Total 690 administrative clerical job vacancies in d21 upper bukit timah clementi park ulu pandan

義務與責任：

• 提供行政支持，確保高效率的辦公運作。
• 履行一般管理職能和員工關係任務。
• 定期維護辦公文具庫存記錄和其他必要用品。
  與保險代理人聯絡，辦理各類保單續保、員工狀態變更的最新更新清單、保險索賠提交等。
• 追蹤並監控所有協議和許可證記錄，以確保及時續約並更新狀態變更的相關時間表。

協助招募流程，例如職缺廣告和麵試安排。

• 收集和編制薪資流程所需的信息，例如休假申請、加班記錄和出勤記錄。
• 追蹤和監控休假記錄和休假申請。
• 與其他部門支援職能部門以及分支機構支援職能部門密切合作，完成分配的任務。

技能和要求：

• 具有良好的人際溝通能力。
• 能夠在最少的監督下工作。
• 熟練使用 MS Office。
• 能夠同時處理多項任務並確定工作的優先順序，足智多謀，積極主動，具有良好的常識和緊迫感。

津貼和福利

• 獎金
• 津貼（旅費、交通費等）
• 方便的停車位
• 附近的公共交通
• 中心位置
• 醫療保險

Responsibilities

• PC literate & proficient in Microsoft Office including Outlook, Excel and Word.
• Positive working attitude, willing to learn, have strong sense of responsibility, and good team player
• Proactive, demonstrate good initiative and work independently with minimum supervision
• Salary shall commensurate with qualifications and working experience
• Fast learner, multi-tasker & able to work in fast pace environment

Requirements

• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports,
• Preparation of invoices for submission to various portal
• Develop and maintain filing system
• Liaise with executive and senior administrative assistants to handle requests and queries from management
• Handle daily office operation and administrative services as well as daily office reception
• Undertake ad-hoc administrative duties as assigned by seniors and executives.

We are looking for an experienced, energetic, and team-oriented administrative staff member to join our team. This position will perform clerical duties in the ship survey, plan approval or admin sections.

Duties and Responsibilities

· Maintain electronic and physical files.

· Maintain schedules of surveyors.

· Organize and provide documents, reports and information.

· Sort and distribute mail.

· Act as a liaison with clients and other departments.

Requirements and Qualifications

· At least 3 years’ experience as an administrative staff.

· Proficient in English-language speaking & writing skills. Bilingual in English (speaking & writing) and Mandarin (speaking) will be an advantage.

· Proficiency in MS Office, especially MS Excel, MS Word and MS Teams is a prerequisite.

· Experience with business software.

· Keen attention to detail and ability to keep records and files organized.

· Cooperative and good communication skills.

· Time management skills and the ability to prioritize work.

Job description as follow:

1.) Management of firm's registered office clients and liaising with the clients on the collection of their mails.

2.) Assisting in office administrative tasks such as arrangement of mail and couriers, directing of phone calls, arranging meetings with Microsoft calendar for a firm's director.

3.) Assisting in the preparation of client due diligence form of the company secretary department.

4.) Monitoring and replenishment of office pantries

5.) Obtaining quotation for office related expenses (e.g. Cleaning services etc.)

Requirement:

• Candidate must possess at least a Diploma/Degree
• Computer literacy and proficient in Microsoft Office
• Bilingual in both English and Mandarin preferred
• At least 2 years of working experience in office management would be an added advantage
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Team player with good communication skills
• Immediate or short notice candidates are preferred

The administrative assistant is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The administrative executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to COO
• Ensure the cleanliness of the office
• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
• Help to organize new employee orientation, on-boarding and working schedules.
• Attend to employee enquiry on HR related policies and practices.
• Other administrative duties, tasks as assigned by COO

Requirements

• 1-2 years of relevant experience
• O-Level education or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills
• Ability to manage multiple projects simultaneously with effective time management skills.

Roles & Responsibility:

• To assist immendiate supervisor in day-to-day office matters.
• To organize and maintain filing systems on both electronic and physical means.
• To perform bookkeeping tasks, such as recording expenses, preparing invoices and quotations.
• To perform general office duties, such as data entry, filing, photocopying or scanning of documents.
• Participate in meetings, assist with scheduling and implementation of new procedures as needed.
• To be able to perform other ad-hoc tasking as and when required by immendiate supervisor or the management.

