Total 104 administrative clerical job vacancies in federal territory of kuala lumpur

Duties and Responsibilities:

• Provide administrative support to ensure efficient office operation.
• Perform in general administrative functions and employee relations tasks.
• Maintain office stationery stock records and other necessary supplies regularly.
  Liaise with panel insurance agent for all types of insurance policies renewal, latest update listing of employees status-change, insurance claims submission etc.
• Keep track and monitor all agreements and licenses records to ensure in time renewal and update the related schedules for status-change.
• Assist in recruitment process such as vacancy advertisements and job interview arrangement.
  • Collect and compile information needed for payroll process such as leave applications, overtime records and attendance records.
  • Track and monitor leave records and leave applications.
  • Work closely with other departmental support functions as well as branches support functions for assigned tasks.

Skills and Requirements:

• Have good interpersonal skills.
• Ability to work with minimal supervision.
• Proficiency in MS Office.
• Ability to multitask and prioritise work, be resourceful and proactive with good common sense and also a sense of urgency.

Perks & Benefits

• Bonus
• Allowance (travel stipends, transportation, etc.)
• Convenient parking spot
• Nearby public transport
• Central location
• Medical insurance

Job Highlights
Open Concept Working Culture with Work Life Balance

Job Responsibilities:
·       Manage phone calls inbound/outbound and correspondence (e-mail, letters, packages etc.).
·       Ensure subscription and housekeeping of system input on timely manner.
·       Assist in updating record into the company database and prepare reports to management. 

·       Efficient data entry skill and patience paramount to this role
·       Ensure confidentiality of all protected information.
·       Assume any tasks as assigned by the management.
·       Order processing from incoming to outgoing.

Job Requirements:
·       At least a Bachelor’s degree, any discipline from an accredited University.
·       Possess good interpersonal and communication skills; able to deliver high quality customer service.
·       Proficient in Microsoft office (Excel, PowerPoint & Word).
·       Possess a valid driving license & own transport.
·       Fresh graduates are encouraged to apply.
·       Positive mindset with pleasant attitude to work.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Central location
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Personal leave
• Open culture

職位描述摘要：

1. 前台

• 操作學校電話，確定呼叫目的，監控和轉接呼叫，並以適當且有效的方式傳遞訊息。
• 歡迎、登記和接待所有利益相關者，包括學校官員、工作人員、家長、學生和訪客。
• 定期檢查並回覆收到的郵件。這包括轉發訊息、安排約會和發出提醒。
• 滿足學生和家長的前台請求，包括管理文具採購、校服訂單和學校設備借用。

2. 主要行政職責

• 為一系列辦公功能提供支持，包括影印、列印、層壓和辦公用品管理。
• 管理學校資料庫以確保其更新且準確。
• 管理每天的學生出勤記錄。
• 協助向相關政府部門提交任何正式文件。
• 協助為員工訂購和補充辦公室和食品儲藏室用品並保持充足的庫存。
• 協助維護辦公設施和設備，並在需要時致電服務提供者。
• 確保內部人員或外部承包商/供應商及時有效地安排和執行定期維護任務/服務。
• 在需要時，在不干擾其他主要任務的情況下，協助解決較小的 IT 問題。

3. 活動支持

• 協助佈置會議室，組織會議的各個方面，並在必要時安排餐飲。
• 協助準備學校活動，包括但不限於咖啡早晨、家長會和 IGCSE 資訊會議。
• 根據需要，協助為學校旅行、活動、短途旅行、展覽等提供後勤支援、場地預訂和交通安排。

工作要求

候選人必須：

• 表現出適應能力和學習意願。
• 擁有強烈的職業道德和專業態度。
• 較強的人際互動、組織和解決問題的能力。
• 處理多項任務和優先事項的能力很強。
• 擁有任何相關領域的學位（至少 2:1 二等榮譽學位）。
• 高水準的英語程度。
• 能夠獨立工作並適應快節奏的環境。
• 較強的電腦知識技能。

可根據要求提供詳細的職位說明。請發送電子郵件至 hr@havil.edu.my。

津貼和福利

• 員工股權
• 津貼（旅費、交通費等）
• 附近的公共交通
• 中心位置
• 休閒著裝要求
• 定期團隊活動
• 公司旅行
• 開放文化
• 個人發展機會

Summary Job Description:

1. Front Desk

• Operate the school telephone, determine the purpose of calls, monitoring and transferring calls, and delivering messages in an appropriate and efficient manner.
• Welcome, register, and host all stakeholders including school officials, staff, parents, students, and visitors.
• Regularly check and respond to incoming mail. This involves forwarding messages, arranging appointments, and giving reminders.
• Attend to front desk requests from students and parents including managing stationery purchases, uniform orders, and loan of school equipment.

