Total 16 job vacancies by Hays Specialist Recruitment

Your new companyOur healthcare consultancy firm is dedicated to delivering innovative solutions that improve patient care and operational efficiency in healthcare organisations. We pride ourselves on our expertise, commitment to excellence, and the positive impact we make on the healthcare sector.
Your new roleAs an Accounts Payable Clerk, you will play a crucial role in our finance team, ensuring the efficient processing of all accounts payable transactions. Your meticulous attention to detail and financial acumen will support the smooth operation of the company's financial processes, contributing to our overall mission of providing exceptional healthcare consultancy services.

What you'll need to succeed

• Experience: Minimum of 7 years of experience in an accounts payable role.
• Qualification: Relevant accounting or finance qualifications are preferred.
• Skills: Strong attention to detail, excellent numerical and analytical skills, and proficiency in accounting software and Excel.
• Attributes: Good communication and interpersonal skills, the ability to work effectively within a team, and a proactive and organised approach to work.
  
  What you'll get in return

• A competitive salary
• Remote Working (ad hoc days in the office)
• 4% Pension Contribution

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Our healthcare consultancy firm is dedicated to delivering innovative solutions that improve patient care and operational efficiency in healthcare organisations. We pride ourselves on our expertise, commitment to excellence, and the positive impact we make on the healthcare sector.
Your new role
As an Accounts Payable Clerk, you will play a crucial role in our finance team, ensuring the efficient processing of all accounts payable transactions. Your meticulous attention to detail and financial acumen will support the smooth operation of the company's financial processes, contributing to our overall mission of providing exceptional healthcare consultancy services.

What you'll need to succeed

• Experience: Minimum of 3 years of experience in an accounts payable role.
• Qualification: Relevant accounting or finance qualifications are preferred.
• Skills: Strong attention to detail, excellent numerical and analytical skills, and proficiency in accounting software and Excel.
• Attributes: Good communication and interpersonal skills, the ability to work effectively within a team, and a proactive and organised approach to work.

What you'll get in return

• A competitive salary
• Remote Working (ad hoc days in the office)
• 4% Pension Contribution

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A boutique legal firm is seeking a legal administrator/receptionist to join their team! This role will be based at the front desk where you will be supporting the smooth daily operations along with daily administrative support.
Your new role

• Answering the phone and transferring messages as appropriate
• Meeting and greeting clients and visitors
• Booking meeting rooms and ensuring they are kept presentable
• Organising catering
• Booking couriers and ordering supplies
• Updating library inserts
• Support with events
• Typing, copying, faxing and scanning
• Setting up meetings both in person and virtual

What you'll need to succeed
Experience working in a legal firm in a reception admin role
Ability to travel to the office 5 days a week

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

I am delighted to be representing this public sector body as they recruit for a Personal Assistant to join their team.

This organisation is based in the south of Edinburgh with 2-3 days per week in office.

You will be working in a team with a group of hard-working professionals as you advance your career and diversify your skill set.

Your new role

In this role you will be responsible for:

• Undertaking general administrative tasks
• Monitoring databases and systems
• Co-ordinate meetings and taking minutes
• Diary management
• Providing support to the wider executive team
• Performing secretarial duties

What you'll need to succeed

A successful candidate will have:

• Full Right To Work in the UK
• Prior experience as a PA
• Minute taking experience
• Excellent organisational and communication skills
• Finance background (desirable)
• Proficiency in Microsoft Office applications

What you'll get in return

• Competitive hourly rate
• Career development opportunities
• Flexible working options
• Hybrid working

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

You will be joining a well-respected and diverse legal firm located in Edinburgh City Centre. This is an excellent opportunity for you to start your professional career or develop your skills further.