Requirements:

• Is computer literate.
• Be able to use Microsoft Office products such as Words, Excel etc.
• Highly motivated and independent with excellent team spirit and interpersonal skills.
• Have a strong mindset to learn and grow along with the company.
• Strong sense of integrity, and responsibility with a positive attitude.
• Able to work in a fast-pace enviroment.

POSITION REPORTS TO:

Senior Director Strategic Operations & Administration Asia

KEY RELATIONSHIPS:

Executive & Executive Assistant team

Singapore Office team member and departments External Stakeholders

PRIMARY OBJECTIVES:

The Office Manager & Executive Administrator is responsible for assisting to oversee all Office Administration related duties, projects and processes within the Singapore office and supporting overall office administration including day-to-day office operation, maintenance, new staff commencement and on-boarding process support. As well as providing high level professional administrative support for the President & Managing Director who operates from the office and those that are travelling while working from the Singapore office.

PRINCIPAL RESPONSIBILITIES: (Include but not limited to:)

• Serve as a first point of contact for staff and guests, and fi eld questions by greeting, welcoming, directing and announcing them appropriately
• Maintain a good relationship with vendors, service/delivery personnel and building management team
• All administration duties as required by the President & Managing Director, including but not limited to: - Travel coordination
  - Email Inbox management
  - Processing and managing expense claims
  - Meeting minute taking and organization
  - Drafting and formatting correspondence- Diary Management
• Provide ad hoc secretarial support for visiting senior leaders
• Responsible for all general office equipment, supplies and stationery
• Manage all incoming and outgoing mails, parcels; local & international
• To procure offi ce equipment and offi ce supplies which include sourcing and price negotiation, to ensure these services are cost-effective
• Filing, photocopying and archiving documents as required
• Assist with leasing and tenancy matters where required
• Servicing meetings with beverages as required
• Assist with onboarding plans for new staff members
• Activate and de-activate teleconferencing service, land and mobile lines for employees
• Supporting HR to conduct clearance for exiting employees ensuring the smooth handover of office equipment and information
• Assistance in administrative initiatives and upholding procedures ensuring compliance with office policies
• Process & track payment for all invoices
• Any other duties as and when assigned
• Lead by example in both professional and personal conduct.
• Employees must not willfully place at risk the health and safety of themselves or any other persons in the workplace and to not willfully or recklessly interfere with or misuse anything provided for health and safety.
• Display innovation through inspiring, creating and improving processes and products.

KEY POSITION CRITERIA:

• Relevant experience in office administration
• Advanced Proficiency in MS Office
• Hands on experience with office machines and equipment
• Have the capacity for high level of discretion and proven ability to handle matters sensitively and confidentially.
• Strong customer service skills and customer focused approach to day to day work
• Excellent time management skills and ability to multi-task
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

About Us:We are a pioneering company in the field of regenerative agriculture, committed to making a positive impact on the planet. Our work takes us across the globe, from farms to boardrooms, working closely with clients ranging from farmers to global organizations and governments.

This role is for a new team member to learn the ropes of our business through administrative tasks before proceeding to take on international projects and clients of your own. Administrative duties cover invoicing, international logistics, warehouse management, vendor liaison, procurement, calendar management, meeting management, and more.

Please include a cover letter together with your resume (submitted in one pdf file). A personality fit is more important to our company as we believe all skills and knowledge can be taught to the right person. Therefore, please let us know more about yourself (interests, goals etc) in the cover letter.

Key Responsibilities:

• Start with basic administrative tasks to familiarize yourself with our business and industry. Must be comfortable with all the common tools - Zoom, Teams, Calendar management, Otter.ai, Canva, etc
• Progress to managing your own accounts, handling contracts and proposals, and building client relationships within a year.
• Learn and contribute to our mission of reversing topsoil damage and restoring water resources on 25% of global arable lands globally.

Qualifications:

• No prior experience required; we value enthusiasm, willingness to learn, and a strong desire to contribute to environmental sustainability.
• Willingness to learn about regenerative agriculture, the science behind it, and make a meaningful difference in the world.
• Interests like gardening, travelling, world culture are a plus. Ambitious individuals can expect to handle Southeast Asia (SEA) contracts within 6 months and progress to managing global contracts within a year.