2. Key Administrative Duties

• Provide support for a range of office functions including copying, printing, laminating, and management of office supplies.
• Manage the school database to ensure that it is updated and accurate.
• Manage daily student attendance record.
• Assist in the submission of any official documents to the pertinent government departments.
• Assist in ordering and replenishing office & pantry supplies for staff and maintain adequate stocks.
• Assist in the maintenance of office facilities and equipment, and calling service providers when needed.
• Ensure that regular maintenance tasks/services are scheduled and conducted in a timely and efficient manner by in-house personnel or external contractors/vendors.
• Assist with resolving minor IT issues as and when needed and if not interfering with other main tasks.

3. Event Support

• Assist with meeting room setup, organize all aspects for meetings and arrange catering when necessary.
• Assist in the preparation for school events which include, but are not limited to the Coffee Mornings, Parent-Teacher Meetings and IGCSE Info Sessions.
• Assist with providing logistical support, venue booking, and transportation arrangements for school trips, events, excursions, exhibitions, etc, as and when needed.

Job Requirements

Candidates must:

• Demonstrate adaptability and willingness to learn.
• Possess a strong work ethic and professional attitude.
• Strong interpersonal, organisation, and problem-solving skills.
• Strong ability to juggle multiple tasks and priorities.
• Possess a degree in any relevant field (min 2:1 upper-second class honours).
• High level of English proficiency.
• Ability to work independently and adapt to a fast-paced environment.
• Strong computer literacy skills.

A detailed job description is available upon request. Please send an e-mail to hr@havil.edu.my. 

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Regular team activities
• Company trips
• Open culture
• Personal development opportunities

Your new company
A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English!
Your new role

• Reception duties and liaising with clients that enter into the office.
• Managing stock levels in the office and ordering supplies when required.
• Supporting the running of internal and external events.
• Filing, scanning and printing.
• Preparation and proofreading of any documents/procedures.
• Gathering info ahead of any inspections that may take place.
• Support with scheduling any meetings, interviews when needed.
• Tracking 'signed-back' forms and letters to be documented in the system.
• Monitoring annual leave amongst staff and ensuring there are no clashes.

What you'll need to succeed

• Must be immediately available or on a maximum 1-week notice.
• Experience within administration in a similar role.
• Ability to be in the office 5 days a week.
• Fluency in French and English is essential.

What you'll get in return
Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business!
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

***37 Hours a week***

-Processing applications for school placements
-Duties include a wide range of administrative and clerical tasks, such as answering the phone, taking care of mail correspondence, managing an effective filing system and scheduling meetings.

Proud member of the Disability Confident employer scheme

An exciting opportunity has arisen for an Operations and Administrative Coordinator to join our client, a leading global FMCG company with Brands such as Dove, Rexona, TRESemme, Clear & Axe.

The role is based at their global HQ in Blackfriars, London (will involve a mix of working from home and working from the office) This is a full-time temporary role to start ASAP for 12 months, working a 36.25-hour week. This role is paying between £35,200 - £42,000 per annum, pro rata, depending on experience.

The role will require you to support the Procurement - Strategy & Insights Team in the day-to-day operations involving the evaluation, processing, and optimization of resources to enhance broader market intelligence and data strategy & services. You will also take charge of coordinating team activities and providing support for the team leader's calendar.

Key Responsibilities

Purchase Orders and Invoice Management:

• Coordinate and finalize subscription agreements, ensuring compliance with UL ways of working.
• Raise purchase orders for external vendors on Coupa and address vendor queries related to outstanding payments for the Strategy & Insights Team.
• Oversee Supplier Operations and Procurement Finance colleagues in collecting commodity price indices data for wider Procurement use on a monthly basis.