Your new role


As a member of the office services department, you'll be working in a busy and hands-on environment with a close team of professionals. As an Administrative Assistant, no day is the same. You'll be responsible for a variety of tasks, including:

• General office administration (scanning, filing, mail etc.)
• Handling the mail delivery process
• Management of important client documents
• Data entry
• Helping with basic IT support (desk and meeting room set-up, liaising with the IT department to resolve issues etc.)
• Ad hoc projects
• Reception cover when the front office team is unavailable

This is a varied and busy role, with lots of training and support on offer as you progress.

What you'll need to succeed

• Previous experience working in customer services, working with the public or in a general office environment
• A reliable individual who is keen to develop in their career
• An enthusiastic go-getter with excellent teamwork skills
• Strong attention to detail
• Good organisation and methodical approach to working
• Excellent interpersonal and communication skills

What you'll get in return


In return for your hard work and commitment, you'll receive:

• Competitive salary
• A dedicated career development and appraisal plan
• On the job training and upskilling to build on your skills
• Excellent holiday entitlement with the ability to buy additional holidays or carry holidays
• Competitive pension scheme

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Reputable law firm in Edinburgh

Your new role
To provide effective and efficient PA, administrative and secretarial support to fee earners in the Property Division.
- Complex diary management
- Travel and accomodation booking
- Arranging meetings
- Accurately produce correspondence, documentation and presentations
- Manage the process for producing invoices
- Dealing with queries
- Filing and scanning

What you'll need to succeed
- Previous experience as a PA/EA
- Strong organisational skills
- Excellent attention to detail

Please note that legal sector experience is desirable but not essential for this role.

What you'll get in return
- Competitive salary
- Hybrid working

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

A legal firm located in the heart of Edinburgh's city centre.

Your new role

Legal PA that sits in the Real Estate team. The purpose of the role is to provide high quality, proactive and experienced PA support to a team of partners and fee earners.- Work with finance teams to support fee earners' financial performance
- Help fee earners with event organisation, CRM tasks, CV updates, and support for bids and tenders and attend.
- Ensure all file management processes are undertaken correctly
- Comprehensive diary management
- Arranging travel
- Other administrative tasks

What you'll need to succeed-

At least 3 years worth of experience as a PA- Excellent verbal and written communication skills- Ability to work in a fast-paced environment

What you'll get in return

Competitive Salary

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A global property development and investment company based in London's West End.
Your new role
You will be supporting the Head of Investment, Strategy and Insights with all aspects of administration support. This role is a 12 month maternity cover, working 25 hours per week (most likely all 5 days, but some flexibility is available).
Your duties will include:

• High level diary management
• Inbox / email management - proactively assessing emails, taking appropriate action, forwarding information as required and filing
• Prioritise workload efficiently and effectively with constantly changing schedules
• Pro-actively pulling together papers in preparation of meetings
• Arrange meetings via outlook including inviting external guests and liaising with other secretaries
• Create reports, documents, letters and PowerPoint presentations
• Print and bind documents as required
• Liaise with all levels within the company
• Answer telephone calls and dealing with them accordingly
• Travel arrangements - book travel/accommodation/restaurants and coordinate itinerary
• Processing monthly expenses/create po's
• Salesforce - keeping contacts up to date and logging meeting notes.
• Create agenda for team meetings

What you'll need to succeed

• Requires a confident, highly organised, pro-active and self-starter approach.
• Experience of working in a similar senior level administration role.
• Must be able to self-manage and prioritise own workload to meet tight deadlines.
• Flexibility - must be able to deal with different levels of workload.
• Must have good written and oral communication skills.
• Must have excellent attention to detail and accuracy.
• A good team player.
• Must be able to use own initiative & anticipate/forward plan line managers' time.
• Must have advanced knowledge of outlook and PowerPoint.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A reputable client in the city centre of Edinburgh, providing legal, property, and financial services to clients.

Your new role
This role involves delivering administrative assistance to the Private Client Department, ensuring a consistently high level of service to maximise business opportunities, and you will collaborate to support all fee earners within the Private Client team. Your responsibilities include handling incoming calls, taking messages, scheduling appointments, and managing team diaries. You will open and manage money laundering and legal files and be responsible for general office duties such as mail duties and other administrative tasks.

