Total 7 purchasing procurement inventory job vacancies in coventry cv1 4fs

Ensure the timely archiving of records Input procurement data into the relevant spreadsheets and data bases Process all invoices containing price queries and other anomalies within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures. Process all return to supplier requests, credits and invoices that are awaiting credit Support the Procurement team to manage medicines procurement and shortages as requested by Pharmacy Procurement and Distribution Manager Use the Pharmacy computer system and Finance reports to review all outstanding invoices and work collaboratively with the Specialist Pharmacy Technician Procurement to ensure all accounts are up to date For further details of the role please see the attached job description.

To assist in the development & management of the Trust's Procurement Strategy ensuring the Trust's contract portfolio is maintained. Provide an effective and professional service for procurement projects, delivering ongoing cost efficiencies & benefits to the Trust. Achieve value formoney in all procurement activities, ensuring compliance with all statutory legislation, Trust Standing Orders & Standing Financial Instructions and Departmental policies & procedure. For further details of the role please see the attached job description.

The successful candidates will be joining the team at an exciting time. Procurement Services are at the heart of the on-going economic and social development of the city and are involved with supporting plans for Very Light Rail (VLR) and the City Centre South development. Procurement Services are also integral to the improvement of services for Adults and Children’s Social Care, Public Health and Homelessness strategies.

Procurement Services have a demonstrable track record of developing its staff and providing career pathways into procurement.

A wealth of information about the service can be found on our website: https://www.coventry.gov.uk/business-council

We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias.

Our Values

In line with our One Coventry Values we strive to have a workforce that reflects our local communities and welcome applicants from all sections of the community. We particularly welcome applicants from minority ethnic backgrounds, applicants who have a disability and applicants who are from the LGBTQ+ community to apply for our senior leadership roles.

Our Values are:

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

What is the job role?

Working to the Procurement Systems and Contracts Manager, you will have responsibility for supporting the delivery of the Council’s Corporate Procurement Strategy by providing advice, information and support on procurement and commissioning matters to procurement colleagues, procurement practitioners and service managers.

The role of the Procurement and Commissioning Assistants includes;

• The management of procurement systems, including:
  • Business World (formerly known as Agresso)
  • Purchase Cards (Lloyds)
• being the source of expertise on procurement systems and processes
• developing, implementing and improving electronic procurement systems
• the monitoring, control and compliance of procurement processes
• developing and monitoring the application of legislation and procurement policies and procedures reporting on exceptions and risk
• training and dissemination of best practice throughout the authority to maximise corporate procurement effectiveness
• supporting the Council's governance framework through the preparation and analysis of reports for the strategic procurement board and procurement panels​
• publication of transparency information for the Council's website

Who are we looking for?

We are looking for motivated applicants who enjoy working as part of a flexible and dedicated team, with excellent analytical skills. The ideal candidate will possess effective verbal and written communication skills.

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

For full details on the application process please read the attached document labelled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

Interview date(s): 29 & 30 August 2024

About Coventry

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.

We are cutting-edge, challenging, youthful, vibrant and diverse.

At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things.

To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies

Proud member of the Disability Confident employer scheme

Capturing accurate data on the receipt of new devices into stock, and their subsequent use in clinical care. Communicating and recording other events, such as the loss of stock via wastage and where stock is at the risk of reaching its expiry date. Assisting the clinical teams with enquiries around device stock and usage, and providing them with device-related support. Preparing reports and analysis based on device related data. The role holder may also be requested to perform other duties as required in accordance with the grade and nature of the post. For further details of the role please see the attached job description.

A Vacancy at University Hospitals Coventry and Warwickshire NHS Trust.


Responsible for managing and coordinating the invoicing and administrative staff functions to provide a comprehensive, effective and efficient administrative and clerical service (A&C).

Liaising and working closely with the Procurement Manager and other team members to ensure queries are dealt in a timely manner and all administrative duties are kept up to date.

Expected to work autonomously, using own initiative and able to work unsupervised when undertaking specific work identified. Must be able to plan and manage a range of duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation.



**Interviews for this post are due to take place 11th and 12th July 2024***
• Excellent interpersonal skills and able to communicate with staff, service users and responding to enquiries via telephone or email.
• Provide effective problem solving, potentially working with the Trust finance team.
• Attend procurement huddles / departmental meetings and contribute to building effective teamwork in exchanging views and ideas and communicating effectively.
• Communicate work procedures, motivating departmental staff to achieve objectives.
• Plan, prioritise and schedule own and other staff workload on a daily basis to meet the needs of the service and achieve set timescales.
• Support creation and implementation of Standard Operating Procedures (SOPs) as and when agreed with the Pharmacy Procurement Manager.
• Work collaboratively as part of an integrated team.
• Provide appropriate assistance to Pharmacy Procurement Manager or other team members.
• Work within and keep up to date with National and Trust legislation, guidelines, policies, procedures, protocols and code of conduct relating to own role.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
1. Responsible for the effective and efficient delivery of a comprehensive administrative support service.
2. Responsible for the supervision of Band 2 and Admin Apprentice Support staff.
3. Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics.
4. Provide flexible administrative and clerical cover as required across the department.

For further details please see the attached job description.


This advert closes on Wednesday 26 Jun 2024

Responsible for the effective and efficient delivery of a comprehensive administrative support service. Responsible for the supervision of Band 2 and Admin Apprentice Support staff. Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics. Provide flexible administrative and clerical cover as required across the department. For further details please see the attached job description.

Main duties will include. Ensure appropriate purchasing arrangements and contracts are in place for all designated contracts within current portfolio and contracts are re-newed in accordance with agreed timescales & to meet operational requirements. Plan, organise, allocate, co-ordinate & monitor own and line reports workload to ensure all urgent requirements and Trust stakeholders requirements are met. Ensure a contracts workplan is maintained and act as a primary point of contact attending ward and department meetings when required. Monitor & manage all contracts and projects from establishment of requirements through to completion and attend, when required, regular contract review meetings to monitor the performance of suppliers against the requirements of agreed specifications, aid discussion and dispute resolution between contracted suppliers and Trust service managers. The take responsibility, control & co-ordination of activities associated with the invitation and evaluation of high & low value tenders and quotations. This will include managing sensitive and commercially confidential information the preparation of specifications, scheduling requirements, negotiating, analsysing tender responses and awarding contracts on behalf of UHCW. Responsible for all direct line management responsibilities for designated team / members (this includes Appraisals, mentoring and personal development, disputes and grievances, performance management, absence management and other ESR requirements), providing training and guidance as and when required. Responsible for the Trusts 'call off' and 'standing order' renewal program, ensuring all contract renewals are dealt with efficiently and effectively. Actively manage, and promote competitive tendering, recommend sources of supply & identify savings opportunities to end-users, providing training and guidance to Trust staff and mangers not familiar with procurement processes. Represent the procurement department at appropriate meetings and events on and off site when required. Contribute and help manage and overcome unexpected disruptions to supply chains and supplier relations. For further details please see the attached job description.