Budget Oversight:

• Update and track the budget for Strategy & Insights subscriptions.
• Assist in centralizing all annual subscriptions managed by Supplier Operations across various Procurement portfolios.

Subscription Management:

• Track and update UL License Users with relevant subscription companies.
• Track all purchase order and invoice statuses, proactively managing data and providing regular updates to stakeholders.
• Engage with Procurement S&I Subscriptions Squad members to provide updates on subscription renewals, purchase order creations, and budget tracking.
• Implement triage support for internal subscription-related queries from Procurement Buyers.
• Collaborate with Procurement S&I to enhance subscription capabilities across incumbent and new suppliers through ad-hoc Request for Information (RFI) initiatives.
• Continuously improve ways of working and optimize the subscriptions management process. Cascade best practices guidance to Procurement Buyers and external subscription companies.

Coordination

• Facilitate the coordination of team activities and agendas.
• Manage and optimize the team leader's calendar and schedule.

Key Requirements

• Proven experience in procurement, administration or a related field.
• Experience in contract, purchase order, invoice management and procurement processes.
• Experience with Coupa or similar procurement tools.
• Previous involvement in budget tracking and optimization or other data analyzing and consolidation with Excel.
• Proactive, detail-oriented, and capable of driving efficiency improvements within the subscriptions management process.
• Strong communication skills and the ability to collaborate with cross-functional teams are essential for success in this role.
• Strong data sense and logical to deal with the operation issues between external suppliers and internal stakeholders.
• Good Microsoft Office skills (particularly Excel and Word)
• Team activities and agenda coordination experience.

We are seeking to appoint an experienced professional, resilient support member of staff to provide efficient, high quality confidential PA support to our Head of School and Senior Leadership Team. It is an exciting time to join Pencoedtre High School. We are keen to employ staff who share our enthusiasm, care, support and guidance. We wish to employ a highly positive member of staff who wishes to become part of a team of people committed to ensuring that together, we effectively implement our vision.
Previous applicants need not apply.Grade 5 (SCP8-12) £24,702-£26.4421 PRO RATA Hours: 37 hrs per week /42 weeks per year (term time plus 3 weeks)

About us
Our aim at Stoneferry is to create a safe and happy environment for our children to learn. We operate an inclusive school where every child is valued and we work hard to help our children develop their skills, knowledge and positive attitudes in order to help them to become responsible, respectful and tolerant citizens of the future. At Stoneferry Primary we have a strong team of dedicated and supportive staff who work very hard to provide the best opportunities for all our pupils. We value and appreciate the positive support of our parents and of the wider community and strive for an open and welcoming environment where we can work in partnership for the benefit of our pupils. Stoneferry Primary School, built in the early 1980s, is a relatively modern school, situated only a few miles from the centre of Hull. There are currently around 220 pupils in attendance at the school, including a very well established Foundation Stage which has excellent provision for children aged 3 and 4 years old. The Constellation Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offers of employment are subject to an enhanced Disclosure and Barring and background check and Childcare Disqualification Check.Administrative Assistant at Stoneferry Primary SchoolResponsibilities:Provide routine clerical and administrative support, including word processing, typing letters, photocopying, filing, emailing, etc.Undertake duties on the Reception and Student Services.
Manage the Reception switchboard and back office systems ensuring all calls answered as soon as possible.Sort and distribute Academy mail, when necessary.
Maintain locker and key allocation system.
Answer routine enquiries from staff, students, parents and the general public via the telephone or face-to-face.Assist in the management and reconciliation of the Student Services sales cash box.
Provide daily Supply Staff with relevant information packs and keys.
Undertake duties in the Reprographics Department and deliver requests to meet internal deadlines.Attend yearly personal development meetings and undertake training when required.
Be aware of, and comply with, policies and procedures relating to safeguarding, child protection, safety, security, confidentiality and data protection; report all concerns to the appropriate person.Undertake other administrative tasks to support the Academy upon request.Knowledge and Experience:Able to work as part of a team and use own initiative.
Efficient and effective organisation and prioritisation skills.
Good communications skills.
Good administration skills.
Good IT skills and experience in the use of Microsoft Office packages.
Good numeracy and literacy skills.
Able to keep calm under pressure in a busy environmentDetails:Salary: Grade 3, Point 3 - Point 5Closing Date: 8th December 2023

• Plans, coordinates, and implements a broad range of administrative operation policies and management support programs consider departmental and USG requirements, policies, and laws with those of the host nation and specialized requirements of posts.
• Develops action plans and proposes solutions for management and administrative operational problems/issues, including personnel and resources occurring throughout the AF Bureau.
• Oversees/assists with official visits by the President and/or First Lady, Members of Congress, the Secretary of State, and other Executive branch, cabinet level officials and other VIPs.
• Represents and advocates AF and post positions on resource and administrative policy matters within the Department and with all other USG agencies and with assigned bureaus within his/her functional portfolio.
• Drafts substantive papers as appropriate and actively participates in these in-depth briefings on a range of topics in the M family.

Starting at $132,368 Per Year (GS 14)

This position is located within the Department of Program Services (DPS), Probation and Pretrial Services Office (PPSO), National Program Development Division. The management analyst will assist PPSO's Information Technology (IT) Business Support Branch responsible for soliciting, gathering, and writing data quality related business requirements for IT business applications. The selectee will communicate with subject matter experts in PPSO and the courts regarding the impact on data quality, national data quality clean-up initiatives, business processes, and system outcomes related to operations and IT initiatives.

The duties of the position include, but are not limited to:

1. Facilitating and managing the National Information Standards Working Group.
2. Working closely with development teams and support the overall portfolio refinement process.
3. Developing and executing change management strategies for IT implementations.
4. Developing, executing, and evaluating business requirements to support probation and pretrial services staff through IT implementation processes targeting specific audience groups and using a variety of communication channels.
5. Assisting in providing coordination of national programs that support probation and pretrial services through IT applications.
6. Providing recommendations for improvements to software applications that support probation and pretrial services officers.
7. Ensuring that software applications are consistent with Judicial Conference policies and procedures.
8. Recommending guidance for probation and pretrial services staff for proper recording of case events in automated systems.
9. Analyzing data, monitoring trends, and making recommendations for improved effectiveness of all aspects of the mission critical functions of supervision and investigations of federal defendants and persons under supervision.
10. Providing technical assistance and coordinating training programs and user acceptance testing.
11. Developing, evaluating, and overseeing implementation of national policies, national data standards and quality, and outcome measures regarding the core mission of supervision and investigation functions of the federal probation and pretrial services system.

Starting at $94,199 Per Year (AD 00)

Office of Chief Counsel, IRS, is looking for enthusiastic individuals to join our team and gain valuable experience in a legal environment. Our mission is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the IRS. It is a great place to work with an excellent benefits package and family-friendly atmosphere.

The Associate Chief Counsel, Procedure and Administration (P&A) located in Washington, DC, comprises approximately 100 attorneys and 80 support personnel. The office's responsibilities include legal issues arising out of the assessment and collection of Federal taxes, bankruptcy, ethics, abatement, credits, refund of Federal taxes, disclosure of Freedom of Information Act (FOIA) and Privacy Act matters, and judicial proceedings which include technical electronic discovery (eDiscovery) litigation support.

As a Legal Administrative Specialist, you will:

• Mange the National Office case assignment process which includes initiating, developing, implementing, evaluating, and enhancing the processes for making National Office case assignments (e.g., technical advice memorandums, pre-submission technical advice memorandums, Tax Court Motions, Large Case Petition Reviews, Notice Case Work Plans, Appeals Settlement Guidelines, and Coordinated Issue Plans).
• Analyze assignment requests to identify the Associate office responsible for the subject matter in question. Perform analysis and fact-finding investigations to obtain additional information needed to assign cases to the appropriate Associate office.
• Conduct studies concerning the processes and internal controls for making assignments as part of an ongoing management improvement program.
• Serve as the automation liaison regarding use of legal systems (i.e., Tax Litigation Counsel Automated Tracking System (TLCATS), Technical Management Information System (TECHMIS), Case Management Information System (CASE-MIS)) to ensure timely and accurate input and to assist in the development and evolution of these systems or any future systems.
• Performs ongoing validation of data with regard to the automated information and management systems.

This is not an all-inclusive list.

Starting at $64,957 Per Year (GS 9)

The Associate Chief Counsel, Procedure and Administration (P&A) located in Washington, DC, comprises approximately 100 attorneys and 80 support personnel. The office's responsibilities include legal issues arising out of the assessment and collection of Federal taxes, bankruptcy, ethics, abatement, credits, refund of Federal taxes, disclosure of Freedom of Information Act (FOIA) and Privacy Act matters, and judicial proceedings which include technical electronic discovery (eDiscovery) litigation support.

As a Legal Administrative Specialist, you will:

• Mange the National Office case assignment process which includes initiating, developing, implementing, evaluating, and enhancing the processes for making National Office case assignments (e.g., technical advice memorandums, pre-submission technical advice memorandums, Tax Court Motions, Large Case Petition Reviews, Notice Case Work Plans, Appeals Settlement Guidelines, and Coordinated Issue Plans).
• Analyze assignment requests to identify the Associate office responsible for the subject matter in question. Perform analysis and fact-finding investigations to obtain additional information needed to assign cases to the appropriate Associate office.
• Conduct studies concerning the processes and internal controls for making assignments as part of an ongoing management improvement program.
• Serve as the automation liaison regarding use of legal systems (i.e., Tax Litigation Counsel Automated Tracking System (TLCATS), Technical Management Information System (TECHMIS), Case Management Information System (CASE-MIS)) to ensure timely and accurate input and to assist in the development and evolution of these systems or any future systems.
• Performs ongoing validation of data with regard to the automated information and management systems.

This is not an all-inclusive list.

Starting at $64,957 Per Year (GS 9)

The IOD is responsible for managing the wide area networks providing service to the U.S. Federal Courts for both internal connectivity and connectivity to the Internet; and operations and support of the Judiciary's Enterprise-Wide data communications network and services including a National Internet Protocol Telephone system and centralized video conferencing bridging services and future Unified Communications integration services, used for communications among the courts, the Administrative Office, judiciary partners, and the public.

The incumbent of this position reports directly to the IOD Division Chief; and serves as Chief of Infrastructure Operations Branch within the division. The Chief of the Infrastructure Operations Branch (IOB) is responsible for ensuring that the infrastructure supporting the Judiciary's Wide Area Network needs are robust and resilient, meeting the federal courts' operational needs while maintaining system integrity and security. The incumbent will work with AO program and project managers to assure the Data Communications Network, internet gateways, and national interfaces to other Judiciary partners, and emergency network services are available as needed.

Duties of the position include, but are not limited to:

1. Planning, directing, managing, and administering a comprehensive program for the infrastructure supporting the judiciary's wide area network needs.
2. Maintaining a long-range (five or more years) development and implementation plan for supporting the life cycle maintenance, enhancement, and replacement of network infrastructure.
3. Supervising and coordinating activities of a staff of IT professionals.
4. Providing guidance and assistance to staff as necessary in order to complete work assignments.
5. Managing the performance of pre-award and post-award activities for work under various contract vehicles. This includes preparing or overseeing the preparation of statements of work and technical evaluation criteria, participating in the technical evaluation of proposals, monitoring the contracted vendors' progress, providing technical direction, and reporting on the status of all work, risks, and resources.
6. Working with other DTS divisions, and AO departments in an effort to develop programs, structures, and procedures which implement new or revised policies and procedures.

Starting at $112,015 Per Year (AD 00)

The incumbent is expected to perform the full range of administrative officer responsibilities. Responsibilities include administering the budget, financial management, human resources, and other general administrative activities consistent with programmatic objectives and NIST policies. The incumbent is expected to provide guidance, advice, and information on these matters to senior management and other organizations. General administrative activities include but are not limited to, procurement acquisitions, guest researcher/contractor agreements, assistance awards, purchase card activities, travel management and property management.

Starting at $64,957 Per Year (ZA 2)