What you'll need to succeed
- Polite and professional telephone manner
- Proficient in IT
- Excellent attention to detail
- Multitasking skills
- Ability to hit the ground running

What you'll get in return
Competitive annual salary

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
An established telecommunications company based in the heart of London is seeking an Administrator to join their busy team! Supporting the smooth day to day running of the team across all levels of seniority.
Your new role

• Creating forecasting and reporting
• Planning schedules for payments.
• Handling any incoming enquiries from HQ and stakeholders.
• Preparing any reports/documents and materials for meetings.
• Cross departmental communication to ensure efficiency.
• Compiling data and sharing when required.
• Providing reports to Directors.
• Arranging meetings and business trips with senior executives.
• Complete expense reports and paperwork.
• Excel reporting.
  
  
  

What you'll need to succeed

• Fluency in Japanese and English
• Proficiency in Excel - VLOOKUP / Pivot tables etc
• Excellent communication skills and timekeeping
• The ability to travel to the office 5 days a week.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A prestigious foreign bank situated in the heart of London is on the quest for a dynamic Senior Clerk to join their esteemed Operations team. This pivotal role is designed for a proactive and meticulous individual who will bridge the operations between the London branch and the Head Office located overseas. The ideal candidate would be instrumental in fostering seamless communication, ensuring operational excellence, and upholding the bank's standards of service. If you have a knack for coordination, a talent for multitasking, and a proficiency in cross-cultural communication, this opportunity could be your next career milestone.
Your new role

• Serve as the primary coordinator for incident reporting and quality assurance of London Operations to Head Office.
• Collaborate with the Head Office on regular Business Continuity Planning and design.
• Facilitate communication between the local team and the Head Office in Japanese for daily operations and special requests.
• Validate and authorise trade capture for all products according to the catalogue.
• Manage confirmations, including preparation, distribution, and follow-up, using various communication channels and systems.
• Assist Head Office with CLS processing and incident reporting, requiring proficiency in Japanese.
• Ensure accurate and timely settlement of transactions across multiple platforms and systems to prevent penalties.
• Oversee portfolio management, including corporate actions, margin calls, and redemptions, ensuring alignment with counterparties and platforms.
• Conduct investigations and resolve trade discrepancies promptly.
• Address reconciliation issues efficiently and verify related fees, preparing payment instructions for approval.
• Manage cash positions, including monitoring and reporting on balances.
• Handle account operations in NOVAS II, including opening, closing, and data entry.
• Prepare and distribute reports, both internally and externally.
• Securely file sensitive data and support audit requests.
• Escalate unusual incidents as necessary and participate in SFTR reporting.
• Perform additional duties as assigned by management.

What you'll need to succeed
The ideal candidate for the Senior Clerk role at our foreign bank in London will be a highly organised and detail-oriented individual with a strong background in operational support. This person should possess:

• Excellent Coordination Skills: Ability to act as the central point of contact for incident reporting and liaise effectively with the Head Office.
• Business Continuity Expertise: Experience with regular testing and designing of Business Continuity Plans in collaboration with the Head Office.
• Bilingual Communication Proficiency: Fluency in Japanese and English to support daily processing and ad hoc requests from the Head Office.
• Trade Validation Experience: Knowledge of trade capture validation and authorisation across a range of financial products.
• Confirmation Management Skills: Competence in managing confirmations through various channels including SWIFT, telephone, and electronic platforms.
• CLS Processing Knowledge: Familiarity with CLS processing and incident reporting, with Japanese language skills being essential.
• Settlement Acumen: Proven ability to prepare and settle transactions via market platforms within tight deadlines to avoid financial penalties.
• Portfolio Management Abilities: Experience in managing portfolios, including corporate actions, margin calls, and redemptions.
• Investigative and Problem-Solving Skills: Aptitude for conducting investigations and resolving trade discrepancies swiftly.
• Reconciliation and Verification Skills: Capability to handle nostro and custody reconciliation breaks and verify related fees.
• Cash Management Expertise: Proficiency in managing cash flows, including monitoring and reporting of intraday and projected balances.
• System Operations Familiarity: Experience with accounting systems, particularly NOVAS II, for account operations.
• Reporting and Documentation Skills: Ability to prepare and distribute reports and securely file sensitive data in compliance with policies.
• Audit Support Experience: Willingness to support internal and external audit requests.
• Regulatory Reporting Knowledge: Understanding of SFTR reporting and other regulatory requirements.