Working Environment:

• We operate without a central office; our team goes where our clients need us, which can involve up to 70% travel once independent (initially fully remote in Singapore).
• You'll experience diverse settings—from farms and deserts to international diplomatic summits—offering a dynamic and fulfilling career opportunity. 'Office attire' can span from overalls to black tie.

Career Growth:

• Opportunities to advance into leadership roles, potentially heading your own division as you demonstrate capability and dedication.

Preferred Attributes:

• Ability to travel and ideally possess a driver's license.
• Comfortable with a flexible, on-the-go work style.
• Embrace our "work hard, play hard" ethos, enjoying the challenges and rewards of a fast-paced, impactful career.

Job Summary:

The successful applicant will be esponsible for the day-to-day administration of the co-curricular activities in the School, ensuring that students, teachers, providers, and parents are informed of the choices available and work within the co-curricular activity framework. The appointee needs to ensure the operation is supported by strong logistical procedures and that the correct resources are in place for each co-curricular activity and to assist in developing the co-curricular activity framework. The role reports to the Co-Curriculum Manager.

Requirements:

• Minimum diploma holder or equivalent
• Proven experience in administrative and co-ordination role
• Experience of working in an education environment would be an added advantage
• Good command of written and spoken English
• Proficient in Microsoft Office Applications & Excel, Sharepoint, Google
• Pleasant disposition with excellent interpersonal, organisational, communication and administrative skills
• Possess good expertise in processes and procedures
• Mature, meticulous and possesses good co-ordination skills
• Ability to work independently as well as a good team player with positive attitude

Key Responsibilities

1. Co-Curriculum Programme

• Develop a sound working knowledge of all co-curricular activities offered and their requirements.
• Work with and co-ordinate external providers and staff. Manage the sign-up process, ensure registers are accurate and monitor communications between parents and providers.
• Ensure up-to-date Risk Assessments are on file for each activity run by an external provider and these are reviewed and approved by management.
• Monitor external roviders and staff to ensure day to day running of activities is appropriate.
• Support administration of all co-curricular activities, including parent portal updates and screens around school.
• Assist with ensuring SOCS is updated accordingly for all co-curricular activities, including those run by external providers / staff.
• Assist with reviewing co-curricular participation numbers in consultation with appropriate staff for planning purposes.
• Develop sound knowledge of available resources and venues and ensure proposed co-curricular activities and providers have venues and sufficient resources to run.
• Work closely with music and sport to coordinate the music ensemble and sport opportunities within the co-curriculum programme.
• Support the administration process regarding the response to co-curricular activities, sign up and timetabling.
• Support the co-curricular teacher activity sign-up, updating SOCS accordingly.
• Responsible for the co-curriculum mailbox and all communication.
• Collate responses and produce termly overviews for the programme in all three schools and send to Communications for upload to the Parent Portal.
• Provide support and assistance to the Co-Curriculum Department and the Co-Curriculum Manager as and when required.

2. Communication

• Liaise with teachers on the co-curricular activities they lead.
• Keep Heads of Co-Curriculum, Co-Curriculum Manager and Director of Co-Curriculum informed of programme development through regular feedback.
• Ensure students and parents across all three schools are informed of the choices available in the programme and support publication of the co-curriculum programme.
• Deal with enquiries from parents and external providers regarding co-curricular activities by referring where appropriate.
• Liaise with Operations Team on logistical requirements and forward planning.
• Clear communication with parents and students.
• Add input into weekly team briefings when relevant.
• Maintain accurate contact details for all external providers.

3. General Administration

• Liaise with applications department to support SOCS.
• Assist in staff training of SOCS.
• Initiate and monitor the onboarding process of new providers.
• Ensure full customer relations are adhered to at all times with parents.
• Assist teaching staff to deal with wet weather plans.
• Assist students in the event of cancelled activities, as and when required.
• Ensure any student changes for the co-curricular programme are maintained and kept up to date in SOCS.
• Maintain accurate staffing list with new joiners and leavers.
• Maintain stationery stock levels for the department and submit orders accordingly.
• Demonstrate proficiency in p.c. skills to lead and develop administration for the co-curriculum programme.
• Prioritising workload to ensure deadlines are met.

4. Special projects

· To assist when required in whole school events.

5. General

· Have a sound knowledge of Tanglin systems, including code of conduct for students.

· Ensure full duty of care for students is adhered to at all times.

· Work with a positive attitude to cater to the needs of the student.

· Adopt a flexible approach to working hours based on the needs of the programme.

· On an annual basis complete the Review and Development exercise and undertake identified development opportunities. Maintain an accurate and up to date record of all Professional Development opportunities.

· Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.

· Embrace the School’s commitment to creating a diverse and inclusive environment.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

5-day week with 30 days leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

You can contact the HR department at hr.recruit@tts.edu.sg for any enquiries regarding the role.

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

(A.) Administrative Duties

1. To manage all administrative work for company programmes and courses. Including to coordinate, plan, maintain course attendance sheet, collect course fee before commencement of new classes.

2. Maintain database for company members, volunteers, and students.

3 Assist in convey message or update information to members, volunteers, and students with instruction of management

4. Provide day to day general office administrative duties, including but not limited to :-

· Handle admin email, answers phone calls and supports visitors

· Order office stationery and mineral water;

· Coordinate of photocopier repairing.

. Keep track of Insurance renewal

. Create and maintain template of form /Assist in drafting letter

. Staff/Members Training Record

. Booking of air ticket

5. Meeting Minutes

· Coordinate, prepare materials and minutes for internal / external meetings

· Write minutes for committee meetings and perform the circulation

6. Other tasks and duties as assigned from time to time

(B.) Project Related Duties (Event and Performance)

. Admin support

. Preparation and collation of audience feedback form

. Preparation of service contract / agreement

. Other tasks and duties as assigned from time to time

Requirement:

** Candidates need a work passes do not need to apply (No Quota).

** Good Communication.

Temporary Administrative Assistant, Bar Admission and Examinations (1 July to mid-August 2024)

The Role:

The Temporary Administrative Assistant will provide administrative support to the department.

The Temporary Administrative Assistant’s responsibilities will include:

• Perform general administrative duties such as data entry, photocopying and filing
• Any other adhoc administrative duties as assigned

· Minimum ITE/O/A level/Diploma

Interested applicants, please send in your detailed resume, contact number(s), notice period, and date of availability. The remuneration is $11 per hour.

We regret to inform that only shortlisted candidates will be notified

Job Type: Temporary

Contract length: 1.5 month

Pay: $11.00 per hour

Schedule:

• Monday to Friday

Work Location: In person

We regret to inform that only shortlisted candidates will be notified

Job Responsibilities:

· To assist in reception counter duties including attending to various requests from all walk-in and call-in external and internal customers including queries from parents on financial assistance.

· To receive goods procured by the school and maintain a daily record of all mail and deliveries received.

· To assist Relief Team in monitoring staff attendance and daily attendance of contract staff.

· To assist in printing services for all staff including printing / photocopy worksheets, circulars, notes, and other materials required by the school staff for school / students’ use.

· General administrative and front desk duties assigned by the Administration Managers.

Required Experience and Skills:-

· At least 2 years’ experience in customer service and office administration, preferably in a school.

· Able to communicate and write in English.

· Meticulous, able to work independently and have an eye for detail.

· Familiar with MS word and spreadsheet applications such as MS Word and Excel.

· Adept at handling office equipment eg laminating and binding machines, photocopier.

· A team player with a pleasant disposition and interpersonal skills

• Handling administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• HR assistance duties

Description

• Provide general clerical, data entry and administration support in sections of the Marina
• Maintain all filing systems
• Perform secretarial duties (ie. correspondence, taking messages, typing memos, handle telephone calls, faxes and contacts) for the Marina Administrative Executive and Marina Manager
• Work with the Administrative Executive in organising, formulating and co-ordinating book-keeping procedures for profit centre
• Maintaining and dispersing of all personal documents
• Responsible for mail distribution of both incoming and outgoing material to their respective departments
• Ordering office supplies through the correct procedures
• Co-ordinate the display of all necessary license requirements i.e. radio, fuel, filing requirements and legal obligations to display the same
• Any other duties as assigned by the Marina Manager

Job Requirements

• Positive work attitude, team player, good interpersonal skills and ability to multi-task
• On Job Training provided

Other Information:

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park
• Permanent role with attractive benefits
• Meals provided
• Company transport provided (Clementi MRT Station)

COMPANY INTRODUCTION

Alton Aviation Consultancy is a specialized management consulting firm focused on the aviation sector. Our global client base includes, among others, major private equity and institutional investors in aviation, airlines, airports, lessors, and aerospace manufacturers. As an independent advisory firm with no joint ventures, affiliations, or other business affiliations, we pride ourselves on offering our clients independent, objective counsel. At Alton, our purpose is to deliver the objective, data-driven guidance and insight our clients require to inform business strategies, allocate capital, prioritize resources, and manage risk.

Who We Are:

Alton delivers cutting-edge advisory services that help our aviation and aerospace sector clients conquer challenges and grow. We are a global team of seasoned management consultants and executives focused on the aviation industry who are renowned for thought leadership, quantitative analytics, and innovative solution development. Equipped with an unrivalled understanding of the global aviation value chain -- including airlines, aviation finance, aerospace, MRO and aftermarket, airports, mobility, and technology -- Alton is at the forefront of helping industry players navigate the ever-changing global aviation market and make strategic decisions that yield long-term value.

With respect to culture, Alton works collaboratively across offices as one global team, embracing a client-centric focus. We promote responsibility and accountability, with team members working to the highest standards given a shared sense of pride and purpose in meaningful work. Our organization is lean and flat, and we are committed to an open and transparent environment where learning thrives, and new ideas and perspectives are welcomed. Alton is keen to help team members develop their skills, expand their knowledge, and grow to be future leaders within the firm.

Our team members are supported with highly competitive compensation commensurate with the firm’s performance and individual contributions, and a full suite of comprehensive benefits. Social responsibility has been core to our business values since Alton’s founding, and we formalized our commitment to donating a portion of our revenue and time via the Pledge 1% corporate philanthropy movement. Please visit our careers page to learn more at, https://altonaviation.com/careers.

JOB DESCRIPTION SUMMARY

Job Overview:

To support our growing business, we are now looking for an Operations and Finance Executive (Administrative). The successful candidate will report to our global Operations and Finance Director to support a global team of consultants delivering professional advisory services across the aviation and aerospace value chain.

Job Responsibilities:

The Operations and Finance Executive (Administrative) is expected to:

• Support the company’s global Operations and Finance Director, and Operations Leader and Finance Leader in the administration and advancement of the company:
• Operations: preparation of routine reports; management of business, IT and other subscriptions and systems; employee visa matters; employee onboarding/offboarding; training; compliance; company processes; etc.
• Finance: invoice preparation and distribution; preparation of routine reports; record keeping and correspondence with outside accountants; accounts payable and accounts receivable; financial analysis and reporting; tax coordination; payroll; intercompany invoicing; etc.
• Leads and project management: Perform tasks to setup and close out consulting projects, including processes in our CRM system, SharePoint and other IT systems
• Assist in the execution of company strategic initiatives and other on-going company processes (e.g., marketing, recruitment, contracting, scheduling, etc.);
• Proactively anticipate and solve problems; and
• Perform other logistical, administrative, or other tasks, as directed by company management.

QUALIFICATIONS

Qualities:

• Superior organizational skills, flexibility managing multiple priorities, working to changing deadlines and attention to detail;
• Dynamic self-starter who shows initiative by seeking out and taking on responsibilities beyond the job description;
• Analytical mindset with strong problem-solving skills;
• High degree of proficiency in Microsoft Office suite;
• Familiarity with financial and bookkeeping concepts;
• Able to work precisely and productively under pressure and tight deadlines;
• Desire to work in a multicultural, diverse, and team-oriented environment;
• Excellent verbal and written English communication skills; professional level proficiency in Mandarin and/or Japanese are positive.

Educational Background:

Undergraduate degree in a relevant field is strongly preferred.

Working Experience:

Three (3)+ years of relevant working experience in a professional services office environment.

Job Location:

Singapore

Work Hours:

To support the global team and remote global Operations and Finance Director, flexibility to accommodate calls during certain evenings during the week is essential.