

The Admin Manager will work closely with the School Business Manager and Deputy Head to deliver a range of administrative functions including; Managing the schools cover board, work experience, staff absence, Student services and reception.

The successful applicant will lead a team and deliver two core functions of the school. This will mean they will need to demonstrate effective leadership, supervision and management to the administrative staff. They will need to be flexible in order to work early hours to manage the everyday needs of the school's Cover Board. You should be able to demonstrate high levels of personal commitment and attention to details to facilitate the delivery of these student focused services.

The successful applicant will have good interpersonal skills and the ability to work to a high standard as well as a good understanding of clerical skills in a wide range of activities. You will need to have the ability to prioritise the work load and adhere to deadlines.

The successful candidate will be enthusiastic, self-motivated and able to demonstrate a positive approach as well as having strong IT skills.

The working hours for this role are 7.00 a.m. to 3.00 p.m. Monday to Thursday and 7.00 a.m. to 2.30 p.m. on a Friday.
Please read through the job pack for further information about this vacancy.

Closing date for applications: Midday Monday 29 July 2024.
Shortlisted applicants will be invited to attend an interview in the week commencing 5 August 2024.

Please email to request an application pack.

Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.
Longhill High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All candidates must complete our standard application form in order to be considered. CVs are not accepted in the interests of safeguarding.
Brighton & Hove City Council - Taking Action for Equality.

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The Mall is looking to employ an organised, efficient and dynamic candidate for the full-time position of Headmaster’s Personal Assistant / Fundraising and Admissions Officer. This pivotal role will provide day-to-day confidential support to the Head in addition to developing relationships with alumni and seeking fundraising opportunities. The candidate will also be required to support the Marketing & Admissions Manager in the day-to-day administration of the admissions process.
Hours of work are 8.30 am – 5.00 pm Monday to Friday (Term Time only, with three additional weeks to be spread over the school holidays, to be agreed with the Headmaster). Competitive salary is offered and will be dependent on experience.For further details please see job description attached. CV’s alone will not be accepted but may be submitted in support of the completed application form. The deadline for applications is 21 July 2024. Interviews will be conducted in the week commencing 22 July 2024.