What you'll get in return
The chosen candidate will enjoy the flexibility of a hybrid work model and a comprehensive benefits package courtesy of the bank. They will be welcomed into a culturally rich and cohesive work setting, bolstered by extensive training and robust support systems to ensure their success and growth within the company.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Join Our Team: Primary School Administrator (Permanent Position)

Are you organised, friendly, and looking for a fulfilling role in education? Hays Recruitment is seeking a dedicated School Administrator for a vibrant primary school in the heart of Stretford, Trafford. This is a permanent position offering a chance to be at the core of school operations.

Key Responsibilities: Manage front desk operations, greeting visitors and handling enquiries. Maintain student records and manage school databases with confidentiality. Support staff with scheduling, correspondence, and event planning. Oversee inventory and order supplies as needed. Requirements: Strong organisational and communication skills. Proficiency in MS Office and school management software. Experience in an administrative role, preferably in an educational setting. A commitment to creating a welcoming and efficient school environment.

We Offer: A supportive and dynamic team. Opportunities for professional development. A competitive salary and benefits package. If you're passionate about contributing to the success of a primary school and meeting the above criteria, we would love to hear from you.

Apply now through Hays Recruitment and take the first step towards a rewarding career in school administration!
How to Apply: Through the advert with your up-to-date CV or send your CV directly

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A small, boutique accountancy firm based in the heart of London are seeking an administrator / secretary to support them 3 days a week in their office!
Your new role

• Answering the phone and fielding queries.
• Arranging meetings.
• Filing, photocopying, scanning.
• Ordering stationery supplies.
• Creating letters of engagement to send out.
• Audiotyping.
• Conducting money laundering checks for new clients when required.
• Maintain office databases.

What you'll need to succeed

• Experience in a similar role
• Ability to travel into the office 3 days a week - usually on a Tuesday, Wednesday, Thursday

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English!
Your new role

• Reception duties and liaising with clients that enter into the office.
• Managing stock levels in the office and ordering supplies when required.
• Supporting the running of internal and external events.
• Filing, scanning and printing.
• Preparation and proofreading of any documents/procedures.
• Gathering info ahead of any inspections that may take place.
• Support with scheduling any meetings, interviews when needed.
• Tracking 'signed-back' forms and letters to be documented in the system.
• Monitoring annual leave amongst staff and ensuring there are no clashes.

What you'll need to succeed

• Must be immediately available or on a maximum 1-week notice.
• Experience within administration in a similar role.
• Ability to be in the office 5 days a week.
• Fluency in French and English is essential.

What you'll get in return
Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business!
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This client is within the Public Sector.

Your new role
To provide comprehensive administrative and secretarial support for the Chief Executive / Director / Head of Service and, when required, the wider executive team.

You will be expected to undertake a range of clerical duties as part of the overall service provision including:
* filing
* photocopying/faxing/scanning/laminating
* hosting visitors and providing refreshments
* record maintenance
* distribution of documents
* ordering stock
* dealing with telephone enquiries.

What you'll need to succeed
* Knowledge of word processing/spreadsheets/keyboard, minute taking, and administrative skills are essential.

What you'll get in return
* A competitive hourly rate based on your experience. * Hybrid working
* And more

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk